March 15, 2023 at 6:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Easton Express on March 13, 2023 to begin at 6:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom.  Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Marci Nardone
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. District Update

7.B. HIB Report

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. Approve Preliminary 2023-2024 School Budget
Resolved, upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following resolution.

WHEREAS, THE 2023/2024 preliminary budget includes sufficient funds to implement the proposed planning process as described in this district's Annual Report pursuant to N.J.S.A. 18A:7A-11 and to provide curriculum and instruction which will enable all students to achieve the Core Curriculum Content Standards;

WHEREAS:  the 2023/2024 preliminary budget is in compliance with the requirements set forth in N.J.A.C. Title 6 and 6A;

THEREFORE, BE IT RESOLVED the Alexandria Township Board of Education approves the 2023/2024 preliminary General Fund Budget and authorizes its submission to the Hunterdon County Superintendent of Schools for approval as follows:

General Fund Operating Budget: $10,618,375               
Special Revenue Fund: $163,123
Tax Levy: $9,475,209
Repayment of Debt: $728,700

Travel Allowance
BE IT FURTHER RESOLVED that the maximum travel allowance for the 2023/2024 school year shall be established at $80,000.

ROLL CALL VOTE:
Abelman___Joseph___Madlinger___ Nardone _____ Quinones___Small___Walker___  Dobak ___Prouty___

14. Approve State Aid for the 2023-2024 (FY24) School Year
RESOLVED, that upon the recommendation of the Superintendent the Holland Township Board of Education accept the FY24 State Aid in the amount of TBD

Equalization Aid: $130,751
School Choice Aid: $213,540
Transportation Aid: $193,439
Special Education Categorical Aid: $396,410
Security Aid: $42,678
Total Aid: $976,818

15. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Nardone_____Quinones____Small____Walker____Dobak____Prouty___

15.A. Finance

15.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending February 28, 2023 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending February 28, 2023  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of February 28, 2023, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

15.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
February 15, 2023 -  March 10, 2023
Check # A11095 -  A011157
Check # B00176 -  B000180
Total - $1,149,999.58

15.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
February 2, 2023 Work Session & Executive Minutes
February 16, 2023 Regular Meeting & Executive Minutes

15.C. Travel and Related Expenses
Resolved upon the recommendation of the Superintendent, the Board approve the following mileage reimbursement requests in accordance with the School District Accountability Act.  Only overnight stays are eligible for meal reimbursement.  Mileage, meals and lodging shall be in accordance with NJ Statues, Code, and NJ Department of Treasury Guidelines.  OMB Mileage Reimbursement Rate is $0.47.

15.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

15.D.1) Motion to approve Michael Haughey as Girl's Lacrosse Coach, for the 2022-2023 school year at a stipend of $2,569.

15.D.2) Motion to approve Amy Schroeder as substitute teacher for the remainder of the 2022-2023 school year, pending completion of required documents.

15.D.3) Motion to extend Family Medical Leave for Employee ID #ST001 to March 20, 2023.

15.D.4) Motion to approve Susan Mitcheltree as Substitute Teacher for the remainder of the 2022-2023 school year, pending all required documentation.

15.D.5) Motion to approve Denise Kucharski, Substitute Teacher for the remainder of the 2022-2023 school year, pending required documentation.

15.D.6) Motion to approve Sheryl Pryszlak as Substitute Nurse for the remainder of 2022-2023 school year, pending all required documentation.

15.D.7) Motion to approve Erik Fransen as Volunteer Assistant Coach for the 2023--2024 school year pending required documentation per Policy 9181:

15.E. Finance and Facilities

15.E.1) DC BUILDING SYSTEMS LLC CHANGE ORDER
Resolved upon the recommendation of the Superintendent that the Board approve the following Change Orders from DC Building:
Change Order #2 - Install one Type AEM fixture - $953.51 to be deducted from the $2,085.20 allowance.  
Change Order #E-3 - Relocate SCUV-11 feed to Panel PP2 from PA  - the contract price will be increased by $6,404.12.
Change Order # E-4 - Furnish/install sleeves for data from existing building buildings in new addition - contract will be increased by $4,666.26.

15.E.2) Alexandria Township Education Foundation (ATEF)
Resolved upon the recommendation of the Superintendent, the Board approve the ATEF Audio System Upgrade to AMS Auditorium/Multipurpose Room Grant in the amount of $15,000.

15.E.3) Alexandria Township Education Association Memorandum of Agreement
Resolved upon the recommendation of the Superintendent that the Board approve the July 1, 2023 to June 30, 2024 Memorandum of Agreement and Salary guides between the Alexandria Township Board of Education and the Alexandria Township Education Association.

15.F. Education

16. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

17. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
X_Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

18. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

19. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .