March 18, 2021 at 7:00 PM - Work Session Meeting
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1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Star Ledger on January 12, 2021 to begin at 7:00 PM via Zoom Link: https://alexandriaschools.zoom.us/my/kevinmcpeek or dial in by phone: 1-929-205-6099 Meeting ID # 851 804 0845 |
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2. ROLL CALL
April Abelman Caterina Dobak Eric Joseph Marybeth Madlinger Bradley Patkochis William R. Prouty Wanda Quinones Michael Small Doug Walker |
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3. FLAG SALUTE
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4. PRESENTATIONS
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5. CORRESPONDENCE
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6. BOARD PRESIDENT'S REPORT
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7. SUPERINTENDENT'S REPORT
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7.A. Bullying / Suspensions
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7.B. 2021 - 2022 District Calendar
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8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT
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8.A. April BOE Meeting Dates:
April 22, 2021 - Work Session April 29, 2021 - Budget Public Hearing / Regular Board Meeting |
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8.B. 2021-2022 (FY22) Budget
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9. COMMITTEE REPORTS
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10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 5 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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11. OLD BUSINESS
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12. NEW BUSINESS
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13. APPROVAL OF PRELIMINARY 2021/2022 BUDGET
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13.A. 2021-2022 School Budget
Resolved, upon the recommendation of the Superintendent the the Alexandria Township Board of Education approves the following resolution. WHEREAS, THE 2021/2022 preliminary budget includes sufficient funds to implement the proposed planning process as described in this district's Annual Report pursuant to N.J.S.A. 18A:7A-11 and to provide curriculum and instruction which will enable all students to achieve the Core Curriculum Content Standards; WHEREAS: the 2021/2022 preliminary budget is in compliance with the requirements set forth in N.J.A.C. Title 6 and 6A; THEREFORE, BE IT RESOLVED the Alexandria Township Board of Education approves the 2021/2022 preliminary General Fund Budget in the amount of $10,948,239 and authorizes its submission to the Hunterdon County Superintendent of Schools for approval as follows: Appropriations General Fund Total : $10,948,239 Tax Levy: $9,107,275 Special Revenue Fund: $169,705 Total Budget: $ 11,117,944 The following Maintenance Reserve Outlay Expenditures, as outlined in the 2021-2022 Budget, to be undertaken for the health and safety of the students, funded by Maintenance Reserve Accounts: Projects using Maintenance Reserve Account: AMS - FACULTY BATHROOMS / OFFICE UPDATES : $ 70,000 AMS MEDIA CENTER: $ 50,000 AMS FIELD WORK: $150,000 TOTAL MAINTENANCE RESERVE: $ 270,000 Travel Allowance BE IT FURTHER RESOLVED that the maximum travel allowance for the 2021/2022 school year shall be established at $80,000. ROLL CALL VOTE: Abelman___Joseph___Madlinger___Patkochis___Quinones___Small___Walker___ Dobak ___Prouty__ |
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14. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows: ROLL CALL VOTE: Abelman___Joseph___Madlinger___Patkochis___Quinones___Small___Walker___Dobak __Prouty__ |
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14.A. Finance
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14.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending January 31, 2021 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2. to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending January 31, 2021 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of January 31, 2021 and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year. |
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14.A.2) Bill List
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List: Dated February 12, 2021 - March 25, 2021, check #9422 -9477, totaling $3,312,296.12 |
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14.B. Approval of Minutes
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes: February 18, 2021 Meeting Minutes February 18, 2021 Executive Minutes |
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14.C. Personnel
Resolved, upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following: |
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14.C.1) Family Medical Leave
Motion to approve Intermittent Family Leave for Employee #2200 effective March 22, 2021. |
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14.D. Finance and Facilities
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14.D.1) Pre-School Tuition
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14.D.1)a. Motion to approve Tuition Contract Agreements for the 2021-22 school year for (19) nineteen preschool students whose names are on file in the business office, at a tuition rate of $6,250 per year.
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14.D.2) Comprehensive Maintenance Plan and Form M-1 (2020-2021)
Resolved, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the revised 2020-2021 Comprehensive Maintenance Plan and form M1 to include the renovation of AMS faculty bathrooms / Office updates; field work: soccer, field hockey, baseball, and softball; and rennovations to Media Center. |
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14.D.3) Public Hearing Meeting Date
Resolved upon the recommendation of the Superintendent the Alexandria Township Board of Education approves April 29, 2021, to conduct the Public Hearing of the 2021-22 Annual School District Budget. The meeting will be conducted at 7:00 PM via Zoom. The Board will conduct regular business immediately following the Public Hearing. |
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14.D.4) Revised CPC Behavioral Healtlhcare-High Point School Tuition Contract
Resolved upon the recommendation of the Superintendent that the Board approve a revised tuition contract for Student #3365 between CPC Behavioral Healthcare-High Point School and Alexandria Township Board of Education at a yearly tuition rate of $86,510.00, prorated from November 9, 2020 to June 30, 2021 ($60,346). Extended school year tuition for July through August 2021 will be a rate of $10,550.00. |
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14.D.5) Accept State Aid 2021-2022 (FY22)
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14.E. Education
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14.E.1) Last Day of School
Resolved upon the recommendation of the Superintendent, the Board approve Friday, June 18, 2021 as the last day of school. |
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14.E.2) Board Sponsored Commencement Awards
Resolved upon the recommendation of the Superintendent, the Board approves the sponsoring of the following 8th Grade Awards: The Arthur Pfefferle Award - $50 Academic Excellence Award - $50 World Language Award - $50 |
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15. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules: 1. A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate. 2. Each statement made by a participant shall be limited to 3 minutes in duration. 3. No participant may speak on the same topic until all others who wish to speak on that topic have been heard. 4. All statements shall be directed to the presiding officer; no participant may address Board members individually. |
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16. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following: __Confidential Matters by Law or Court Order __Purchase Property __Personnel Matters __Invasion of Individual Privacy Employee or Student __Investigation into Violations of Law __Suspension, Civil Penalty or Loss of a License or Permit __Disclosure would Impair District's Right to Receive Funding __School/Public Security __Collective Bargaining __Pending, Ongoing or Anticipated Litigation And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. Motion to Enter Executive Session Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________. |
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17. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________. |
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18. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ . |