November 19, 2020 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING
This meeting was properly advertised according to the Open Public Meeting Act (P.L. 1975:31) in the Hunterdon Democrat on January 15, 2020, to begin at 7:00 PM in the Alexandria Middle School New Gym, also,  via Zoom (link below) or dial in by phone:  1-929-205-6099.

CLICK HERE TO JOIN MEETING
 

2. ROLL CALL
April Abelman
Caterina Dobak
Eric Joseph
Marybeth Madlinger 
Bradley Patkochis
William R. Prouty
Wanda Quinones
Michael Small
Doug Walker 

3. FLAG SALUTE

4. PRESENTATIONS

5. CORRESPONDENCE

6. BOARD PRESIDENT'S REPORT

7. SUPERINTENDENT'S REPORT

7.A. Bullying / Suspensions  (see details attached)

7.B. Office of Fiscal Accountability and Compliance Findings / Correction Action Plan

7.C. Anthony Catania, Architect - The Spiezle Group

7.D. Ronald Bolandi, Education Consultant - Referendum

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

9. COMMITTEE REPORTS

10. PUBLIC INPUT - (Agenda Items Only)
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting. In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 5 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

11. OLD BUSINESS

12. NEW BUSINES

13. OFFICE OF FISCAL ACCOUNTABILITY AND COMPLIANCE (OFAC)
Motion made by __________, seconded by _______, to adopt a resolution certifying the OFAC findings for case #INV-013-20 were discussed in a public meeting held on November 4, 2020 and

Furthermore, to approve a corrective action plan to address the issues raised in the findings. 

Pursuant to N.J.A.C. 6A:23A-5.6 the findings of the OFAC investigation and the corrective action plan will be posted on the district's website. 

ROLL CALL VOTE:  
Abelman____Dobak____Joseph____Madlinger____Patkochis____Prouty____Quinones____Small____Walker____

14. CONSENT AGENDA
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Township Board of Education approve the Consent Agenda as follows:

ROLL CALL VOTE:
Abelman____Dobak____Joseph____Madlinger____Patkochis____Prouty___Quinones____Small____Walker____

14.A. Finance

14.A.1) Financial Reports
Upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending September 30. 2020 and October 31, 2020 as submitted by the Superintendent, pursuant to N.J.S.A. 18A:22-8-2.

to accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending September 30, 2020 and October 31, 2020 in compliance with N.J.A.C.6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

upon the recommendation of the Superintendent of Schools that the Board accept the certification of the School Business Administrator, as required by N.J.A.C.6:20-2.13(D), that no line item account has been over expended as of September 30, 2020, and October 31, 2020, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

14.A.2) Bill List
Resolved, upon the recommendation of the Superintendent the Alexandria Township Board of Ed approve the following Bill List:
October 14, 2020 to November 19, 2020 - check #9156 - 9242 totaling $1,257,421.81

14.B. Approval of Minutes
RESOLVED upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following meeting minutes:
October 15, 2020
November 4, 2020

14.C. Travel and Related Expenses Reimbursed
RESOLVED upon the recommendation of the Superintendent of the Alexandria Township Board of Education approves the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.35.

14.D. Personnel
RESOLVED, upon the recommendation of the Superintendent the Alexandria Township Board of Education approves the following:

14.D.1) Motion to approve Sara Sciarello as part of the Pandemic Response Committee to be paid $45 per hour - August 17 and August 24, 2020.

14.D.2) Motion to approve Nicholas Albani, Student Teacher from Georgian Court University, to observe 5th grade Social Studies Class via Zoom.

14.D.3) Motion to accept the resignation of Matthew Marciano, part time custodian, effective November 20, 2020.

14.E. Policy
RESOLVED,  upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the second reading of the following Policies and Regulations:

P 1620            Administrative Employment Contracts
P&R 6470.01  Electronic Funds Transfer and Claimant Certification
P&R 5330.05  Seizure Action Plan
P 1648.02       Remote Learning Options for Families

RESOLVED,  upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the first reading of the following Bylaw:

0164.6 - Remote Public Board Meetings During A Declared Emergency 
 

14.F. Finance and Facilities

14.F.1) Comprehensive Maintenance Plan/M1, FY21
WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance plans documenting "required" maintenance activities for each of its public school facilities, and 

WHEREAS, the required maintenance activities as listed for the various school facilities of the Alexandria Township School District are consistent with these requirements, and

WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid,

NOW, THEREFORE, BE IT RESOLVED, that the Alexandria Township School District hereby authorizes the Business Adminstrator to submit the Comprehensive Maintenance Plan for the Alexandria Township School District.

14.F.2) All-In-One Desktops
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve the distribution of obsolete "All In One Desktop" computers, previously approved for disposal, to the following employees (at no charge) for personal use:
Serial #MXL1240295   Employee #ST007
Serial #MXL124029T   Employee #ST160
Serial #MXL124029C  Employee #ST077

14.F.3) Electronic Recycling
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve Sycamore International to recycle electronics which were previously approved for disposal, at an estimated reimbursement of $1,000.

14.F.4) The Education Consortium (ECTS)
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approve ECTS for FY21 as our service providers for all matters pertaining to our E-rate applications and flow of approved funds including filing of our BEAR forms for reimbursement.

14.F.5) Approve Application for New Jersey School Security Grant
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves the Business Administrator to apply for New Jersey School Security Grant. The district has tentatively been awarded $24,606 to be used for Facility Security Improvements pending acceptance and approval of application by New Jersey Department of Education.

14.F.6) Approve 10/13/2020 CDW-G Chromebook Pilot Program Purchase
RESOLVED, upon the recommendation of the Superintendent, the Alexandria Township Board of Education approves $26,455.00 purchase of Chromebooks for use in Student "Pilot Program". Chromebooks purchased through ESCNJ 18/19 -03 Cooperative contract. Fund used for program:
CARES ACT Digital Divide Grant: $12,004.00, 20-477-100-600-100-000
REAP Grant: $14,451.00, 20-265-200-300-001-200

14.F.7) Delaware Valley Regional High School and Alexandria Township BOE Shared Services Agreement for Software
Resolved, upon the recommendation of the Superintendent that the Board approve a proposal from DVRHS to provide subcontracted Software and/or Site Licensure in the amount of $17,346.16.

14.G. Education

14.G.1) Report on HIB District Assessment
RESOLVED, upon the recommendation of the Superintendent, the Board approve the 2019-2020 Report on School Self Assessment for Determining Grades under the Anti Bullying Bill of Rights Act.

15. PUBLIC INPUT
The Alexandria Township Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters. Thus, the Board shall set aside two twenty minute periods for public comment each meeting.  In order to permit the fair and orderly expression of such comment, public participation shall be governed by the following rules:

1.  A participant must be recognized by the presiding officer and must preface comments by announcing his/her name, place of residence, and group affiliation, if appropriate.
2.  Each statement made by a participant shall be limited to 3 minutes in duration.
3.  No participant may speak on the same topic until all others who wish to speak on that topic have been heard.
4.  All statements shall be directed to the presiding officer; no participant may address Board members individually.

16. EXECUTIVE SESSION
WHEREAS the "Open Public Meetings Act" (Chapter 231 Laws of 1975) authorizes a public body to exclude the public from that portion of a meeting at which specified topics are to be discussed under circumstances where the public consideration of such topics will clearly endanger the public or where the personal privacy or guaranteed rights of individuals whose activities or affairs are to be discussed would clearly in danger of unwarranted invasion; be it

RESOLVED that the Board of Education of the Township of Alexandria now adjourns its public session to reconvene in Executive Session for the purpose of discussing the following:

__Confidential Matters by Law or Court Order
__Purchase Property
X_Personnel Matters
__Invasion of Individual Privacy Employee or Student
__Investigation into Violations of Law
__Suspension, Civil Penalty or Loss of a License or Permit
__Disclosure would Impair District's Right to Receive Funding
__School/Public Security
__Collective Bargaining
__Pending, Ongoing or Anticipated Litigation

And be if further RESOLVED that the matters discussed in Executive Session will be made public when confidentiality is no longer required. 

Motion to Enter Executive Session
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools the Alexandria Board enter Executive Session at _____ to discuss __________.

17. OPEN SESSION
Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Alexandria Board return to Open Session at __________.

18. ADJOURN
Motion made by __________, seconded by __________, to adjourn the meeting at __________ .