November 18, 2021 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on April 22, 2021 to begin at 7:00 PM at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions

7.B. Bus Evacuation Drill - 10/21/21

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Patkochis____Quinones____Small____Walker____Dobak____Prouty___

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the months ending October 31, 2021 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending October 31, 2021 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of October 31, 2021, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:
October 20th - November 15, 2021 - Check #10000-10056 - Total - $863,722.57
November 16, 2021 - Check #10057-10059 - Total - $890.35

13.B. Policy

13.B.1) Resolved upon the recommendation of the Superintendent the Board approve the first reading of the following policies/regulations:
P1648.14 Safety Plan for Healthcare Settings in School Buildings
P5751       Sexual Harassment of Students
R5751       Sexual Harassment of Students
 

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
October 28, 2021 - Meeting Minutes
October 28, 2021 - Executive Minutes

13.D. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the following list of requests for employee travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35:

Reagan Ost - NJ Association Jazz Educators Conv. - 11/12/21, Registration-$75.00 

Amy Murray - School Based Speech Language Pathologists Conf. - 11/30/21, Registration-$289.00

13.E. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.E.1) Student Services/LDW Administrative Assistant
Motion to approve Andrea Damboise as Student Services/LDW Administrative Assistant at a salary of $34,098, retroactive to September 1, 2021, for the 2021-2022 school year.

13.E.2) Leave Replacement
Motion to approve Nadine Boetsch as Kindergarten Teacher Leave Replacement - 1BA at a prorated salary of $56,995 effective November 11, 2021 through December 22, 2021.

13.E.3) Assistant Volunteer Basketball Coach
Motion to approve Amy Simpson as Basketball Assistant Coach for the 2021-2022 school year pending required documentation per Policy 9181.

13.E.4) Substitute Teacher

13.E.4)a. Motion to approve Jennifer Lewaine as substitute teacher for the 2021-2022 school year pending criminal history background check.

13.E.5) Motion to increase the Substitute Teacher rate to $140 per day effective November 19, 2021.

13.E.6) Family Medical Leave
Motion to approve Staff Member ID #ST153 for FMLA effective November 16 through November 30, 2021.  

13.E.7) Custodian

13.E.7)a. Motion to increase the Substitute Custodian rate to $18 per hour effective November 19, 2021.

13.E.7)b. Motion to approve Robert Trebitchick as substitute custodian for the 2021-2022 school year at a rate of $15 per hour,  pending criminal history background check.

13.F. 2022 REORGANIZATION MEETING
Motion to establish the Annual Reorganization Meeting for Thursday, January 6, 2022 at 7:00 pm.

13.G. Finance and Facilities

13.G.1) Integrated Pest Management Plan
Resolved upon the recommendation of the Superintendent the Board approve Drew Vanderzee as the Integrated Pest Management Designee and approve the 2021-2022 Integrated Pest Management Plan.

13.G.2)  Silica Exposure Control Plan
Resolved upon the recommendation of the Superintendent the Board approve the Silica Exposure Control Plan.

13.G.3) Comprehensive Maintenance Plan/M1, FY22
WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities, and 

WHEREAS, the required maintenance activities as listed for the various school facilities of the Alexandria Township School District are consistent with these requirements, and

WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid,

NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township School District hereby authorizes the Business Adminstrator to submit the Comprehensive Maintenance Plan for the Alexandria Township School District.

13.H. Education

13.H.1) Report on HIB District Assessment
RESOLVED, upon the recommendation of the Superintendent, the Board approve the 2019-2020 Report on School Self Assessment for Determining Grades under the Anti Bullying Bill of Rights Act.

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

   Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
X_Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .