June 10, 2021 at 7:00 PM - Work Session Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on April 22, 2021 to begin at 7:00 PM at the Alexandria Middle School Media Center, 557 County Road 513, Pittstown, NJ   OR  via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions

7.B. July Meeting Date

7.C. LEA Plan for Safe Return to In Person Instruction

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Patkochis____Quinones____Small____Walker____Dobak____Prouty___
 

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the months ending May as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending May in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of May, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:

13.B. Policy

13.B.1) Review the following policies:
P5112 Kindergarten Entrance
P5514 Student Use of Vehicles

13.B.2) Motion to approve the second reading of the following policy:
P9181 Volunteer Athletic Coaches

13.B.3) Motion to waive the second reading, and approve the following policies on the first reading::
P3421.13 Post Natal Accommodations Support Staff
P4421.13 Post Natal Accommodations Teaching Staff

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
May 20, 2021 Regular Meeting
May 20, 2021 Executive Meeting

13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.D.1) Evans Educational Consultant
Motion to extend Debbe J. Evans, as Education Consultant through December 2021 at a rate of $75 per hour/$600 per day, not to exceed $25,000.

13.D.2) Approve Paraprofessional
Motion to approve Nadine Boetsch full time Para Professional at a rate of $26,780 effective September 1, 2021 through June 30, 2022.

13.D.3) Substitute List 2021-2022
Motion to approve the attached Substitute List for the 2021-2022 school year.

13.D.4) Center for Collaborative Classroom Virtual Summer Instititute
Motion to approve the revised staff list to attend the Center for Collaborative Classroom Virtual Annual Summer Institute, June 22, 23, 24, 2021.   Maximum of 3 hours per day, at the contractual rate of $35 per hour.
Accumanno, Ursula
Beahm, Jessika
Bender, Patti
Blew, Jessica
Canavan, Emily
Drake, Tanya
Evans, Debbe *
Evans, Nancy
Fawcett, Tracey
Ferrante, Garth *
Gaffney, Sharon
Gossett, Lisa
Kelly, Erin
Killeen, Sara
Kirk, Caroline
McPeek, Kevin *
Mitchell, Terri
Mroz, Lisa
Olcott, Joe
Pawlowski, Tracy
Ripp, Ashley
Sciarello, Sara
Tasy, Lauren
Winters, Erin
Yonney, Jennifer
    
*22 Teachers for Payment

13.D.5) Summer Curriculum and Instruction Projects
Motion to approve the following Summer Curriculum:

13.D.6) Schedule B - Activity
Motion to approve the following Schedule B appointments for the 2021-22 school year:
 

13.D.7) New Teacher Orientation
TBD

13.D.8) Summer Reading
Motion to approve the following staff for summer reading at the professional rate of $45 per hour:
Jessika Beahm, 16 hrs.
Jen Yonney, 16 hrs.
Tracey Fawcett, 16 hrs.
Sara Killeen, 16 hrs.
Caroline Kirk, 32 hrs.
Sam Gale, 32 hrs.
Tanya Drake, 32 hrs.
Lauren Tasy, 32 hrs.
Ursula Accumanno, 32 hrs.
Patti Bender , 32 hrs.
Ashley Ripp, 32 hrs.
Peter Martin, 32 hrs.
Sara Schiarello, 32 hrs.
Michele Petrie, 48 hrs.
Julianne Romanella, 48 hrs.
Nancy Evans-Coordinator, 20 hrs.

13.D.9) Occupational Therapist Intern
RESOLVED upon the recommendation of the Superintendent the Board approve Rose Lowry, from Raritan Valley Community College, as an intern with Teresa Gover to complete her Field Work Level 1 Assignment, effective September 22, 2021.

13.E. Finance and Facilities

13.E.1) Approval Signatures
RESOLVED upon the recommendation of the Superintendent the Board approve Kevin McPeek, Administrative Principal, as the designee to approve purchase orders and vouchers until a School Business Administrator is appointed.

13.E.2) Approve Interim Business Administrator Services
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves Ronald Bolandi as Interim Business Administrator for the purpose of processing and payment of Tremco contract, in a timely manner, should the Board need his services after 6/30/2021.

13.E.3) Private School Tuition Contract
RESOLVED upon the recommendation of the Superintendent the Board approve a 2021/2022 tuition contract with Somerset Hills Learning Institute in the amount of $119,670.80 for one student whose name is on file in the Business Office.

13.E.4) Upon the recommendation of the Superintendent the Board approves a Private Tuition Contract with CPC Behavior Healthcare, Inc. for Extended School Year Services in the amount of $10,534.00 for July and August 2021, students name is on file in the Business Office.

13.E.5) Out of District Tuition Contract
RESOLVED upon the recommendation of the Superintendent the Board approve a tuition contract with Holland Township School District for the 2021-2022 school year in the amount of $46,108.80.  The students name is on file in the Business Office.

13.E.6) New Jersey Insurance Group Safety Grant
RESOLVED upon the recommendation of the Superintendent the Board accept the NJSIG 2021 Safety Grant Application in the amount of $5,300 to be applied to Technical & Professional Services.

13.E.7) NJSIG Refund of Member Contributions
RESOLVED upon the recommendation of the Superintendent the Board accept a refund of $1,797.66 from member contributions due to COVID-19:
2019/20 Workers' Compensation Partial Refund -   $1,749.31
2019/20 Auto Liability Partial Refund -  $48.35

13.E.8) Transfer of Current Year Surplus to Capital Reserve

13.E.8)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer $500,000 with all applicable laws and regulations.

13.E.9) Transfer of Current Year Surplus to Maintenance Reserve

13.E.9)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations.

13.E.10) Transfer of Current Year Surplus to Emergency Reserve

13.E.10)a. WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permits a Board of Education to establish and/or deposit into certain reserve accounts at year end, and,

WHEREAS, the aforementioned statutes authorize procedures, under the authority of Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Emergency Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $250,000 may be available for such purpose to transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer $250,000 with all applicable laws and regulations.

13.E.11) Boiler Services
RESOLVED upon the recommendation of the Superintendent the Board approves Mechanical Preservation Associates for Boiler Professional Services for the school year 2021-2022.

13.E.12) Educational Consortium for Telecommunications Savings (ECTS)
RESOLVED upon the recommendation of the Superintendent the Board award a contract to ECTS to provide consulting services for the funding year 2021-2022, this includes an application for discounts under the Emergency Connect Fund.  ECTS will seek 100% reimbursement savings on Internet services and/or connection equipment.  

13.E.13) School Security Grant
RESOLVED upon the recommendation of the Superintendent that the Board accept the FY20 School Security Grant in the amount of $24,606.

13.E.14) Approve Application for 2020-2021 (FY21) Extraordinary Aid
RESOLVED upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the FY21 application for Extraordinary Aid.

13.E.15) Spiezle Architectural Group Baseball Field Proposal
RESOLVED upon the recommendation of the Superintendent the Board approve a proposal from Spiezle Architectural Group, Inc. in the amount of $28,500 for Professional Services associated with the reconstruction of the Baseball Field at Alexandria Middle School.

13.F. Education

13.F.1)  Toilet Room Facilities for Early Intervention, Pre-Kindergarten and Kindergarten Classrooms - 2021-2022 School Year 
RESOLVED upon the recommendation of the Superintendent the Board approve the submission of an application alternate method of compliance, in accordance with N.J.A.C. 6A:26-6.2(h), 4ii, regarding toilet room access for Early Intervention, Pre-Kindergarten, and Kindergarten Classrooms for the 2021-2022 school year.

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
_X Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .