June 22, 2023 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 12, 2023 to begin at 7:00 PM to be held at the Alexandria Middle School New Gym, 557 County Road 513, Pittstown, NJ or via Zoom.
Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Marci Nardone
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

4.A. STUDENT RECOGNITION
Chorus
Del Val 8th Grade Distinguished Students
Stock Market Game Winner
Warren County Consortium for Student Enrichment
 

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. District Update

7.B. HIB Report

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

8.A. LDW Sale Contract

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending April 30 and May 31, 2023 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending April 30 and May 31, 2023  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of April 30 and May 31, 2023, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
May 12, 2023  -  June 20, 2023
Check # A11282 - A11378
Check # B00191 -  B00199
Total - $1,788,953.85

13.A.2)a. FY 23 Grant Amendment
Motion to approve the submission of an Amendment to the FY23 ESEA Grant to carryover funds from the FY22 ESEA Grant in the following amounts:
Title IA - $9,477
Title IIA - $1,508
Title IV Part A - $9,400

13.B. Approval of Minutes
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
May 17, 2023 - Regular and Executive Session Minutes
May 23, 2023 - Special Meeting and Executive Minutes

13.C. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.C.1) Schedule B - Activity
Motion to approve the following Schedule B appointments for the 2023-24 school year:
Advisory Coordinator
Art Club -
Baseball Coach - Stewart
Basketball Coach-Girls - Haughey
Basketball Coach-Boys -  Stewart
Choral Director -  Travis
Chess Club -  Stewart
Club Inventions Advisor -  Blazure
Cross Country -  Kowalczuk    
Dance Team Advisor - 
Detention Monitor -  
Drama Club Advisor - Grossmann
Drama Club Advisor Assistant -
Field Hockey Coach - Petrie
Futsol Advisor - Moore
Future Problem Solvers Club Advisor - Blazure
Garden Coordinator - Romanella/Spayd
Graduation Coordinator - Lewis
Great Books Club Advisor - 
Jazz Band Director - Ost
LAX-Boys - Olcott
LAX-Girls  - Haughey
Mock Trial Club Advisor - Blazure
National Junior Honor Society Advisor -  Hayes
Newspaper Advisor - 
Math Olympiad - Blazure
Peer Club Advisor (2) - Tasy, Boyce
Play Choreographer -
Play set Designer - K. Semanchik
Ski Club Advisor - Savacool
Soccer Coach - Olcott
Softball Coach - Lippincott
Sports Director - Blazure
Student Council Advisor - Grossmann
Volleyball Coach - Blazure
Yearbook Advisor (2)  - McGarry, Grossmann
Team Leaders - McGarry-Gr.8, Petrie-Gr.7, Romanella-Gr.6, Savacool-Gr.5, Canavan-Gr.4, Mowder-Gr.3, ______-Gr.2, Gossett-Gr.1, Mroz-Kindergarten, Grossman-Specials, Yonney-Special Ed.
Curriculum Coordinator - ELA-Petri, Math-,Savacool, Science-Romanella,
Social Studies-Allmer

Chaperons for Overnight Trips, Dances/Concerts and Sports Events - All Certificated Staff

13.C.2) Subsitute List 2023-2024
Motion to approve the attached Substitute List for the 2023-2024 school year.

13.C.3) Summer Reading
Motion to approve the following staff for summer reading at the professional rate of $45 per hour:

Nancy Evans Co-Coordinator - 15 hours
Garth Ferrante - Co-Coordinator - 10 hours
Tracey Fawcett - 3 groups - 45 hours
Lauren Tasy - 3 groups - 45 hours
Matt Blazure - 2 groups - 30 hours
Tracy Pawlowski - 3 groups - 45 hours
Jennifer Yonney - 1 group - 15 hours
Caroline Kirk - 2 groups - 30 hours
Michele Petrie - 3 groups - 45 hours
Joe Olcott - 2 groups - 20 hours
Ashley Ripp - 3 groups - 42 hours
Emily Lewis - 3 groups - 45 hours
Nadine Boetsch - 2 groups - 30 hours

13.C.4) Summer Math
Motion to approve Summer Math for the following staff at the professional rate of $45 per hour:

Gretchen Savacool - Coordinator -  25 hours
Gretchen Savacool - 5, 6, & 7 - 45 hours
Emily Canavan - 3 & 4 - 30 hours
Lauren Tasy - K & 1 - 30 hours
Caroline Kirk - 2 - 15 hours

Academies will begin July 5th and end July 27th.  They will be offered four days a week.

13.C.5) Curriculum Writing
Motion to approve the following staff for Curriculum Writing at a rate of $45 per hour:

Stephanie Grossmann - Technology Curriculum (20 hours)
Emily Lewis - Civic Curriculum (16 hours)
Matt Hoyda - Select Enrichment (16 hours)
Matt Hoyda - Financial Literacy (24 hours)

13.C.6) Motion to approve Lisa MacKinnon, Special Education Teacher, Step 1MA +15 - at a salary of $65,555 pending all required documentation.

13.C.7) Motion to approve Autumn Terhune as Special Education Teacher - Step 2 BA at $60,455 for the 2023-2024 school year, pending required documentation.

13.C.8) Motion to approve Lynette Stone, LA Teacher - Step 13 MA, at a salary of $82,355 for the 2023-2024 school year.

13.C.9) Motion to approve Kelsey Nemeth, Art Teacher - Step 5 BA + 15, at a salary of $65,080 for the 2023-2024 school year.

13.C.10) Motion to rescind the employment contract for Corrinne Mills, LA Teacher.

13.C.11) Motion to approve Danielle Lindsay, Long Term Substitute from May 30, 2023 to June 16, 2023 at $293 per day.

13.C.12) Motion to approve Kerrie Eisenhardt for a move on the guide for the 2023-2024 school year at 15 MA + 30.

13.C.13) Motion to approve Ronald E. Bolandi as Interim Business Administrator from July 1, 2023 to June 30, 2024, at a rate of $600 per day,  pending approval from the Hunterdon County Department of Education.

13.C.14) Motion to accept a letter of resignation from Ashley Ripp effective June 30, 2023.

13.C.15) Motion to approve a letter of resignation from Samantha Gale effective June 16, 2023.

13.C.16) Motion to approve a letter of resignation from Jennifer McCaffrey effective June 30, 2023.

13.C.17) Motion to approve Gretchen Savacool for Home Instruction for 10 hours per week, effective May 30, 2023 to June 16, 2023 at $45/hour.

13.C.18) Motion to approve Ashley Ripp for Home Instruction for 6 hours per week, effective May 30, 2023 - June 16, 2023 at $45 per hour.

13.C.19) Motion to approve all certificated staff to receive a stipend due to the consolidation of buildings this summer, not to exceed 12 hours at $45 per hour.

13.C.20) Motion to approve Danielle Lindsay, Paraprofessional, at a salary of $28,479 for the 2023-2024 school year.

13.D. Finance and Facilities

13.D.1) Transfer of Current Year Surplus to Capital Reserve

13.D.1)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer  with all applicable laws and regulations.

13.D.2) Transfer of Current Year Surplus to Maintenance Reserve

13.D.2)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

13.D.3) Approve Application for the 2023-2024 (FY23) Extraordinary Aid
Resolved upon the recommendation of the Superintendent, the Board approves the FY23 application for Extraordinary Aid.

13.D.4) Safety Grant 2023
Resolved upon the recommendation of the Superintendent, the Board accept the 2023 Safety Grant in the amount of $2,400.

13.D.5) Climate Awareness Grant
Resolved upon the recommendation of the Superintendent, the Board accept the Climate Awareness Grant in the amount of $6,660.

13.D.6) ELL Shared Services with Delaware Valley Regional High School
Motion to approve ELL Shared Services with Delaware Valley Regional High School for the 2023/2024 school year at $70.00 an hour for such services as Eligibility Testing for students, Professional Development and assistance with the ELL 3-Year Program Plan.

13.D.7) Delaware Valley Shared Service Vehicle Maintenance and Fuel Services
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education agrees to enter into a Shared Services Agreement with Delaware Valley Regional High School Board of Education for the 2023-2024 school year for time and material vehicle maintenance and automotive fuel shared services.

13.D.8) 2023/2024 Delaware Valley Regional H.S. Joint Transportation - Regular Transportation
Resolved upon the recommendation of the Superintendent that the Board approve the 2023-2024 Joint Transportation Agreement for Regular Transportation.

ALEX 1 - $  31,730
ALEX 2 -     35,595 
ALEX 3 -     36,651
ALEX 4 -     38,014
ALEX 5 -     28,963
ALEX 6 -     36,759
ALEX 7 -     37,136
ALEX 8 -     39,173
ALEX 9 -     33,415
ALEX 10 -   28,453
TOTAL    $345,889         

13.D.9) 2023/2024 Joint Transportation Agreement Delaware Valley Regional HS - Various Athletic / Class Trips
Resolved upon the recommendation of the Superintendent the Board approve a Joint Transportation Agreement with Delaware Valley Regional High School for Various Athletic and Class Trips:

Various Athletic & Class Trips
Mileage billed at $2.75/mile.
First hour billed at $68/hour.  Additional hours billed at $40/hour.
No minimum charges assessed.

Park Shuttle: after school one way to local park for game/practice $50

13.D.10) Extended School Year Transportation (ESY) 2023
Motion to approve a contract with Delaware Valley Regional High School for ESY Transportation from July 5, 2023 - August 15, 2023 in the amount of $22,939.

13.D.11) Somerset Hills Tuition Contract
Motion to approve a 2023/2024 tuition contract with Somerset Hills Learning Institute in the amount of $139,572.30 for one student whose name is on file in the Business Office.

13.D.12) Special Education Tuition Contracts - Franklin Township School
Resolved upon the recommendation of the Superintendent, the Board approve a Special Education Extended School Year Contract with Franklin Township Board of Education from July 5, 2023 to August 3, 2023, in the amount of $4,366.44 plus 1:1 paraprofessional services.
 
Resolved upon the recommendation of the Superintendent, the Board approve a Special Education Tuition Contract with Franklin Township Board of Education for the 2023-2024 school year in the amount of $43,907 plus 1:1 paraprofessional services.  The student's name is on file in the Business Office.

13.D.13) Mountain Lakes Board of Education - Extended School Year (ESY)
Motion to approve an ESY Tuition Contract with Mountain Lakes Board of Education for Itinerant Services for a student whose name is on file in the Business Office, effective July 3, 2023 to July 28, 2023, in the amount of $720.

13.D.14) Center for Collaborative Classroom
Motion to approve The Center for Collaborative Classroom for ongoing Professional Development during the 2023-2024 school year in the amount of $18,800.00

13.D.15) NWEA
Motion to approve NWEA for MAP Growth Basics Professional Development for the 2023-2024 school year in the amount of $11,217.50.

13.D.16) Hunterdon County Soil Conservation District (HCSCD) Agreement
Motion to approve an agreement with HCSCD for performance and completion of all soil erosion and sediment control practices for the Alexandria Middle School addition in the amount of $48,000.

13.D.17) Referendum Payment Applications
Motion to approve the following Payment Applications:
Santorini Construction - Payment Application #14 - $431,784.41
Preferred Mechanical - Payment Application #16 - $16,150

13.D.18) New Jersey Schools Insurance Group Renewal
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves renewing membership with the New Jersey Schools Insurance Group Educational Risk & Insurance Consortium-West Indemnity and Trust Agreement.

13.D.19) The Center School Tuition Contract
Motion to approve a tuition contract with The Center School from July 2023 to June 2024, in the amount of $l88,154.00.  The student's name is on file in the Business Office.

13.E. Education

13.E.1) Donations
Resolved upon the recommendation of the Superintendent, the Board approve the donation of the following Lester D. Wilson items:
Stage risers to Frenchtown School
(5) Computer tables to The Friends of Treasure Island Non-Profit Organization

13.E.2) Annual Temporary Facility Approvals for 2023-24
Motion to approve the submission of the Annual Temporary Facility Approvals for 2023-24 School Year in accordance with N.J.A.C. 6A:26-6.2(h), 4ii, regarding toilet room access for Early Intervention, Pre-Kindergarten, and Kindergarten Classrooms.

13.E.3) Health Insurance Dividend
Motion to accept a dividend check from the School Health Insurance Fund for $96,035.39, to offset current year insurance premiums.

13.E.4) Library Books - LDW
Motion to discard outdated/damaged books from the Lester D. Wilson Library.

13.E.5) Safe Return Plan
Resolved upon the recommendation of the Superintendent, the Board approve the Alexandria Township School District's Safe Return Plan,

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .