May 5, 2022 at 7:00 PM - Work Session

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on April 28, 2022 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 
Marie Zengel

3. FLAG SALUTE

4. PRESENTATIONS

4.A. Mock Trial Recognition

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Budget Presentation

7.B. Bus Evaculation Drill

8. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

8.A. Auditing Services RFP

9. COMMITTEE REPORTS

10. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the 2022-2023 District Budget.

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___
 

13. 2022-2023 School District Budget
WHEREAS, the 2022-2023 Alexandria Township School Budget includes sufficient funds to implement the proposed planning process as described in this district's Annual Report pursuant to N.J.S.A. 18A:7A -11 and

WHEREAS sufficient funds will be available to provide curriculum and instruction which will enable all students to achieve the Core Curriculum Content Standards;

WHEREAS, the 2022-2023 school budget is in compliance with the requirements set forth in N.J.S.A. 18A and N.J.A.C. Title 6 and 6A;

WHEREAS, the budget was approved by the Hunterdon County Executive School Business Administrator;

THEREFORE, BE IT RESOLVED that the Alexandria Township Board of Education adopts the 2022-2023 final budget and authorizes its submission to the Executive County Superintendent of Schools for final approval as follows:

General Fund Operating Budget: $10,505,552
Special Revenue Fund (Grants and Entitlements): $307,164

BE IT FURTHER RESOLVED that the school budget results in the following General Fund Tax Levy: General Fund (Operating Budget): $10,812,716

Travel Allowance
BE IT FURTHER RESOLVED that the maximum travel allowance for the 2022/2023 school year shall be established at $80,000.
 

14. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___

14.A. Finance

14.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools, that the Board approve the transfers for the months ending April 30, 2022 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending April 30, 2022 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of April 30, 2022, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

14.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:

14.B. Policy

14.B.1) Motion to approve the second reading of the following policy and regulation: (approval at May 19th meeting)
P2624  Grading System
R2624  Grading System

14.B.2) Review the following policies and regulations for 1st reading approval at the May 19th meeting.
Policy/Regulation 5410 Promotion and Retention
Policy/Regulation 5440 Honoring Student Achievement

14.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:

14.D. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the following list of requests for employee travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35:

14.D.1) Kim Glucksman - Nonviolent Crisis Intervention Mental Health Renewal - 6/16/22 & 7/6/22 -  Registration - $3,499 - Mileage - $30

14.E. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

14.E.1) Tenured Staff
Resolved upon the recommendation of the Superintendent, the Board approve 2022-2023 employment contracts for the tenured employees attached hereto.

14.E.2) Non-tenured Staff
Resolved upon the recommendation of the Superintendent, the Board approve 2022-2023 employment contracts for the non-tenured employees attached hereto.

14.E.3) Confidential Employee Contracts
Resolved upon the recommendation of the Superintendent the Board approve the following Confidential Employee Contracts for 2022-2023 school year:

Patricia Aversa - Administrative Assistant for District Operations - $ 56,484
Ellen Kluber - Treasurer of School Moneys - $  8,230
Jennifer Myers - Payroll and Benefits Specialist - $ 61,341
Doreen Penge - Data Collection Specialist - $ 56,178

Non-tenured Confidential Employee Contracts
Jared Herbst - Computer Technician  -  $56,650
Douglas VanCamp - LDW Custodian - $ 51,984

14.E.4) Motion to accept the resignation of Garth Ferrante as Director of Technology effective June 30, 2022.

14.E.5) Motion to approve Jessika Beahm as Science Teacher, grade 7 & 8 at a salary of $62,025 effective September 1, 2022.

14.E.6) Summer Employment - 10 Month Secretaries
Resolved upon the recommendation of the Superintendent the Board approve up to 10 additional days of summer employment for 10 month secretaries, to be paid per diem, determined by the Superintendent.

14.E.7) Summer Reading
Motion to approve the following staff for summer reading at the professional rate of $45 per hour, up to 30 hours.

Jessika Beahm
Patti Bender
Tracey Fawcett
Samatha Gale
Danielle Hofmann
Caroline Kirk
Reagan Ost
Tracy Pawlowski
Cathleen Sousa
Michele Petrie
Jennifer Yonney
Lauren Tasy
Lisa Mroz
Nancy Evans (Coordinator): 25 hours

14.E.8) Motion to approve Deborah Evans, as Interim Supervisor of Curriculum at a rate of $75 per hour, not to exceed $15,000 through June 30, 2022.

14.F. Finance and Facilities

14.F.1) Auditing Services
Motion to approve the following resolution to award a contract for Auditing Services:

Whereas, the Alexandria Township Board of Education (Board) received proposals for Auditing Services for Alexandria Township School District.

Whereas, each vendor supplied a price for Auditing Services.

Whereas, Suplee, Clooney & Company submitted a bid in the amount of $20,900; and

Whereas, the bid submitted by Suplee, Clooney & Company complied with the Board's technical and management specifications in all material respects; therefore, be it

Resolved, that the Board will award the contract for Auditing Services to the most responsible and responsive bidder; and be it further

Resolved, that the contract for Auditing Services is hereby awarded to Suplee, Clooney & Company in the amount of $20,900.

14.F.2) Horizon Healthcare Dental/Public Employer Trust
Resolved upon the recommendation of the Superintendent the Board approves renewal of Horizon Healthcare Dental/Public Employer Trust for employee benefits for the 2022/2023 school year.

14.F.3) REAP Grant
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve application for: Federal Grant: Small, Rural School Achievement Program  (REAP) for the 2022-2023 school year.

14.F.4) American Rescue Plan Consolidated Formula Grant (ARP ESSER)
Resolved upon the recommendation of the Superintendent, the Board approve an application for ARP ESSR  for the fiscal year 2022.

14.G. Education

15. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

16. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
X_Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

17. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

18. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .