October 20, 2022 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 13, 2022 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 
Marie Zengel

3. FLAG SALUTE

4. PRESENTATIONS

4.A. 2021-2022 Student Assessments

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. HIB Report

7.B. Bus Evacuation Drill - October 7, 2022

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending September 30, 2022 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2022  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of September 30, 2022, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
September 17, 2022 - October 18, 2022, check #'s A10771-A10841 and B00150-00153- totaling $1,261,073.69.

13.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
September 7, 2022 Regular and Executive Minutes
September 29, 2022 Regular and Executive Minutes

13.C. Policy

13.C.1) Resolved upon the recommendation of the Superintendent, the Board approve the following regulation for a second reading.:
R2425   Emergency Virtual or Home Instruction

13.C.2) Motion to suspend the rules of Bylaw 0131 requiring two Board readings to adopt a Policy and adopt Policy 5512 - Harassment, Intimidation, and Bullying with one reading.

13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.D.1) Motion to approve Briana Suydam to shadow Rachel Case effective October 21, 2022.

13.D.2) Motion to accept a letter of resignation from Koryn Palumbo effective October 12, 2022.  

13.D.3) Schedule B

13.D.3)a. Motion to approve Caitlyn Semanchik as LDW Live Editor for the 2022/2023 school year.

13.D.3)b. Motion to approve Matthew Blazure as Girls Basketball Coach for the 2022-2023 season.

13.D.4) Motion to approve Jacob Allshouse as a Custodian at a prorated salary of $39,253 effective November 1, 2022.

13.E. Finance and Facilities

13.E.1) Resolved upon the recommendation of the Superintendent that the Board approve Alexandria Township School District 2022-2023 Goals:

Teaching and Learning
To develop, support and challenge diverse learners through meaningful opportunities that prepare resilient, lifelong learners

Communication, Community Relations and Outreach
To leverage aspects of the surrounding community to benefit our students

Social-Emotional Learning - Cultural Sensitivity, Health and Wellness - Resilience
To develop a culture and climate that continually offers opportunities to enhance students' emotional and social well-being so that they engage as thinkers, lifelong learners and problem solvers.

Facilities
To improve facilities and lower costs to ensure the fidelity of the district's educational programs.
 

13.E.2) Integrated Pest Management Plan
Resolved upon the recommendation of the Superintendent the Board approve Eric Carr as the Integrated Pest Management Designee and approve the 2022-2023 Integrated Pest Management Plan.

13.E.3) Best Choice New Jersey Licensed Registered Nurse Service
Resolved upon the recommendation of the Superintendent, the Board approve an agreement between Best Choice New Jersey Licensed Registered Nurse Service and Alexandria Township Board of Education for Nursing Services dated September 24, 2022 through June 30, 2023 at a rate of $69 per hour as needed.

13.E.4) Comprehensive Maintenance Plan/M1, FY23
WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities, and 

WHEREAS, the required maintenance activities as listed for the various school facilities of the Alexandria Township School District are consistent with these requirements, and

WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid,

NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township School District hereby authorizes the Business Administrator to submit the Comprehensive Maintenance Plan for the Alexandria Township School District.

13.E.5) Delaware Valley Regional High School Software Agreement
Resolved upon the recommendation of the Superintendent, the Board approve a Shared Service Software Agreement with DVRHS Board of Education in the amount of $11,559.74.

13.E.6) 2022/2023 Delaware Valley Regional H.S. Joint Transportation (Revised)
Resolved upon the recommendation of the Superintendent that the Board approve the revised 2022-2023 Joint Transportation Agreement to include Various Athletic Trips and Various Class Trips.

ALEX 1 - $  31,107
ALEX 2 -     34,896 
ALEX 3 -     35,932
ALEX 4 -     37,269
ALEX 5 -     28,395
ALEX 6 -     36,037
ALEX 7 -     36,408
ALEX 8 -     38,405
ALEX 9 -     32,759
ALEX 10 -   27,894
TOTAL    $339,102

ESY 2022
AMS/LDW ASE1 -           $ 4,616.00
AMS/LDW ASE2 -              3,844.00  
AMS/LDW ASE3 -              4,447.00
AMS/LDW ASE4 SH          7,022.00
AMS/LDW ASE5 CH        11,999.00
AMS/LDW ASE5 CS          6,785.00       
TOTAL                            $38,713.00

Special Ed Routes
ASE01   -   $34,931.00
ASE02   -     30,068.00
DASE     -    19,060.00 
ACS       -     21,084.00
TOTAL   - $105,143.00 

Various Athletic Trips
First 60 miles billed at $2.75/mile,.  Additional miles billed at $1.45.
First hour billed at $68/hour.  Additional hours billed at $34/hour.
No minimum charges assessed.

Various Class Trips
Mileage billed at $2.75/mile.
First hour billed at $68/hour.  Additional hours billed at $34/hour.
No minimum charges assessed.               

13.E.7) Clinton Township Board of Education Tuition Agreement
Resolved upon the recommendation of the Superintendent, the Board approve a Tuition Agreement for educational services with Clinton Township Board of Education for a student whose name is on file in the Business Office.  Services shall commence on November 14, 2022 through June 30, 2023 at a prorated tuition rate based on the estimated cost per pupil of $59,275.

13.F. Education

13.F.1) Preschool 2023-2024
Resolved upon the recommendation of the Superintendent, the Board approve a full day session for 2023-2024 PreK 3 & 4.   Alexandria Township residents will have first priority in enrollment.  PreK-3 will utilize a lottery system for selecting students. Students in 2022-2023 PK-3 will have first preference to enroll in 2023-2024 PreK-4.  Yearly tuition cost will be $6,250.

13.G. Nursing Servicing Plan
Resolved upon the recommendation of the Superintendent , the Board approve the 2022-2023 Nurses Service Plan

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
X_Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .