January 6, 2022 at 7:00 PM - Reorganization Meeting

1. CALL TO ORDER

2. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon County Democrat on December 2, 2021 to begin at 7:00 PM in the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

3. FLAG SALUTE

4. ELECTION RESULTS

4.A. The November 2, 2021 election results are as follows:

Three (3)-Year Term
Caterina Dobak
Mike Small
Doug Walker
 

5. ADMINISTRATION OF OATH

5.A. Board Secretary administers required oath to elected Board Members:
Caterina Dobak
Mike Small
Doug Walker
 

5.B. Code of Ethics Presentation
 

6. ROLL CALL
April Abelman  _____
Caterina Dobak _____
Eric Joseph _____
Marybeth Madlinger _____
William Prouty _____
Wanda Quinones _____
Michael Small _____
Doug Walker _____
 

7. NOMINATIONS FOR PRESIDENT

7.A. Board Secretary to call for nomination for Board President:

There being no further nominations for Board President, the nominations were closed on a motion by _________, and seconded by __________.

Open Roll Call Vote: N.J.S.A. 1-:4-14 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes.

Roll Call Vote:
Abelman ____ Dobak ____ Joseph ____ Madlinger ____  Prouty ____ Quiinones ____ Small ____ Walker  ____

Newly elected President assumes the Chair.
 

8. NOMINATIONS FOR VICE PRESIDENT

8.A. Board President to call for nomination for Vice President:

There being no further nominations for Vice President, the nominations were closed on a motion by _________, and seconded by __________.

Open Roll Call Vote: N.J.S.A. 1-:4-14 requires that the public be able to ascertain how each Board Member votes and the minutes of the meeting must reflect said votes.

Abelman ____ Dobak ____ Joseph ____ Madlinger ____  Prouty ____ Quiinones ____ Small ____ Walker  ____
 

9. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY

9.A. Acknowledgement of receipt of the Code of Ethics such that pursuant to NS.S.A. 12-21 et seq., the Board of Education shall discuss the Board Member Code of Ethics annually at a regularly scheduled public meeting. Each Board member shall sign documentation that he/she has received a copy of it and has read and understood it.
 

10. REORGANIZATION ACTION ITEMS

10.A. Motion made by _________, seconded by __________, to approve the following reorganization action items:
 

10.A.1) Board Meeting Calendar
To approve the following place and dates for 2022 Board of Education Meetings:
Work Sessions
February 3, 2022
March 3, 2022
April 7, 2022
May 5, 2022
June 2, 2022
September 8, 2022
October 6, 2022
November 3, 2022
December 1, 2022

Regular Meetings
January 20, 2022
February 17, 2022
March 17, 2022
April 21, 2022
May 19, 2022
June 16, 2022
July 21, 2022
August 18, 2022
September 29, 2022
October 20, 2022
November 17, 2022
December 15, 2022

Meetings shall commence at 7:00 PM in the Alexandria Middle School Library/Media Center located at 557 County Road 513, Pittstown, New Jersey.
 

10.A.2) Existing Policies and Regulations
To approve the existing policies, by-laws, and administrative regulations of the Alexandria Township Board of Education, and that the adopted policies, bylaws, and administrative regulations contained therein will continue to bind the Board of Education for the school year, subject to any modifications imposed by State statute.
 

10.A.3) Signatures and Depositories
To authorize the following signatures on the 2022 accounts maintained by the Board of Education:

General Account - Investors Savings Bank (2 signatures required)
Business Administrator, Board President and Treasurer of School Monies

Payroll Account - Investors Savings Bank (1 signature required)
Business Administrator and Treasurer

Cafeteria Account - Investors Savings Bank (2 signatures required)
Superintendent of Schools and Business Administrator

Student Activities Accounts - Investors Savings Bank (2 signatures required)
Superintendent of Schools, Business Administrator, and Principal

Unemployment Trust (SUI) Account - Investors Savings Bank (1 signature required)
Board President and Business Administrator

Capital Reserve Account - Investors Savings Bank (1 signature required)
Business Administrator and Treasurer of School Monies
 

10.A.4) Administrative and Staff Appointments
Affirmative Action Officer/Chief Equity Officer/Title IX Coordinator:  Jack Trent
Air Quality Designees:  Drew Vanderzee / Douglas Van Camp
Anti Bullying Coordinator:  Jennifer Bills
Anti Bullying Specialists:  Marybeth McIsaac / Kimberly Glucksman
Asbestos Program Manager:  Drew Vanderzee
Attendance Office:  Kevin McPeek
Board Secretary:  Jack Trent
Business Administrator:  Jack Trent
Custodian of Records:  Jack Trent
District Section 504 Officer:  Jennifer Bills
Integrated Pest Management Designee:  Drew Vanderzee
Public Agency Compliance Officer:  Jack Trent
Purchasing Agent:  Jack Trent
School Safety Specialists:  Kevin McPeek, Garth Ferrante
Treasurer of School Monies:  Ellen Kluber
 

10.A.5) Depository of Record
BE IT RESOLVED that Investors Savings Bank be designated as the depository of record for the Alexandria Township School District Board of Education accounts;

BE IT FURTHER RESOLVED that investments can be secured in any other bank holding a current certificate of eligibility from the State of New Jersey Banking Association.
 

10.A.6) Line Transfers
Motion to authorize the Superintendent in conjunction with the Business Administrator to approve line item transfers as necessary between board meetings and such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, pursuant to N.J.S.A. 18A:22-8.1.
 

10.A.7) Bill Payment
Motion to authorize the Business Administrator to approve the payment of bills between board meetings pursuant to N.J.S.A. 18A:19-4.1.  Such warrants shall be presented to the board at the next regular business meeting for ratification.
 

10.A.8) Contractual Service Appointments
Accounting Software System:  CDK Systems
Architect:  The Speizle Group
AHERA Consultant:  RK Environmental, Inc.
Attorney:  DiFrancesco, Bateman, Kuunzman, Davis, Lehrer & Flaum, P.C.
Auditor:  Nicholas Cannone, P.C.
Bond Council:  Wilentz, Goldman, and Spitzer Corporation
Demographer:  Ross Haber and Associates, LLC
Financial Advisors:  Phoenix Advisors, LLC
Health Insurance Agent:  Brown and Brown Benefit Advisors, Inc.
IMP Consultant:  Viking Pest Control
Payroll Services:  R&L Payroll Services, Inc.
Physician:  Hunterdon Family Medicine at Delaware Valley
Right to Know Compliance:  RK Environmental, Inc.
Risk Management Consultants:  CBIZ, Inc.
Security Monitoring Services:  Sonitrol Security Systems
Waste Water Treatment Plant Operator:  Kenneth F. Yudichak
Waste Water Testing:  Eurofins QC, Inc.
Well Water Testing:  Agra Environmental & Laboratory Services
Well Water Compliance Operator:  McGowan, LLC
 

10.A.9) District Purchasing Agent
WHEREAS, Title 18A:18A-10 provides that, a board of education without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore, by resolution may purchase any goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State  by the Division of Purchase and Property, and;

WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and;

WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year.

NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township Board of Education does hereby authorize Jack Trent, the district purchasing agent to make purchases of goods and services entered into on behalf of the State of New Jersey, Division of Purchase and Property utilizing its approved state contract vendor list.
 

10.A.10) State Contract Purchasing
WHEREAS, Title 18A:18A-10 provides that a board of education, without advertising for bids, or after having rejected all bids obtained pursuant to advertising therefore by resolution, may purchase and goods or services pursuant to a contract or contracts for such goods or services entered into on behalf of the State by the Division of Purchase and Property, and

WHEREAS, the Alexandria Township School District has the need, on a timely basis, to procure goods and services utilizing state contracts, and;

WHEREAS, the Alexandria Township School District desires to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school district throughout the school year.
 

10.A.11) Investment Authorization
To authorize the School Business Adminstrator to invest funds not immediately needed in any authorized bank in the State of New Jersey, pursuant to 17:12B-241 and as per Board Policy 6700
 

10.A.12) Bid/Quote Threshold
WHEREAS 18A:18A-2 provides that a board of education shall assign the authority responsibility and accountability for the purchasing activity of the board of education to a person who shall have the power to prepare advertisements, to advertise for and receive bids and to award contracts as permitted by this chapter and;

WHEREAS 18A:18a-3 provides that contracts, awarded by the purchasing agent that do not exceed in the aggregate in a contract year the bid threshold may be awarded by the purchasing agent without advertising for bids when so authorized by board resolution, and;

WHEREAS, 18A:18A-3 also authorizes a board of education to establish a bid threshold of $32,000 if they employ a qualified purchasing agent as determined by the Department of Community Affairs, and;

WHEREAS 18A:18A37, c. provides that all contracts that are in the aggregate less than 15% ($4,800) of the bid threshold may be awarded by the purchasing agent without soliciting competitive quotations if so authorized by board resolution.

NOW THEREFORE BE IT RESOLVED, that the Alexandria Township School District Board of Education pursuant to the statutes cited above hereby appoints Jack Trent, School Business Administrator/Board Secretary as its duly authorized purchasing agent, and is duly assigned the authority and responsibility for the purchasing activity of the Alexandria Township School District, and;

BE IT FURTHER RESOLVED, that Jack Trent is hereby authorized to award contracts on behalf of the Alexandria Township School District Board of Education that are in the aggregate less than 15% ($4,800) of the bid threshold without soliciting competitive quotations, and;

BE IT FURTHER RESOLVED, that Jack Trent is hereby authorized to seek competitive quotations, when applicable and practicable and award such contracts when they in the aggregate exceed 15% of the bid threshold but less than the established bid threshold, and;

BE IT FURTHER RESOLVED, that Jack Trent is hereby authorized as a qualified purchasing agent as determined by the Department of Community Affairs and holds a certificate attesting to same which authorizes him to issue contracts up to $32,000 without soliciting competitive bids.

10.A.13) Official Newspaper
To approve the following as the District's official newspapers:
Hunterdon County Democrat
The Express Times
The Star Ledger
 

11. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.
 

12. BOARD MEMBER VACANCY INTERVIEWS
Thomas Hudanish
Lisa Nettleship
Karena Paleologo
Marie Zengel
Sheryl Zucker

13. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

X_Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

14. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.
 

15. BOARD MEMBER VACANCY
Motion made by __________ and seconded by __________ to approve __________ to fill the one year board member vacancy from January 7, 2022 to December 31, 2022.

16. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .