May 17, 2023 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on May 11, 2023, to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom.  Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Marci Nardone
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. District Update

7.A.1) Student Recognition

7.B. HIB Report

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___

13.A. Finance

13.A.1) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
April 20, 2023 - 5/11/23
Check # A11218 - A11281
Check #B00184 - B00190
Total - $959,156.31

13.B. Preschool Tuition
Motion to approve Tuition Contract Agreement for the 2023-24 school year for 1 preschool student whose name is on file in the business office, at a tuition rate of $6,500 per year.

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
March 2, 2023 Regular and Executive Minutes
March 15, 2023 Regular and Executive Minutes
April 5, 2023 Regular and Executive Minutes
April 20, 2023 Regular and Executive Minutes
May 4, 2023 Public Hearing Work Session Minutes and Executive Minutes

13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.D.1) Motion to approve up to 10 additional days of summer employment for Andrea Damboise, CST Secretary, to be paid per diem, determined by the Superintendent.

13.D.1)a. Motion to approve a Leave of Absence for Employee #ST001 effective May 11, 2023 through June 30, 2023.

13.D.2) Shared Service Agreement Building & Grounds
Resolved upon the recommendation of the Superintendent, the Board approve a contract with Holland Township Board of Education for the Director of Building and Grounds.

13.E. Finance and Facilities

13.E.1) Center for Collaborative Classroom
Resolved upon the recommendation of the Superintendent, the Board approve a proposal from The Center for Collaborative Classroom for (6) Teacher Consulting Professional Developments.   This will include modeling lessons, observations and curriculum at a cost of $21,000.  

13.E.2) Referendum Change Order
Resolved upon the recommendation of the Superintendent, the Board approve the following change orders:

DC Building Systems, LLC - CO E-6 - $12,270.65, PCO7 ($6,567.20) provide labor/material to install addition exit signs per code.  PCO9 ($5,703.45) provide labor/material to provide temporary 225 Amp feed to addition.

Santorini Construction - CO $46,232.54, PC20 furnish and install cabinets in 10 classrooms.
 

13.E.3) Food Service Management Renewal
Motion to approve an agreement with Maschio's Food Services, Inc., renewing management services at a service fee of $9,601.69 with no guarantee, for a total contract cost of $136,198.45, for the 2023-24 school year.

13.E.4) Lunch Price Increase
Motion to approve an increase in lunch prices for the 2023-24 school year, as attached.

13.E.5) REVISE SCHOOL SECURITY MOTION
Resolved upon the recommendation of the Superintendent, that the Board revise the School Security Motion from the May 4, 2023 Work Session as follows:
Upon the recommendation of the Superintendent of Schools, an Ad Hoc Committee be created for school security and safety as permitted under Board Policy 155.  The intent of this committee is to include members of the Board, the public, school staff and qualified third parties to meet and provide recommendations to the Board on or before the scheduled regular meeting on June 22, 2023.  These recommendations will be used for the formation of a ballot question which may be added to the general election held on November 7, 2023.  The fully formed question would be due to the Board of Elections on or before August 29, 2023.

13.F. Education

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
X_Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .