April 5, 2023 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Easton Express on April 3, 2023 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom.  Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Marci Nardone
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. District Update

7.B. HIB Report

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. APPROVE SALE OF LESTER D. WILSON
Roll Call Vote:  Abelman ____ Joseph ____ Madlinger ____ Nardone ____ Quinones ____ Small ____ Walker ____ Dobak ____ Prouty____

RESOLUTION OF THE BOARD OF EDUCATION OF THE TOWNSHIP OF ALEXANDRIA IN THE COUNTY OF HUNTERDON, NEW JERSEY AUTHORIZING THE SALE OF REAL PROPERTY KNOWN AS LESTER D. WILSON ELEMENTARY SCHOOL AT A PUBLIC SALE

WHEREAS, N.J.S.A. 18A:20-5 permits a board of education to sell real property, owned by it, which ceases to be suitable or convenient for the use for which it was acquired or which is no longer needed for school purposes;

WHEREAS, pursuant to N.J.S.A. 18A:20-6, any real property sold by a board of education shall be sold at public sale, to the highest bidder, after advertisement of the sale in a newspaper published in the Board at least once a week for two weeks prior to the sale;

WHEREAS, a board of education is permitted to fix the minimum price with or without reservation for which real property may be sold and to provide that upon completion of the public sale, the board of education may accept or reject the highest bid made thereat;

WHEREAS, pursuant to N.J.A.C. 6A:26-7.4, in order to sell real property, a board of education must make a written request to the Department of Education, Division of Administration and Finance (the Department) and a copy of the request must also be provided to the executive county superintendent who shall make recommendations to the Department;

WHEREAS, the Department shall either approve or disapprove of a board of education's request and send a copy of its determination to the executive county superintendent;

WHEREAS, The Board of Education of the Township of Alexandria in the County of Hunterdon, New Jersey (the Board) is the owner of real property located at Block 12, Lot 15 on the official tax map of the Township of Alexandria, more commonly known as 525 County Road 513, Pittstown, NJ (the Property);

WHEREAS, the Property is approximately 8.6 acres and is currently the site of the Elementary School;

WHEREAS, until recently, the Property housed the Elementary School but, has been vacant since N.A.; and

WHEREAS, the Board, by Resolution dated April 5, 2023 (a copy of which is attached hereto as Exhibit A), determined that the Property was no longer suitable or convenient for the use that it was originally acquired and/or no longer needed for school purposes;

WHEREAS, the Board requested approval to sell the Property pursuant to N.J.A.C. 6A:26-7.4 and sent a copy of its request to the Executive County Superintendent;

WHEREAS, the Executive County Superintendent recommended approving of the Board's proposed sale of the Property (a copy of which is attached hereto as Exhibit B) and thereafter, the Board received approval to sell the Property from the Department by correspondence dated March 9, 2023 (a copy of which is attached hereto as Exhibit C);

WHEREAS, the Board has determined that it is in the best interests of the Board to sell the Property at public sale, to the highest bidder and that the Board shall set a minimum and reservation price for the Property as set forth below.

NOW, THEREFORE, BE IT RESOLVED, by The Board of Education of the Township of Alexandria in the County of Hunterdon, New Jersey, as follows:

5609263154. 1.
            1. The Board hereby reaffirms, in accordance with the Resolution dated April 5, 2023, that the Property ceases to be suitable or convenient for the use for which it was acquired and/or is no longer needed for school purposes and therefore shall be sold in accordance with N.J.S.A. 18A:20-5, et seq.
            2. There shall be an open public sale at auction on April 27, 2023 at 2:00 p.m., at Alexandria Middle School, Business Office, 557 County Road 513, Pittstown, NJ, where the Property shall be offered to the highest bidder pursuant to N.J.S.A. 18A:20-6. The minimum price and reservation price for all bids shall be two hundred thousand dollars and zero cents ($200,000.00) and the Board reserves the right to accept or reject the highest bid made in accordance with N.J.S.A. 18A:20-7.
            3. The successful bidder shall be required to deposit ten (10%) percent of his or her bid with the Board at the time of the auction. This deposit shall be made by a certified check, money order or cash in an amount equal to at least ten (10%) percent of the accepted bid by the Board for the sale of the Property. The combined form of deposit must equal ten (10%) percent of the total sale price. All monies so received will be credited to the total sale price.
            4. The successful bidder shall be required to pay, at the time of closing of title, the balance of the purchase price, as set forth below, plus all expenses, including legal fees and advertising costs incurred by the Board.
            5. The successful bidder shall bear the cost of the recording of the deed and agrees that deeds shall be recorded on behalf of the purchaser by the Board or by an attorney representing the successful bidder. The successful bidder, prior to closing of title, will not be permitted to assign his or her bid nor any right, title or interest in the property on which the bid was made.
            6. The successful bidder, at the conclusion of the bidding, shall execute an Agreement of Sale. The balance of the purchase price shall be paid at closing which shall occur not later than 60 days following the acceptance of the bid by the Board. The purchaser shall be entitled to possession immediately following closing of title.
            7. The sale price, as may result from this auction sale, may not be used before any County Board of Taxation, State Tax Court or in any other court of this State to challenge the assessment with respect to the subject property nor may same be used as a comparable sale to challenge the assessment with regard to other properties.
            8. The Property herein sold is being sold "as is" subject to existing encumbrances, liens, easements, zoning ordinances, other restrictions of record, such facts as an accurate survey would reveal and any present or future assessments for the construction of improvements benefiting said property. The Board makes no representations as to the presence or absence of wetlands or any other environmental conditions on the property and the purchaser assumes the risk of any such condition, all property being sold "as is." A prospective purchaser shall have examined the Property or otherwise waived the right to examine the Property prior to submitting a bid to the Board. The Board does not make any representations, express or implied, that the Property is buildable or usable for any purpose whatsoever.
            1. All conveyances by the Board shall be made by quitclaim deed.
            10. The Board reserves the right to waive any and all defects and informalities in any proposal and to accept or reject the highest responsible and responsive bid deemed to be in the best interest of the Board. No bid shall be considered finally accepted until passage of a resolution by the Board as set forth in Paragraph (m) hereof.
            11. The acceptable bid shall be confirmed by resolution of the Board no later than the second regular meeting of the Board following the date of such sale.
            12. The successful bidder agrees that:
                1. He or she shall indemnify and hold the Board harmless from any claim whatsoever arising out of the Board's ownership interest including but not limited to environmental cleanup costs.
                2. Pay prorated real estate taxes for the balance of the current year, as of the date of closing.
                3. Abide by all appropriate zoning, subdivision, health and building regulations and codes and stipulations that this sale will not be used as grounds to support a challenge of the existing assessment of the subject property, nor shall the purchase price be used as a comparable sale to challenge assessments with regard to other properties.
                4. Failure to close title as agreed shall forfeit to the Board any and all money deposited with the Board 
                5. A failure by the purchaser to fully comply with the terms, conditions, requirements and regulations of sale as herein contained shall be considered, at the option of the Board, as a material breach of the conditions of sale whereupon the Board may declare said contract or purchase terminated and at an end. All monies paid on behalf of the purchase price, by way of deposit or otherwise, may be retained by the Board as its liquidated damages and it may thereafter resell said property and/or pursue such other and further legal and/or equitable remedies as it may have and the defaulting purchaser shall continue to remain liable for all damages and losses sustained by the Board by reason of any such default.
            14. The sale is made subject to all applicable laws and ordinances of the State of New Jersey.

14. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___

14.A. Finance

14.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending March 31, 2023 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending March 31, 2023  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of March 31, 2023, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

14.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
March 11, 2023  -  
Check # A11058 -  
Check # B00180 -  B000
Total - $

14.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
February 2, 2023 Work Session & Executive Minutes
February 16, 2023 Regular Meeting & Executive Minutes

14.C. Travel and Related Expenses
Resolved upon the recommendation of the Superintendent, the Board approve the following mileage reimbursement requests in accordance with the School District Accountability Act.  Only overnight stays are eligible for meal reimbursement.  Mileage, meals and lodging shall be in accordance with NJ Statues, Code, and NJ Department of Treasury Guidelines.  OMB Mileage Reimbursement Rate is $0.47.
Danielle Hoffmann - Teaching Climate Change - June 1, 2023, Reg. $325
Gretchen Savacool-Fostering Passion for Math - May 12, 2023, Reg. $175, Mileage $30
Nicole Spayd - Climate Change Workshop - April 27, 2023, Reg. $150, Mileage $15
Julianne Romanella - Teaching Climate Change - June 1, 2023, Reg. $325, Mileage $25.47

14.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

14.D.1) Summer Hiring
Motion to authorize the Superintendent to appoint personnel to fill summer vacancies, subject to ratification of that action by the Board at the next board meeting.

14.D.2) Motion to approve the following substitute custodians at a rate of $18.00 per hour, pending all required documentation:
Mitchell Sutter
Luke Damboise
August Savacool
Abby Damboise
Nicholas Glucksman

14.D.3) Extended School Year 2023-2024
Motion to approve the following staff to provide services for the 2023-2024 extended school program:
Teachers
Corinne Marsan
Christina Salerno
Caitlyn Semanchk
Lauren Tasy
Tina Attanasio
Kerrie Eisenhardt (Behavior Specialist)
Gretchen Savacool - substitute

Paraprofessionals
Matthew Blazure
Joseph Olcott
Joan Glennon
Isabel Braddock
Kasey Semanchik

Related Service Providers and Nurse
Kim Breidt (2 weeks)
Christina Suydam (2 weeks)
Amy Murray
Sara Slack

Sonday/Wilson Teachers
Matthew Blazure
Tina Attanasio
Lauren Tasy

Therapeutic Intervention contracted for OT and PT

14.D.4) Motion to approve the retirement of Patricia Aversa effective August 1, 2023.  

14.D.5) Motion to approve Diana Vale, Leave Replacement Teacher, Step 1 BA, at a prorated salary of $58,600, retroactive to March 16, 2023.

14.D.6) Motion to accept a letter of resignation from Rachel Case effective June 30, 2023. 

14.E. Finance and Facilities

14.E.1) Educational Data Services, Inc.
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education enters into an Agreement with the Educational Services Commission of Morris County:

WHEREAS, N.J.S.A. 40A:11-11 (5), specifically authorizes two or more contracting units to  enter into a Cooperative Pricing Agreement for the purchase of work, materials, services and  supplies; and

WHEREAS, the Educational Services Commission of Morris County is conducting a voluntary  Cooperative Pricing System with other authorized contracting units within Morris County or  adjoining counties utilizing the administrative purchasing services and the facilities of the  Educational Services Commission of Morris County; and

WHEREAS, this Cooperative Pricing Agreement is to effect substantial economies in the  purchase of work, materials and supplies; and

WHEREAS, all parties hereto have approved the within Agreement by Ordinance or Resolution  as appropriate, in accordance with the statute; and

WHEREAS, it is the desire of all parties to enter into such Agreement for said purposes;

NOW, THEREFORE IN CONSIDERATION OF the premises and of the covenants, terms and  conditions hereinafter set forth, it is mutually agreed as follows:

1. The work, materials or supplies to be priced cooperatively may include computer  hardware, software, courseware, copying equipment and such other items as two or more  participating contracting units in the system agree can be purchased on a cooperative  basis.

2. The items and classes of items which may be designated by the participating contracting  units hereto may be purchased cooperatively for the period commencing with the  execution of this Agreement and continuing until terminated as hereinafter provided.

3. The Lead Agency, on behalf of all participating contracting units, shall upon approval of  the System’s registration and annually thereafter in January of each succeeding year)  publish a legal ad in such format as required by N.J.A.C. 5:34-7.12 in a newspaper  normally used for such purposes by it to include such information as:

(A) The name of the Lead Agency soliciting competitive bids or informal quotations,  and
(B) The address and telephone number of Lead Agency, and
(C) The names of the participating contracting units, and
(D) The State Identification Code for the Cooperative Pricing System, and
(E) The expiration date of the Cooperative Pricing System Agreement.

4. Each of the participating contracting units shall advise the Lead Agency, in writing, of  the items to be purchased and indicate therein the approximated quantities desired, the  location for delivery and other requirements, to permit the preparation of specifications as  provided by law.

5. The specifications shall be prepared and approved by the Lead Agency and no charges  shall thereafter be made except as permitted by law. Nothing herein shall be deemed to  prevent changes in specifications for subsequent purchases.

6. A single advertisement for bids or the solicitation of informal quotations for the work,  materials or supplies to be purchased shall be prepared by the Lead Agency on behalf of  all of the participating contracting units desiring to purchase any item.

7. The Lead Agency shall advertise for bids or solicit informal quotations on behalf of all  participating contracting units. Following its receipt and review of bids, the Lead  Agency shall either reject all or certain of the bids or make one award to the lowest  possible responsible bidder or bidders for each separate item. This award shall result in  the Lead Agency entering into a master contract with the successful bidder(s) providing  for two categories of purchases.

(A) The quantities ordered for the Lead Agency’s own needs, and
(B) The estimated aggregate quantities to be ordered by other participating  contracting units by separate contracts, subject to the specifications and prices set  forth in the Lead Agency’s overall (master) contract.
 
10. No participating contracting unit in the Cooperative Pricing System shall be responsible  for payment for any items ordered or for performance generally, by any other  participating contracting unit and shall according be liable only for its own performance and for items ordered and received by it and none assumes any additional responsibility  or liability.

11. The provisions of Paragraph 7, 8, 9 and 10 above shall be quoted or referred to and  sufficiently described in all specifications so that each bidder shall be on notice as to the  respective responsibilities and liabilities of the participating contracting unit

12. No participating contracting unit in the Cooperative Pricing System shall issue a   purchase order or issue a contract for a price which exceeds any other price available to  it from any other such system in which it is authorized to participate or from bids which  it has itself received.
 
13. The Lead Agency reserves the right to exclude any item or commodity from within said  system if, in its opinion, the pooling of purchasing requirements or needs of the  participating contracting units is either not beneficial or not workable.

14. The Lead Agency shall appropriate sufficient funds to enable it to perform the  administrative responsibilities assumed pursuant to this Agreement.

15. This Agreement shall become effective on April 6th subject to the review and  approval of the Director of the Division of Local Government Services and shall  continue in effect until the expiration of the System’s registration in the year 2024,  unless any party to this Agreement shall give written notice of its intention to terminate  its participation.

16. All records and documents maintained or utilized pursuant to terms of this Agreement  shall be identified by the code number assigned by the Director, Division of Local  Government Services, and such other numbers as are assigned by the Lead Agency for  purposes of identifying each contract and item awarded.

17. The inclusion of new contracting units or the withdrawal of participating contracting  units shall not invalidate the Agreement between the Lead Agency and other signatories  to this Agreement.

18. The Lead Agency and individual participating contracting units may sign separate  copies of the Agreement. All executed copies shall be integrated as one fully executed  document.

19. The Lead Agency status may rotate on volunteer basis each year. The Director of the  Division of Local Government Services within the State Department of Community  Affairs shall be notified within thirty (30) days of any change in the designated Lead  Agency.

20. This Agreement shall be binding upon and ensure to the benefit of the successors and  assigns of the respective parties hereto.

14.E.2) The Liberty Moving Co.
Resolved upon the recommendation of the Superintendent, the Board approve a proposal for moving services from The Liberty Group for the move of Lester D. Wilson this summer.  The estimated cost will be $46,000 as per Educational Data Services Bid #11-661.

14.E.3) Approve ROD Grant Window Replacement Submission
RESOLVED, upon the recommendation of the Superintendent, that the Alexandria Township Board of Education authorizes Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the Window Replacement at Alexandria Township Middle School to serve as an application to the Office of School Facilities and an amendment to the District Long Range Facility Plan; and
 
BE IT FURTHER RESOLVED, this project shall be a Regular Operating District Grant project and the Board of Education is seeking State funding but will fund the remaining portion of the Project through the District Capital Reserve Account.
 

14.E.4) Approve ROD Grant Unit Ventilator Upgrades Submission
RESOLVED, upon the recommendation of the Superintendent, that the Alexandria Township Board of Education authorizes Parette Somjen Architects to submit all necessary plans and paperwork to the Department of Education concerning the Unit Ventilator Upgrades at Alexandria Township Middle School to serve as an application to the Office of School Facilities and an amendment to the District Long Range Facility Plan; and
 
BE IT FURTHER RESOLVED, this project shall be a Regular Operating District Grant project and the Board of Education is seeking State funding but will fund the remaining portion of the Project through the District Capital Reserve Account.
 

14.E.5) Signatures and Depositories
Motion to revise the authorization of the following signatures on the 2023 accounts maintained by the Board of Education:

General Account - Citizens Savings Bank (2 signatures required)
Business Administrator, Board President and Treasurer of School Monies

Payroll Account - Citizens Savings Bank (1 signature required)
Business Administrator and Treasurer

Cafeteria Account - Citizens Savings Bank (1 signature required)
Superintendent of Schools and Business Administrator

Student Activities Accounts - Citizens Savings Bank (1 signature required)
Superintendent of Schools, Business Administrator, and Principal

Unemployment Trust (SUI) Account - Citizens Savings Bank (1 signature required)
Board President and Business Administrator

Capital Reserve Account - Citizens Savings Bank (1 signature required)
Business Administrator and Treasurer of School Monies
 

14.E.6) Regular Tuition Rates
Resolved upon the recommendation of the Superintendent the Board approve the following regular tuition rates for the 2023-2024 school year:
Preschool: $6,500
Kindergarten through Grade 8: $12,731

14.E.7) Preschool Tuition
Motion to approve Tuition Contract Agreements for the 2023-24 school year for 18 preschool students whose names are on file in the business office, at a tuition rate of $6,500 per year.

14.E.8) Santorini Construction, Inc. Change Order
Resolved upon the recommendation of the Superintendent, the Board approve Santorini Construction, Inc. Change Order #9 and #10:
Change Order #9 provide/install alternate brick. The contract will increase by  $19,832.45.
Change Order #10 to revise waterproofing/air vapor barrier to lower brick shelf elevation. This contract will increase by $7,372.16.

14.E.9) Mechanical Preservation, Inc. Change Order
Resolved upon the recommendation of the Superintendent, the Board approve Change Order M-3 from Mechanical Preservation, Inc. to remove/install existing CMU walls and recessed pull down tables in janitor closet 20.  Total amount $13,151 to be deducted from the $15,000 allowance.

14.E.10) DC Building Systems, LLC Change Order
Resolved upon the recommendation of the Superintendent, the Board approve DC Building Change Order E-5. Troubleshoot existing fire alarm. Oliver Fire Protection (subcontractor) time and material not to exceed $10,000.  This change order will increase the contract by $10,710.00.

14.E.11) Professional Services
Resolved upon the recommendation of the Superintendent, the Board approve professional services provided by the following for the 2023-24 school year.

Pursuant to 18A:18A.5, the Alexandria Township Board of Education in the County of Hunterdon and the State of New Jersey awarded the following contracts for licensed professionals for the 2023-224 school year as listed below.  These contracts are awarded without competitive bidding as a "professional service" under the provisions of the Public Procurement Law.  The contract itself is available for public inspection at the Office of the Board Secretary, located at 557 County Road 513, Pittstown, New Jersey between the hours of 9:00 AM-3:00 PM, Monday through Friday.

Accounting System Software:  Not to exceed $17,500

Architect of Record
The Spiezle Group - TBD

Auditing
Suplee, Clooney & Company $24,900

Advisors
Phoenix Advisors, Inc. $95 per 1000 issued

Alarm
Sonitrol Alarm Monitoring $1,973 per year

Boiler Services
Mechanical Preservation & Assoc. $110 per hour - $165 OT per hour

Bond Counsel
Wilentz, Goldman and Spitzer Corp. - TBD

Electric
Mt. Salem Electric., Inc.  $105 per hour - $160 OT per hour

Fire Protection
Kistler, O'Brien, Inc. 
Fire Extinquisher Inspection - $852
Kitchen Suppression - $987
Sprinkler & Backflow - $2,605

HVAC
Thermal Heating & Cooling, Inc.
Not to exceed $17,500 

Environmental Services
RK Occupational & Env. Analysis Inc.
$125 per hour
Right to Know $800
AHERA $867

Fixed Asset Inventory
Kroll, LLC - $6,000

Insurance
Brown and Brown Benefit Advisors, Inc.
CBIZ Insurance Services, Inc.

Legal Services
DiFrancesco, Batemen, Kunzman, Davis, Lehre, Flaum
$160 per hour - $100 per hour paralegal

Payroll Services
R & L Data Services, Inc - $342 per payroll

Physical / Occupation Therapy
Therapeutic Intervention
School based therapy (in district)  $100.00 per hour
Home-based therapy                       115.00 per visit
Evaluations                                      415.00 per evaluation

Pest Control
Ehrlich Pest Management $85 per visit (AMS) - $70 per visit (LDW)

Plumbing & Heating
Robert Griggs Plumbing & Heating, LLC - $99.50 per hour  $149.25 OT per hour
Richard Yard Plumbing & Heating,  $120 per hour  180 OT per hour

School Physician
Hunterdon Family Medicine at Delaware Valley 
Retainer Fee - $3,000
Pre-employment Physicals - $150 - PPD  - $30
Physician hourly rate at school - $400

Wastewater Treatment Plant Operator
Kenneth Yudichak - $31,200 per year

Water Testing
Eurofins, QC Laboratories, Inc. - Not to exceed $17,500
Agra Environmental - Not to exceed $17,500

Well Water Operator
McGowan, LLC  -  $175 per month, per school 

14.E.12) Hrynkiewicz Landscaping, LLC
Resolved upon the recommendation of the Superintendent the Board approve Hrynkiewicz Landscaping for lawn services from April 1, 2023 through November 30, 2023; Alexandria Middle School -  $542.00 per cut and Lester D. Wilson - $162.50 per cut.

14.E.13) Public Hearing Meeting Date
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Education approves __________, to conduct the Public Hearing of the 2023-24 Annual School District Budget.  The meeting will be conducted at 7:00 PM. The Board will conduct regular business immediately following the Public Hearing.

14.E.14) Renaming Alexandria Middle School
Resolved upon the recommendation of the Superintendent, the Board approve renaming Alexandria Middle School to "Alexandria Township School" effective 2023-2024 school year.

14.E.15) Approve ACFR/Financial Audit 2022
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the annual ACFR/Financial Audit for the fiscal year ended June 30, 2022, as prepared by the firm of Suplee, Clooney & Company and acknowledges that there were no findings or recommendations.

14.E.16) Alexandria Township Education Foundation (ATEF)
Resolved upon the recommendation of the Superintendent, the Board accept the following ATEF Grant:
Doyle's Farm Field Trip - Preschool - $775

14.F. Education

14.F.1) Board Sponsored Commencement Awards
Resolved upon the recommendation of the Superintendent, the Board approves the sponsoring of the following 8th Grade Awards:
The Arthur Pfefferle Award - $50
Academic Excellence Award - $50
World Language Award - $50

14.F.2) Graduation
Resolved upon the recommendation of the Superintendent, the Board approve the 8th Grade Graduation Ceremony on June 15, 2023 at 4:00 PM.

14.F.3) Last Day of School
Resolved upon the recommendation of the Superintendent, the Board approve Friday, June 16, 2023 as the last day of school.

15. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

16. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
X_Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

17. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

18. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .