September 29, 2022 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 13, 2022 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 
Marie Zengel

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

6.A. Referendum Update

7. SUPERINTENDENT'S REPORT

7.A. HIB Report

7.B. New Jersey Quality Single Accountibility Continuum (QSAC) Performance Results

7.C. Plan for Virtual Learning

7.D. Memorandum of Agreement

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT (CONSENT AGENDA ITEMS ONLY)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending August 31, 2022 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending August 31, 2022  in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of August 31, 2022, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Ed approve the following Bill Lists:
August 16, 2022 - September 16, 2022 - check # A:10684-A:10770, 
check # B:00140-B00149 - Total - $2,262,821.83

13.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the following meeting minutes:
August 18, 2022

13.C. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.C.1) Motion to approve Michele Petrie to conduct Parent Zoom Session for Fairview Lake, $45 per hour, up to 2 hours.

13.C.2) Motion to approve Kate Murray as substitute teacher for the 2022-2023 school year.  All required paperwork has been received.

13.C.3) Motion to accept a letter of resignation from Joseph Amatelli, effective September 23, 2022.

13.C.4) Motion to extend Family Medical Leave for Employee #ST166 through January 31, 2022.

13.C.5) Motion to extend Melissa Flynn, Long Term Sub for 4th Grade Leave Replacement at rate of $284 per day, through January 31, 2023.

13.C.6) Motion to approve Emily Lewis, Grade 7 and 8 Social Studies Teacher, Step 5 MA at a salary of $65,425, with a revised start date of October 10, 2022.

13.C.7) Motion to approve Kathryn Sniscak as Substitute Teacher for the 2022-2023 school year, pending all required documents.

13.C.8) Motion to approve Joann Whitely as Substitute Teacher for 2022-2023 school year effective September 30, 2022. 

13.C.9) Motion to approve Danielle Lindsay as Substitute Teacher for the 2022-2023 school year, pending all required documents.

13.C.10) Motion to approve Erika Crowl as Substitute Teacher for 2022-2023 school year effective September 30, 2022. 

13.C.11) Motion to approve Stacey Gallagher as Substitute Teacher for 22-23 School Year effective September 30, 2022. 

13.C.12) Motion to approve Emily Canavan as mentor for Melissa Flynn.

13.C.13) Schedule B

13.C.13)a. Motion to approve the addition of a sidebar agreement for the position of  LDW Live Editor for the 2022-2023 school year at a stipend of $1,000.

13.C.13)b. Motion to approve the addition of a sidebar agreement for a Learning Labs Club to reduce the learning gap interruption of instruction during the pandemic.  The club will be held twice a week at AMS and LDW, with three advisors, at a rate of $45 per hour.

13.C.13)c. Motion to rescind Rachel Case as the Art Club Advisor the 2022-2023 school year.

13.C.13)d. Motion to approve the following Advisors for the 2022-2023 school year:
Samantha Gale - Great Books Club
Kaitlyn Semanchik - Art Club

13.C.14) Motion to approve Heidi Church as substitute nurse for the 2022-2023 school year pending all required documentation.

13.D. Policy

13.D.1) Resolved upon the recommendation of the Superintendent, the Board approve the following regulation:
R2425   Emergency Virtual or Home Instruction

13.E. Travel and Related Expenses Reimbursed
Resolved upon the recommendation of the Superintendent, the Board approve the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.47.

Nicole Spayd - 10/18-10/19/22 - NJ Science Convention - Registration $300
Nancy Evans - 10/14-10/15/22 - Annual Dyslexia Virtual Conference -  Registration $175
Kasey Semanchik - 11/21/22 - Motivating the Unmotivated - Registration $279.00
 

13.F. Finance and Facilities

13.F.1) Builders Risk Insurance
Resolved upon the recommendation of the Superintendent, the Board approve a contract with CBIZ Insurance Services, Inc., for Builders Risk Insurance in the amount of $13,300.

13.F.2) 2022/2023 Delaware Valley Regional H.S. Joint Transportation
Resolved upon the recommendation of the Superintendent that the Board approve the 2022-2023 Joint Transportation Agreement.

ALEX 1 - $  31,107
ALEX 2 -     34,896 
ALEX 3 -     35,932
ALEX 4 -     37,269
ALEX 5 -     28,395
ALEX 6 -     36,037
ALEX 7 -     36,408
ALEX 8 -     38,405
ALEX 9 -     32,759
ALEX 10 -   27,894
TOTAL    $339,102

ESY 2022
AMS/LDW ASE1 -           $ 4,616.00
AMS/LDW ASE2 -              3,844.00  
AMS/LDW ASE3 -              4,447.00
AMS/LDW ASE4 SH          7,022.00
AMS/LDW ASE5 CH        11,999.00
AMS/LDW ASE5 CS          6,785.00       
TOTAL                            $38,713.00

Special Ed Routes
ASE01   -   $34,931.00
ASE02   -     30,068.00
DASE     -    19,060.00 
ACS       -     21,084.00
TOTAL   - $105,143.00                         

13.F.3) Preferred Mechanical Change Order
Resolved upon the recommendation of the Superintendent, the Board approve Change Order M-1 from Preferred Mechanical, Inc. in the amount of $18,789.00 to provide and install new air outlets in the new ceiling grid.
 

13.F.4) Santorini Construction Change Order
Resolved upon the recommendation of the Superintendent, the Board approve the following change orders from Santorini Construction. 

* GC - 1 (34,790.54)  Credit for eliminating amphitheater and provide materials and labor to reconfigure Nurse's Room entrance - $5,109.46.

* GC - 2  $23,047.22  Labor and material to fire safe corridor to hallway walls.

* GC - 3  ($4,515.00)  Credit to eliminate fence cap and curved picket.

* GC - 4  $459.31 Provide fire retardant paint at blocking in chase wall.

13.F.5) Resolved upon the recommendation of the Superintendent, the Board approve the attached service contract with Erhlich Pest Management for monthly services effective November 1. 2022.

13.G. Education

13.G.1) Plan for Virtual Learning
Resolved upon the recommendation of the Superintendent, the Board approve the Plan for Virtual Learning. 

13.G.2) The Mentor Plan
Resolved upon the recommendation of the Superintendent, the Board approve The Mentor Plan.

13.G.3) School Self Assessment

13.G.3)a. Resolved upon the recommendation of the Superintendent the Board approve the  School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act , July 1, 2021 - June 30, 2022.

13.G.4) Fairview Lake Trip
Motion to approve the 7th Grade Fairview Lake Trip on October 6 - October 7, 2022.

13.G.5) Alexandria Township Education Foundation
Resolved upon the recommendation of the Superintendent, the Board accept the following grants from the Alexandria Township Education Foundation:

Grant #2023-1  -  Pilots Weathering the Storms of Alexandria  -  $1,000
Grant #2023-2  -  Talewise Assembly  -  $800

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .