April 20, 2023 at 7:00 PM - Regular Meeting
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1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 12, 2023 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ OR via Zoom. Link: https://alexandriaschools.zoom.us/my/kevinmcpeek or dial in by phone: 1-929-205-6099 Meeting ID # 851 804 0845 |
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2. ROLL CALL
April Abelman Caterina Dobak Eric Joseph Marybeth Madlinger Marci Nardone William R. Prouty Wanda Quinones Michael Small Doug Walker |
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3. FLAG SALUTE
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4. PRESENTATIONS
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5. CORRESPONDENCE
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6. BOARD PRESIDENT'S REPORT
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6.A. Referendum Update
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7. SUPERINTENDENT'S REPORT
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7.A. District Update
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7.B. HIB Report
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8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT
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9. COMMITTEE REPORTS
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10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 3 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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11. OLD BUSINESS
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12. NEW BUSINESS
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13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows: ROLL CALL VOTE: Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___ |
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13.A. Finance
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13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending March 31, 2023 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2. to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending March 31, 2023 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of March 31, 2023, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists: March 11, 2023 - April 7, 2023 Check # A11058 - A11192 Check # B00180 - B000183 Total - $1,331,895.57 April 7, 2023 - April 19, 2023 Check # A11193 - A11217 Total - $15,914.07 |
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13.A.3) March Financials
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13.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes: |
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13.C. Travel and Related Expenses
Resolved upon the recommendation of the Superintendent, the Board approve the following mileage reimbursement requests in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals and lodging shall be in accordance with NJ Statues, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.47. Danielle Hoffmann - Teaching Climate Change - June 1, 2023, Reg. $325 Gretchen Savacool-Fostering Passion for Math - May 12, 2023, Reg. $234.47, Mileage $30 Nicole Spayd - Climate Change Workshop - April 27, 2023, Reg. $150, Mileage $15 Julianne Romanella - Teaching Climate Change - June 1, 2023, Reg. $325, Mileage $25.47 Gretchen Savacool - NJ Assoc. of Mathematics - June 2, 2023, Reg. $30. Samantha Gale - What's New in Young Adult Literature - May 10, 2023, Reg. $279. |
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13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following: |
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13.D.1) Summer Hiring
Motion to authorize the Superintendent to appoint personnel to fill summer vacancies, subject to ratification of that action by the Board at the next board meeting. |
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13.D.2) Motion to approve the following substitute custodians at a rate of $18.00 per hour, pending all required documentation:
Mitchell Sutter Luke Damboise August Savacool Abby Damboise Nicholas Glucksman |
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13.D.3) Extended School Year 2023-2024
Motion to approve the following staff to provide services for the 2023-2024 extended school program: Teachers Corinne Marsan Christina Salerno Caitlyn Semanchk Lauren Tasy Tina Attanasio Kerrie Eisenhardt (Behavior Specialist) Gretchen Savacool - substitute Paraprofessionals Matthew Blazure Joseph Olcott Joan Glennon Isabel Braddock Kasey Semanchik Related Service Providers and Nurse Kim Breidt (2 weeks) Christina Suydam (2 weeks) Amy Murray Sara Slack Sonday/Wilson Teachers Matthew Blazure Tina Attanasio Lauren Tasy Therapeutic Intervention contracted for OT and PT |
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13.D.4) Motion to approve the retirement of Patricia Aversa effective August 1, 2023.
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13.D.5) Motion to approve Diana Vale, Leave Replacement Teacher, Step 1 BA, at a prorated salary of $58,600, retroactive to March 16, 2023.
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13.D.6) Motion to accept a letter of resignation from Rachel Case effective June 30, 2023.
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13.D.7) Motion to accept the resignation of Tara Werner, Paraprofessional effective June 30, 2023.
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13.D.8) Motion to approve Jared Herbst, Computer Technician, a stipend of $4,000 for installation and upgrade of security cameras.
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13.D.9) LDW Farewell Celebration
Motion to approve 20 LDW staff members to chaperone the LDW Farewell Celebration on May 11, 2023 at the chaperone rate of $85. |
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13.E. Finance and Facilities
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13.E.1) Signatures and Depositories
Motion to revise the authorization of the following signatures on the 2023 accounts maintained by the Board of Education: General Account - Citizens Savings Bank (2 signatures required) Business Administrator, Board President and Treasurer of School Monies Payroll Account - Citizens Savings Bank (1 signature required) Business Administrator and Treasurer Cafeteria Account - Citizens Savings Bank (1 signature required) Superintendent of Schools and Business Administrator Student Activities Accounts - Citizens Savings Bank (1 signature required) Superintendent of Schools, Business Administrator, and Principal Unemployment Trust (SUI) Account - Citizens Savings Bank (1 signature required) Board President and Business Administrator Capital Reserve Account - Citizens Savings Bank (1 signature required) Business Administrator and Treasurer of School Monies |
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13.E.2) Regular Tuition Rates
Resolved upon the recommendation of the Superintendent the Board approve the following regular tuition rates for the 2023-2024 school year: Preschool: $6,500 Kindergarten through Grade 8: $12,731 |
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13.E.3) Preschool Tuition
Motion to approve Tuition Contract Agreements for the 2023-24 school year for 18 preschool students whose names are on file in the business office, at a tuition rate of $6,500 per year. |
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13.E.4) Santorini Construction, Inc. Change Order
Resolved upon the recommendation of the Superintendent, the Board approve Santorini Construction, Inc. Change Order #9 and #10: Change Order #9 provide/install alternate brick. The contract will increase by $19,832.45. Change Order #10 to revise waterproofing/air vapor barrier to lower brick shelf elevation. This contract will increase by $7,372.16. |
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13.E.5) Mechanical Preservation, Inc. Change Order
Resolved upon the recommendation of the Superintendent, the Board approve Change Order M-3 from Mechanical Preservation, Inc. to remove/install existing CMU walls and recessed pull down tables in janitor closet 20. Total amount $13,151 to be deducted from the $15,000 allowance. |
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13.E.6) DC Building Systems, LLC Change Order
Resolved upon the recommendation of the Superintendent, the Board approve DC Building Change Order E-5. Troubleshoot existing fire alarm. Oliver Fire Protection (subcontractor) time and material not to exceed $10,000. This change order will increase the contract by $10,710.00. |
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13.E.7) Professional Services
Resolved upon the recommendation of the Superintendent, the Board approve professional services provided by the following for the 2023-24 school year. Pursuant to 18A:18A.5, the Alexandria Township Board of Education in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2023-224 school year as listed below. These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law. The contract itself is available for public inspection at the Office of the Board Secretary, located at 557 County Road 513, Pittstown, New Jersey between the hours of 9:00 AM-3:00 PM, Monday through Friday. Accounting System Software: Not to exceed $17,500 Architect of Record The Spiezle Group - TBD Auditing Suplee, Clooney & Company $24,900 Advisors Phoenix Advisors, Inc. $95 per 1000 issued Alarm Sonitrol Alarm Monitoring $1,973 per year Boiler Services Mechanical Preservation & Assoc. $110 per hour - $165 OT per hour Bond Counsel Wilentz, Goldman and Spitzer Corp. - TBD Electric Mt. Salem Electric., Inc. $105 per hour - $160 OT per hour Fire Protection Kistler, O'Brien, Inc. Fire Extinquisher Inspection - $852 Kitchen Suppression - $987 Sprinkler & Backflow - $2,605 HVAC Thermal Heating & Cooling, Inc. Not to exceed $17,500 Environmental Services RK Occupational & Env. Analysis Inc. $125 per hour Right to Know $800 AHERA $867 Fixed Asset Inventory Kroll, LLC - $6,000 Insurance Brown and Brown Benefit Advisors, Inc. CBIZ Insurance Services, Inc. Legal Services DiFrancesco, Batemen, Kunzman, Davis, Lehre, Flaum $160 per hour - $100 per hour paralegal Payroll Services R & L Data Services, Inc - $342 per payroll Physical / Occupation Therapy Therapeutic Intervention School based therapy (in district) $100.00 per hour Home-based therapy 115.00 per visit Evaluations 415.00 per evaluation Pest Control Ehrlich Pest Management $85 per visit (AMS) - $70 per visit (LDW) Plumbing & Heating Robert Griggs Plumbing & Heating, LLC - $99.50 per hour $149.25 OT per hour Richard Yard Plumbing & Heating, $120 per hour 180 OT per hour School Physician Hunterdon Family Medicine at Delaware Valley Retainer Fee - $3,000 Pre-employment Physicals - $150 - PPD - $30 Physician hourly rate at school - $400 Wastewater Treatment Plant Operator Kenneth Yudichak - $31,200 per year Water Testing Eurofins, QC Laboratories, Inc. - Not to exceed $17,500 Agra Environmental - Not to exceed $17,500 Well Water Operator McGowan, LLC - $175 per month, per school |
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13.E.8) Hrynkiewicz Landscaping, LLC
Resolved upon the recommendation of the Superintendent the Board approve Hrynkiewicz Landscaping for lawn services from April 1, 2023 through November 30, 2023; Alexandria Middle School - $542.00 per cut and Lester D. Wilson - $162.50 per cut. |
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13.E.9) Public Hearing Meeting Date
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Education approves May 4, 2023, to conduct the Public Hearing of the 2023-24 Annual School District Budget. The meeting will be conducted at 7:00 PM. The Board will conduct regular business immediately following the Public Hearing. |
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13.E.10) Renaming Alexandria Middle School
Resolved upon the recommendation of the Superintendent, the Board approve renaming Alexandria Middle School to "Alexandria Township School" effective 2023-2024 school year. |
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13.E.11) Approve ACFR/Financial Audit 2022
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the annual ACFR/Financial Audit for the fiscal year ended June 30, 2022, as prepared by the firm of Suplee, Clooney & Company and acknowledges that there were no findings or recommendations. |
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13.E.12) Alexandria Township Education Foundation (ATEF)
Resolved upon the recommendation of the Superintendent, the Board accept the following ATEF Grant: Doyle's Farm Field Trip - Preschool - $775 |
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13.E.13) Supplemental Stabilization Aid
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the submission and receipt of the Supplemental Stabilization Aid in the amount of $60,181. |
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13.E.14) Cooperative Sports Program
Motion to approve Agreement with Kingwood Township Board of Education for a Cooperative Sports Program, effective from March 21, 2023 to June 21, 2023. |
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13.F. Education
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13.F.1) Board Sponsored Commencement Awards
Resolved upon the recommendation of the Superintendent, the Board approves the sponsoring of the following 8th Grade Awards: The Arthur Pfefferle Award - $50 Academic Excellence Award - $50 World Language Award - $50 |
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13.F.2) Graduation
Resolved upon the recommendation of the Superintendent, the Board approve the 8th Grade Graduation Ceremony on June 15, 2023 at 4:00 PM. |
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13.F.3) Last Day of School
Resolved upon the recommendation of the Superintendent, the Board approve Friday, June 16, 2023 as the last day of school. |
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14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 3 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: Confidential Matters by Law or Court Order X_Purchase Property X_Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District's Right to Receive Funding __School/Public Security X_Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ . |