September 6, 2023 at 7:00 PM - Work Session

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 12, 2023 to begin at 7:00 PM to be held at the Alexandria Middle School New Gym, 557 County Road 513, Pittstown, NJ or via Zoom.
Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Marci Nardone
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS
 

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. District Update

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

8.A. NJSBA Annual Conference - October 23 - October 26, 2023

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, the Board approve the transfers for the months ending July 31 and August 31, 2023 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending April 30 and May 31, 2023  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education, certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of April 30 and May 31, 2023, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
August 18, 2023 - 
Check # A11505 - # A
Check # B00205 - # B
Total - $

13.B. Approval of Minutes
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
July 20, 2023 - Executive Minutes
August 17, 2023 - Minutes
August 17, 2023 - Executive Minutes

13.C. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.C.1)
Additional Work Hours - 10-Month Secretary
Motion to approve Hope Johnson for 2 additional days at her daily rate.

13.C.2) Move on the Guide
Motion to approve Sara Slack to move on the Guide to step  16-MA+15 at a salary of $90,305, retroactive to September 1, 2023.

13.C.3) New Hire
Motion to approve Christine Byelick, Paraprofessional for the 2023-2024 School Year at the salary of $28,479 after completion of required documents.

13.C.4) State of NJ Support Services
Motion to approve Maryann Hulick to the position of ASL Deaf Language Associate.  Services are provided by the State of NJ at no cost to the District.

13.C.4)a. Agreement with Hunterdon County ESC - Paraprofessionals
Motion to approve the Agreement between Hunterdon County Educational Services Commission and ATS to provide Paraprofessionals to the District.

13.C.5) Medica Center Clerk
Motion to approve the attached job description for Media Center Clerk.

13.C.6) Volunteer Assistant Coach
Motion to approve Julius Hendricks as Volunteer Assistant Volleyball Coach, pending criminal history background check, for the 2023-2024 school year.

13.D. Travel and Related Expenses
Resolved upon the recommendation of the Superintendent, the Board approve the following mileage reimbursement requests in accordance with the School District Accountability Act.  Only overnight stays are eligible for meal reimbursement.  Mileage, meals and lodging shall be in accordance with NJ Statues, Code, and NJ Department of Treasury Guidelines.  OMB Mileage Reimbursement Rate is $0.47.

13.E. Policy
Motion to approve the following updated policy:
School Threat Assessment

13.F. Finance and Facilities

13.F.1) Referendum Payment Applications
Motion to approve the following Payment Applications:
Santorini Construction - Payment Application #15 - $51,053.00
DC Building Systems - Payment Application #15 - $48,450.00
Preferred Plumbing - Payment Application #16 - $3,325.00
DC Building Systems - Payment Application #16 - $23,208.50
Preferred Plumbing - Payment Application #17 - $17,218.75

13.F.2) Change Orders
Motion to approve the following Change Orders:
DC Building Systems E-7 - Install 12 white hand dryers. Increase in contract $31,651.84
Preferred Plumbing P-1 & P-2 - Soil removal. Increase in contract $925.
Santorini GC-14R -Provide and install anti-climb mesh fence in lieu of guard rail at retaining wall. Increase of $16,905.00.
Santorini GC-15 - Provide and install flooring and wall base per  add Alternate GC-AB-05 Corridor Flooring Replacement. Increase of $58,000.00.
 

13.F.3) Wellness Grant
Motion to approve the Alexandria Wellness Grant in the amount of $6,000, for the 2023-2024 school year.

13.F.4) Accept HEPA Air Purifier donation
Motion to approve 10 HEPA Air Purifiers donated by South Brunswick School District.

13.G. Education

13.G.1) Fairview Lake Trip
Motion to approve the 7th Grade Fairview Lake Trip on October 5 - October 6, 2023.

13.H. Sale of iPADS 
Motion to approve the sale of 150 5th Generation iPads to  ATS staff in the amount of $40 each.  iPads not sold will be recycled.

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

X  Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .