March 16, 2022 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 13, 2022 and revised in the Hunterdon Democrat on March 10, 2022 to begin at 7:00 PM to be held at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 
Marie Zengel

3. FLAG SALUTE

4. CORRESPONDENCE

5. BOARD PRESIDENT'S REPORT

6. SUPERINTENDENT'S REPORT

6.A. Bullying / Suspensions

7. SCHOOL BUSINESS ADMIN/BOARD SECRETARY REPORT

8. COMMITTEE REPORTS

9. OLD BUSINESS

10. NEW BUSINESS

11. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

12. Approve Preliminary 2022-2023 School Budget
Resolved, upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following resolution.

WHEREAS, THE 2022/2023 preliminary budget includes sufficient funds to implement the proposed planning process as described in this district's Annual Report pursuant to N.J.S.A. 18A:7A-11 and to provide curriculum and instruction which will enable all students to achieve the Core Curriculum Content Standards;

WHEREAS:  the 2022/2023 preliminary budget is in compliance with the requirements set forth in N.J.A.C. Title 6 and 6A;

THEREFORE, BE IT RESOLVED the Alexandria Township Board of Education approves the 2022/2023 preliminary General Fund Budget in the amount of $10,504,810 and authorizes its submission to the Hunterdon County Superintendent of Schools for approval as follows:

Appropriations
General Fund Total :    $10,504,810           Tax Levy :  $9,289,421
Special Revenue Fund :   $307,164

Total Budget:  $10,817,974

Travel Allowance
BE IT FURTHER RESOLVED that the maximum travel allowance for the 2022/2023 school year shall be established at $80,000.

ROLL CALL VOTE:
Abelman___Joseph___Madlinger___Quinones___Small___Walker___  Zengel_____Dobak ___Prouty__

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Quinones____Small____Walker____Zengel_____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the months ending February 28, 2022 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending February 28, 2022 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of February 28, 2022, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:

13.B. Policy
Motion to approve the first reading of the following policies and regulation:
P2560.01 Therapy Dog
P2624      Grading System
R2624      Grading System

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
February 2, 2022 Meeting Minutes
February 2, 2022 Executive Minutes
February 16, 2022 Meeting MInutes
February 16, 2022 Executive Minutes

13.D. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the following list of requests for employee travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35:

13.D.1) Christina Suydam to attend NJ School Nurses Conference - March 19, 2022, registration $99.00

13.D.2) Gretchen Savacool to attend IXL Live on March 29, 2022 - registration $75.00, travel/tolls - $28.00

13.D.3) Kim Breidt to attend Basic Life Support for Health Care Providers Workshop on March 16, 2022 -registration $75.00

13.E. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.E.1) Motion to approve Stefanie Grossmann as Choreographer for the 2022 Spring Performance at a stipend of $1,059.

13.E.2) Motion to approve Michele Petrie as the Girls Lacrosse Coach for the 2022 spring season at a stipend of $2,569.

13.E.3) Motion to approve Amy Murray to work an additional 5 hours per week, at her hourly rate, effective March 4, 2022.

13.E.4) Motion to approve Tara Werner to continue as full time paraprofessional from April 1, 2022 to June 30, 2022 at a salary of $26,780 prorated.

13.E.5) Motion to approve Kathy Griffith as Interim Principal at Lester D. Wilson effective April 1, 2022 - June 30, 2022 at a rate $600 per day pending all required documentation.

13.E.6) Motion to approve Jeremy Stewart as Baseball Coach for the 2022 spring season at a stipend of $2,796.

13.E.7) Motion to accept the resignation of Employee  #ST252 effective March 11, 2022.

13.E.8) Motion to approve Deborah Evans, Evans Educational Consulting LLC as Curriculum Consultant at a rate of $75 per hour, not to exceed $15,000, effective April 4 to June 30, 2022.

13.E.9) Motion to approve Resa Perrotti as substitute teacher for the remainder of the 2021-2022 school year effective March 17, 2022.

13.F. Stronge Evaluation Rubrics 21-22
Resolved upon the recommendation of the Superintendent the Board adopt the Stronge Teacher and Principal Evaluation Rubrics along with the Highly Effective Teacher Rubics for the 2021-2022 school year.

13.G. Finance and Facilities

13.G.1) Preschool Tuition
Motion to approve Tuition Contract Agreements for the 2022-23 school year for (21) twenty one preschool students whose names are on file in the business office, at a tuition rate of $6,250 per year.

13.G.2) Delaware Valley Regional High School Trash Services
Resolved upon the recommendation of the Superintendent that the Board approve the attached Trash Pick up Schedule effective July 1, 2021  - June 30, 2024 at a cumulative total of $15,582.24 to be paid monthly to Delaware Valley Regional High School.

13.G.3) Approve ACFR/Financial Audit 2021
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the annual ACFR/Financial Audit for the fiscal year ended June 30, 2021, as prepared by the firm of Canone & Company, P.A. and acknowledges that there were two recommendations.

13.G.4) Sycamore International
Resolved upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve Sycamore International to recycle outdated electronics at a reimbursement of $9,194.30.

13.G.5) Accept State Aid 2022-2023 (FY23)
Resolved upon the recommendation of the Superintendent, the Board accepts the 2022-23 State Aid in the amount of $1,065,389 minus $21,988 adjustment due to an Assessment for Dept Service on SDA Funding adjusting the total amount to $1,043,401.
Equalization Aid:  $221,934
School Choice Aid:  $210,928
Special Education Aid:   $396,410
Transportation Aid: $193,439
Security Aid:  $42,678
Adjustment Aid: $ 0

Assessment fo Debt Service:  $(21,988)

Total State Aid:  $1,043,401

13.G.6) Public Hearing Meeting Date
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Education approves May 5, 2022, to conduct the Public Hearing of the 2022-23 Annual School District Budget.  The meeting will be conducted at 7:00 PM.  The Board will conduct regular business immediately following the Public Hearing.

13.H. Education

13.H.1) 2022-2023 District Calendar
Resolved upon the recommendation of the Superintendent the Board approve the 2022-2023 District calendar.

13.H.2) Curriculum
Resolved upon the recommendation of the Superintendent the Board approve the existing curriculum as follows:
21st Century Life and Careers
Comprehensive Physical Education and Health
Enrichment
Guidance
Media
Science
Social Studies
Technology 
Visual and Performing Arts
World Language
Mathematics
Language Arts Literacy
 

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
X_Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .