June 20, 2018 at 7:00 PM - Regular Meeting

1. NOTIFICATION OF MEETING

2. ROLL CALL

3. MISSION STATEMENT

4. FLAG SALUTE

5. CORRESPONDENCE

5.A. Hunterdon Central H.S.

6. BOARD PRESIDENT

7. SUPERINTENDENT'S REPORT         

7.A. Bullying (see detail attached)

7.B. Suspensions (see detail attached)

7.C. Harassment, Intimidation, and Bullying (HIB) - Final Report

7.D. Merit Goals Presentation

8. SCHOOL BUSINESS ADMINISTRATOR/BOARD SECRETARY'S REPORT

8.A. Senate Bill S2 

9. COMMITTEE REPORTS

9.A. Finance Committee

9.B. Building and Grounds Committee

9.C. Governance Committee

9.D. Personnel Committee

9.E. Curriculum Committee

10. PUBLIC COMMENTS

11. UNFINISHED BUSINESS

12. NEW BUSINESS

13. CONSENT AGENDA

13.A. HIB Monthly Incident Report

13.A.1) Motion to affirm the HIB report submitted on May 24, 2018.

13.B. Bill List

13.B.1) Motion to approve the Bill List dated May 23, 2018 to June 14 , 2018 check numbers 6729 to 6790 in the amount of $620,030.66 and the Bill List dated June 15, 2018 to June 20, 2018 check numbers 6791 to 6795 in the amount of $326,119.74.

13.C. Travel and Related Expenses Reimbursement

13.C.1) Motion to approve the attached list of requests for employee/Board Member travel in accordance with the School District Accountability Act. Only overnight stays are eligible for meal reimbursement. Mileage, meals, and lodging reimbursements shall be in accordance with NJ Statute, Code, and NJ Department of Treasury Guidelines. OMB Mileage Reimbursement Rate is $0.31.

13.D. Approval of Minutes

13.D.1) Motion to approve the May 24, 2018 Executive and Regular Meeting minutes.

13.E. Personnel

13.E.1) Spanish Teacher

13.E.1)a. Motion to approve Sergio Fernandes as Spanish Teacher - MA Step 9 - $69,723 for the 2018-2019 school year.   Employment contingent upon the successful completion of the criminal history background check required by law.

13.E.2) Health & Wellness Coordinator

13.E.2)a. Motion to approve James Bowman as the Wellness Coordinator for the Schools Health Insurance Fund Wellness Grant Program with a stipend of $1,750 to be reimbursed through the Wellness Grant. 

13.E.3) Activity Positions - Schedule B

13.E.3)a. Motion to approve the  Schedule B Appointments for the 2018-19 school year: 

Advisory Coordinator - McIsaac
Art Club - Case
Baseball - Collina
Basketball Coach Girls - Moustakas
Basketball Coach Boys  - Olcott
Chaperone for Overnight Trips - Gaffney, Malecki, Case, Grossmann, Hughes,
Chaperone for Dances/Concerts - All Certificated staff
Chaperone for School Games - All Certificated staff
Choral Director - Travis
Chess Club - Malecki
Club Inventions Advisor - Malecki
Coding Club - Gale
Cross Country - Kowalczuk
Dance Team Advisor - Regan
Detention Monitor - Crawford
Drama Club Advisor - Marino-Cappello
Drama Club Advisor Assistant - Grossmann
Field Hockey Coach - OPEN
Graduation Coordinator - Yonney, Sousa (2 Positions)
Great Books Club Advisor - Gale, Sousa (Co-Advisors)
Jazz Band Director - Ost
Lacrosse - Olcott
Mock Trial Club Advisor - Sampson
Newspaper Advisor - Ferrante
Math Olympiad - Hughes
Peer Club Advisor - Becker, Milford (2 Positions)
Play Choreographer - OPEN
Play Set Designer - OPEN
Ski Club Advisor - Savacool
Soccer Coach - Olcott
Softball Coach - Killeen
Sports Director - Blazure
Student Council Advisor - Jennifer Yonney
Team Leader - Mroz(K), Mitchell(1), Pawlowski(2), Schiarello(3), Schrack(4), Savacool(5), Hughes(6), McCaffrey(7), Grossmann(Specials) 
Volleyball Coach - Beahm
Yearbook Advisor - Savacool, Sousa
Curriculum Coordinators - Becker, Sousa, McGarry, Sampson

13.E.3)b. Futsal Club Sidebar

13.E.3)b.(1) Motion made to approve a sidebar agreement for the addition of a Futsal Club to the activity schedule for the 2018/2019 and 2019/2020 school years with an adviser stipend in the amount of $1,175 each year.

13.E.4) Homework Assistance and Completion Program

13.E.4)a. Motion to approve a Homework Assistance and Completion Program for the 2017-2018 and 2018-2019 school years with the following staff appointments and stipends:

Julianne Malecki - $3,000
Vickie Milford - $1,500
Jennifer McCaffrey - $1,500

13.E.5) Student Teachers

13.E.5)a. Motion to approve the following student teacher assignments for the 2018-2019 school year:

Lauren A. Magierowski - Rider University to be placed in Grade 3 with Caroline Kirk
9/5/2018 - 12/13/2018

Noelle E. Fenneman - Rider University to be placed in Kindergarten with Lisa Mroz
9/5/2018 - 12/13/2018

Amber B. Ritchlin - Rider University to be placed in Grade 4 with Tracey Fawcett
1/28/2019 - 5/9/2019

Natalie Rothweiler - Rutgers University to be placed in Grades K-8 Dance with Megan Regan
9/5/2018 - 12/21/2018

13.E.6) Confidential Employee Contracts

13.E.6)a. Motion to approve the following contracts for the 2018-2019 school year:

13.E.6)a.(1) Non-Affiliated Contracts (Tenured Employees):

Jennifer Bills, Supervisor of Special Services/Social Worker  -  $119,067
Joy C. Dominic, Alexandria Middle School Principal  -  $113,153
Denise Fichner, Director of Curriculum, Instruction & Technology  -  $110,455
Sandra A. Kacedon, Lester D. Wilson School Principal  -  $117,458
Ellen Kluber, Treasurer of School Moneys  -  $7,365
Jennifer Myers, Payroll and Benefits Specialist  -  $54,900
Doreen Penge, Data Collection Specialist  -  $50,280

13.E.6)a.(2) Non-Affiliated Contracts (Non-Tenured Employees):

Patricia Aversa, Administrative Assistance for District Operations  -  $50,553 (tenure date is 12/2/2018)
William M. Rocchetti, Custodian  -  $51,820
Douglas VanCamp, Custodian  -  $36,682

13.E.7) Subsitute Teacher

13.E.7)a. Motion to approve Tara Werner as Substitute Teacher for the 2018-2019 school year.  Background check is complete.

13.E.7)b. Motion to approve Substitute Teachers per the attached list for the 2018-2019 school year.

13.F. Superintendent Quantitative Goal #2

13.F.1) Motion to approve the attainment of the Superintendent's Quantitative Goal #2 and subsequent merit goal payment as defined below:

By June 2018, the average score difference between Form A and Form C of the Link-It Math Assessment will increase by a minimum of 25 percentage points.  This increase will be represented at every grade level 2 through 8.  

A Quantitative Goal Merit Increase in the amount of $5,020, which is equal to 3.33% of his base salary, will be paid to Dr. Jennings upon approval of the County Executive Superintendent of Schools.

13.G. Superintendent Quantitative Goal #3

13.G.1) Motion made to approve the attainment of the Superintendent's Quantitative Goal #3 and subsequent Merit Goal payment as defined below:

During the 2017-2018 school year, the number of students that are absent from school for 10 or more days will be reduced by 25%.

A Quantitative Goal Merit Increase in the amount of $5,020, which is equal to 3.33% of his base salary, will be paid to Dr. Jennings upon approval of the County Executive Superintendent of Schools.

13.H. Alexandria Township Education Foundation

13.H.1) Motion to approve Grant #2018-8  - Kites in the Classroom -  $275.00 - Grade 3
Students will use math, science, problem solving skills, reading and cooperative learning to complete this STEAM project.  Students will work through the engineering process to assist in creating a kite that flies.

13.I. Referee Fees

13.I.1) Motion to approve an increase in Referee Fees to align with Skyland Conference as follows:
Field Hockey  -  $57 A Game
Soccer  -     $57 A Game  -  $28 B Game
Volleyball    $57 A Game  -  $28 B Game
Basketball - $57 A Game  -  $28 B Game
Baseball   -  $57  A Game  
Softball    -   $57  A  Game 
Lacrosse  -  $63  A Game 

13.J. Report of Contracts

13.J.1) BE IT RESOLVED that the Board of Education approved a list of contracts for the 2017-2018 school year pursuant to PL 2015, Chapter 47, the Alexandria Township Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education.  These contracts are, have been, and will continue to be in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18. Et. Seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2 CFR, Part200.  

13.K. Contract for Trash Removal and Recycling Services

13.K.1) WHEREAS, the sealed bids for Trash Removal/Recycling Services received on May 15, 2018 yielded the following results:

Republic Services:  3-Year Total - $15,148.99
2018-2019 - $4,901.16
2019-2020 - $5,048.19
2020-2021 - $5,199.64
Per Diem Extra Pick-up - $30.50
Jul - Jun Extra Pick-up - $149.50
10 yd. Container - $550.00

Premier Disposal:  3-Year Total - $32,577.00
2018-2019 - $10,859.00
2019-2020 - $10,859.00
2020-2021 - $10,859.00
Per Diem Extra Pick-up - $84.00
Jul - Jun Extra Pick-up - $84.00
10 yd. Container - $450.00

LMR Disposal:  3-Year Total - $24,111.00
2018-2019 - $7,800.00
2019-2020 - $8,035.00
2020-2021 - $8,276.00
Per Diem Extra Pick-up - $130.00
Jul - Jun Extra Pick-up - $130.00
10 yd. Container - $375.00

THEREFORE BE IT RESOLVED, that the Board of Education awards the contract for Trash Removal/Recycling Services to Republic Services, Inc., of Clinton, NJ in accordance with the May 15, 2018 bid in the amount of $15,148.99 over a 3-year period.

BE IT FURTHER RESOLVED, that the Delaware Valley Regional High School Board of Education will serve as the lead contract agency for Alexandria Township Board of  Education in accordance with N.J.S.A. 18A:18A-11, whereby Delaware Valley Regional High School will invoice Alexandria Township Board of Education for the annual contract services and any additional services incurred.

13.L. Toilet Room Facilities for Early Intervention, Pre-Kindergarten and Kindergarten Classrooms - 2018-19 School Year

13.L.1) Motion to approve the submission of an application for alternate method of compliance, in accordance with N.J.A.C. 6A:26-6.2(h), 4ii, regarding toilet room access for Early Intervention, Pre-Kindergarten, and Kindergarten Classrooms for the 2018-2019 school year.

13.M. Transfer of Current Year Surplus to Maintenance Reserve Account

13.M.1) WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and, 

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and 

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Maintenance Reserve account at year end, and 

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer. 

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations. 

13.N. Transfer of Current Year Surplus to Capital Reserve Account

13.N.1) WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and, 

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and 

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and 

WHEREAS, the Alexandria Township Board of Education has determined that an amount not to exceed $500,000 may be available for such purpose to transfer. 

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District’s School Business Administrator to make this transfer with all applicable laws and regulations. 

13.O. Policies

13.O.1) Motion to approve the first reading of the following policies and regulations:

Policy Summary for June 2018
P1550   Equal Employment/Anti-Discrimination Practices
P2431   Athletic Competition
P5350   Student Suicide Prevention
P8462   Reporting Potentially missing or Abused Children
P5533   Student Smoking
P5561   Use of Physical Restraint and Seclusion Techniques for Students with Disabilities
P8561   Procurement Procedures for School Nutrition Programs 

R1550     Equal Employment/Anti-Discrimination Practices
R2431.2  Medical Examination Prior to Participation on a School Sponsored Interscholastic or Intramural Team or Squad
R5350     Student Suicide Prevention
R5561     Use of Physical Restraint/Seclusion Techniques for Students with Disabilities  

13.P. Responsive Classroom Professional Development Contract

13.P.1) Motion to award a contract to Center for Responsive Schools of Turners Falls, MA for Responsive Classroom Professional Development Training delivered to all instructional staff throughout the 2018-2019 school year in the amount of $45,500.00.  

13.Q. Business Administrative Services

13.Q.1) WHEREAS, the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65-1 et seq., authorizes public entities to enter into a contract with each other to subcontract any service which one of the parties to the agreement is empowered to render within its own jurisdiction including services incidental to the primary purposes of any of the participating entities; and

WHEREAS, Delaware Valley and Alexandria are both authorized to provide the services of a Business Administrator for their respective school districts; and

WHEREAS, Delaware Valley and Alexandria are of the opinion that the services of Business Administration can be more efficiently and economically provided to their respective districts through a joint agreement for the subcontracting of such services; and

WHEREAS, the parties are desirous of entering into a Business Services
Subcontract Agreement wherein the services of Business Administration shall be
subcontracted to the Alexandria Township School District for the period of July 1, 2018 through June 30, 2019;

WHEREAS, the Business Services Subcontract Agreement has been approved by the Hunterdon County Executive County Superintendent;

NOW THEREFORE, BE IT RESOLVED that Alexandria Township School District agrees to enter into a Business Services Subcontract Agreement with Delaware Valley Regional High School which will authorize sharing of Business Administrator services at an annual rate of $90,000 for the period July 1, 2018 through June 30, 2019 as per the terms and conditions of the approved agreement.

14. EXECUTIVE SESSION

15. OPEN SESSION

16. BOARD GOALS

17. ADJOURN