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September 15, 2020 at 6:00 PM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Board President
Discussion:  Meeting was called to order by President David Shoup,  All members were present except Simon Rubio.
2. Consideration to Approve Agenda
Presenter:  Board President
Discussion:  Motion was made by Mr. Chacon to approve the agenda.  Motion carried unanimously.
3. Approval of Minutes of Previous Board of Education Meetings
Presenter:  Board President
Discussion:  Motion was made by Mr.Singleton to approve the Minutes of the Previous Board of Education Meeting.  Motion carried unanimously.
4. Opportunity for Audience
Presenter:  Board President
Description: 
Any citizen who would like to address the Board will be able to do so as the item on the regular agenda.  Comments will be limited to 2 minutes per subject.  If further time is needed, concerns should be addressed to the Superintendent.  Personnel matters will not be discussed in a public meeting.
Items that appear under the heading Routine and Regular Business will not be discussed or comments taken unless it is requested that they be removed from that category and placed on the regular agenda.  Action on Routine and Regular Business will be acted upon with one motion and one vote.
Discussion:  Mr. Nuane introduced himself to the Board as the Interim for NMSU-C
5. REPORTS/RECOGNITIONS   1) MCA Architects Presentation. 2) Superintendent's Report
Discussion:  Dr. Nuane -Responsible for NMSU- Carlsbad - Interim President. Priviledge to know all of you. 

Dr. Washburn still in the red.  Trending toward being in the Green.  We are not allowed to bring students back until we reach the green zone.  ABQ journal - letter was printed today and they know we are anxious and want kids to return to school.  232 student decline from last school year. (3.35 %). 2,240 that have not logged on to a goggle classroom since we started.  1,152 students are APEX students  still have 1,088 that have not engaged on line.  Paul Dorado is doing home visits to these students families.  He plans to address the Governor again.  Students not passing.  Air filtration estimated from honeywell for filters required. 75,000.00 a year just for filters (recommending 6 changes a year) $151,000.00 in order to not ruin the units (will be pushing for this).  4-6 weeks availability as per Honeywell. If we have proof that they are ordered and on their way there is an allowance so students can return.  Five percent of staff required to undergo surveillance (dept of health) set up meeting to see how that will be done.  Significant more tests; randomly test staff. (security precaution).  Employees will have to register their insurance information prior to testing.   Surveillance testing is not required until students return to the building.   
6. BUSINESS
Discussion:  Larry Mitchell & Dean Cruise - in town 32 years.  on own since 2013. Familiar with campuses. Through Bond Election (Riverside School) Original 1956 - originally 12 classrooms.  2010 - HVAC units in Cafeteria and kitchen and new roof.  Drainage issues; NW area Drive Way area will be repaired.  Repair traffic and drainage issues. Six classrooms will be added (3 classrooms per grade). Adding a gym. Remove equipment off of roof. Windows provide natural light (open up natural light) and will renovate cafeteria and kitchen.  New teachers workroom and teachers lounge. ceilings updated.  Provided a power point with design and map of school. 
6.A. ROUTINE AND REGULAR BUSINESS
6.A.1. Authorization to pay bills, approve District Cash report, approve Budget Report for the previous month and accept donations as included within the agenda.
Presenter:  Laura Garcia, Director of Finance
Discussion:  Format changed to update. $500 donation from ELKS - Battle of the Books Program
6.A.2. Monthly Vendor Spend Reports
Presenter:  Laura Garcia, Director of Finance
6.A.3. Budget Adjustment -Ed Tech Note Debt Service Fund (BAR #0008-M)
Presenter:  Laura Garcia, Director of Finance
6.A.4. Budget Decrease - NM Grown Local Produce Grant (BAR #0009-D)
Presenter:  Laura Garcia, Director of Finance
6.A.5. Budget Increase - Ed Tech Notes
Presenter:  David Whitehead, Director of Technology
6.A.6. Carryover Budget - 31400 Special Capital Outlay Fund
Presenter:  Kevin Dillon, Director of Operations
6.A.6.a. Motion to approve Routine and Regular Business.
Presenter:  Board President
6.B. Resolution to Defease Series 2014 General Obligation Bonds (ACTION)
Presenter:  Laura Garcia, Director of Finance
6.C. Award RFP 2020-2021-03 Student Portraits and High School Graduation Portraits (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.D. Award RFP 2020-2021-04 Graduation Related Items (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.E. Award RFP 2020-2021-05 Professional Development for Special Educaton Teachers -Reading Foundation Skills (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.F. AWARD RFP 2020-2021-06 Technology Support Services (ACTION)
Presenter:  Crystal Hernandez, Chief Procurement Officer
6.G. Instructional Materials Adoption:  Science (ACTION)
Presenter:  Kim Arrington, Director of Elementary Education
6.H. Bus Route Assignments and Bus Drivers for the 2020-2021 School Year (ACTION)
Presenter:  Kevin Dillon, Director of Operations
Discussion:  Bus Routes Assignments and Bus Drivers for 20-21 School Year  
7. ADMINISTRATION
7.A. Approval of Leave of Absence Without Pay (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
7.B. Approval of Revised Draft - School Calendar 2020-2021 (ACTION)
Presenter:  Gerry C. Washburn, Superintendent
7.C. First Reading of Proposed Policy IKF-I-7350 Graduation Requirements (NO ACTION NEEDED)
Presenter:  Lavern Shan, Deputy Superintendent
7.D. Second Reading and Adoption of Proposed Policy JEJ-0500 Student Attendance (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.E. Second Reading and Adoption of Proposed Policy JE-J-0540 Student Attendance Supplemental for Remote Learning (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.F. Second Reading and Adoption of Proposed Policy JLCDJ-5350 Administering Medicine to Students (ACTION)
Presenter:  Lavern Shan, Deputy Superintendent
7.G. Advanced Placement (AP) and Honors Grade Point Averages (NO ACTION NEEDED)
Presenter:  Eric Spencer, Director of Secondary Education
Discussion:  informed of add on - CHS implements add on credit value in Honors courses.  Standard practice at high school level.  In student handbook.  Provided in your information.  Wants handbook that aligns to policy.
8. ADVANCE PLANNING
Discussion:  Work Session on October 7th -  8 am - 10:00 a.m.e changes in procurement code and changes . Succession plans for Finance. To review In-Depth.
9. EXECUTIVE SESSION:  Motion by the Chair to dismiss to Executive Session by roll call to discuss limited Personnel Matters.  The specific statute authorizing closing is NMSA 1--15-1 (H) (1) No action will be taken in Executive Session.
Discussion:  Not needed.
10. RECONVENE OPEN SESSION - By Roll Call
Discussion:  not needed.
11. MOTION TO ADJOURN
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