May 6, 2021 at 7:00 PM - Work Session Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on April 22, 2021 to begin at 7:00 PM via Zoom Link:  https://alexandriaschools.zoom.us/my/kevinmcpeek
or dial in by phone:  1-929-205-6099  Meeting ID # 851 804 0845

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions (see details attached)

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Joseph____Madlinger____Patkochis____Quinones____Small____Walker____Dobak____Prouty___
 

13.A. Finance

13.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the months ending April as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending April in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of April, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

13.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:

13.B. Policy

13.B.1) Resolved upon the recommendation of the Superintendent the Board approve the first reading of the following policy:
P9181  Volunteer Athletic Coaches

13.C. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
April 29, 2021

13.D. Personnel
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

13.D.1) Family Medical Leave Act (FMLA)
Motion to approve staff member ID# ST148 for FMLA effective August 30, 2021 to March 31, 2022.

13.D.2) Tenured Staff
Resolved upon the recommendation of the Superintendent the Board approve 2021-2022 employment contracts for the tenured employees attached hereto.

13.D.3) Non-tenured Staff
Resolved upon the recommendation of the Superintendent, the Board approve 2021-2022 employment contracts for the non-tenured employees attached hereto.

13.D.4) Confidential Employee Contracts
Resolved upon the recommendation of the Superintendent the Board approve the following Confidential Employee Contracts for 2021-2022 school year:
Patricia Aversa - Administrative Assistant for District Operations - $ 54,838
Jennifer Bills - Supervisor of Student Services/Social Worker - $129,729
Garth Ferrante - Director of Technology/Technician - $104,958
Sandra Kacedon - Elementary School Principal - $127,976
Ellen Kluber - Treasurer of School Moneys - $ 7,990
Jennifer Myers - Payroll and Benefits Specialist - $ 59,554
Doreen Penge - Data Collection Specialist - $ 54,542

Non-tenured Confidential Employee Contracts
William Rocchetti - AMS Head Custodian - $ 61,695
Douglas VanCamp - LDW Head Custodian - $ 51,470
 

13.D.5) Center for Collaborative Classroom Virtual Summer Instititute
Motion to approve the following staff to attend the Center for Collaborative Classroom Virtual Annual Summer Institute, June 22, 23, 24, 2021.   Maximum of 3 hours per day, at the contractual rate of $35 per hour.
Debbe Evans *
Garth Ferrante *
Sandy Kacedon *
Ashley Ripp
Ursula Accumanno
Jessika Beahm
Patti Bender
Tracey Fawcett
Michele Petri
Terri Mitchell
Krista Hammerstone
Tracy Pawlowski
Joe Olcott
Caroline Kirk
Sara Sciarello
Tanya Drake
Erin Kelly
Emily Schrack
Lisa Mroz
Sara Killeen
Lisa Gossett
Cathy Sousa
Nancy Evans
*23 participants (20 teachers for payment)

13.D.6) Summer Employment - 10 Month Secretaries
Resolved upon the recommendation of the Superintendent the Board approve up to 10 additional days of summer employment for 10 month secretaries, to be paid per diem, determined by the Superintendent.

13.E. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the following requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35.

Christina Salerno - The Educator Virtual Workshop - June 28 to June 30, 2021, Registration - $85.00.
Corinne Marsan - The Educator Virtual Workshop - June 28 to June 30, 2021, Registration - $85.00.
Garth Ferrante - School Safety Specialist Training - August 9 to August 12, 2021, Registration $0,  Transportation Reimb. $115.92.

13.F. Finance and Facilities

13.F.1) Preschool Tuition

13.F.1)a. Motion to approve _____ Tuition Contract Agreement for the 2021-22 school year for a preschool student whose name is on file in the Business Office, at a tuition rate of $6,250 per year.  Monthly tuition may be reduced with Board approval due to pandemic.

13.F.2) Regular Tuition Rate
Resolved upon the recommendation of the Superintendent the Board approve the following regular tuition rate for the 2021-2022 school year:
Preschool       - $ 6,250
Kindergarten  - $11,000
Grades 1-5    -  $13,000
Grades 6-8    -  $14,000

13.F.3) Horizon Healthcare Dental/Public Employer Trust
Resolved upon the recommendation of the Superintendent the Board approves renewal of Horizon Healthcare Dental/Public Employer Trust for employee benefits for the 2021/2022 school year.

13.F.4) Food Services
Resolved upon the recommendation of the Superintendent, the Board approve the following contract dated March 1, 2021, with Maschio's Food Service Inc., to provide food service for the 21-22 school year.  The Management/Administrative Fee for the 21-22 school year shall be $8,273.75 payable in 10 monthly installments of $828.38 commencing September 1, 2021 and ending June 30, 2022.

13.F.5) Approve CHALK Proposal
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the proposal from CHALK to provide curriculum services to the district at an annual cost of $7,000. The attached 3 year contract, and proposal, begins June 1, 2021 and ends 5/31/2024 for a total cost of $21,000.

13.G. Education

14. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

15. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
_X Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

16. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

17. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .