June 18, 2015 at 7:00 PM - Regular Meeting

1. CALL TO ORDER

2. NOTIFICATION OF MEETING

3. ROLL CALL

4. VACANT SEAT APPOINTMENT

5. BOARD STATEMENT

6. FLAG SALUTE

7. CORRESPONDENCE

7.A. Jenny Methvin

7.B. Lisa Colontrelle

8. BOARD PRESIDENT

9. SUPERINTENDENT'S REPORT

9.A. Assessment Report

10. SCHOOL BUSINESS ADMINISTRATOR/BD SECRETARY'S REPORT

10.A. Summer Work Schedule

10.B. Rod Grants

11. COMMITTEE REPORTS

12. UNFINISHED BUSINESS

13. NEW BUSINESS

14. EXECUTIVE SESSION

15. OPEN SESSION

16. PUBLIC INPUT: COMMENTS ON MOTIONS ONLY

17. CONSENT AGENDA MOTION

17.A. Finance

17.A.1) upon the recommendation of the Superintendent of Schools that the Board approve the transfers for the month ending May 31, 2015,  as submitted by the Superintendent, as authorized by N.J.S.A. 18A:22-8.1.

17.A.2) to accept the Alexandria Township Board of Education's certification that the Superintendent, Dr. Matthew J. Jennings, recommends that the Board of Education accept the monthly financial reports of the Board Secretary and the Treasurer of School Moneys for the month ending May 31, 2015, and he recommends in compliance with N.J.A.C. 6:20-2.13(3) that the Board of Education certify that no major account or fund has been overexpended and that as of this report sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

17.A.3) upon the recommendation of the Superintendent of Schools that the Board accept the School Business Administrator/Board Secretary's, David E. Pawlowski, certification as required by N.J.A.C. 6:20-2.13(d), that no line item account has been over expended as of May 31,  2015, and that as of this date sufficient funds are available to meet the District's financial obligations for the remainder of the fiscal year.

17.B. Bill List

17.B.1) upon the recommendation of the Superintendent of Schools that the Board approve the Bill List dated May 15, 2015 - June 10, 2015, check numbers 03624 - 03686, in the amount of $942,269.11.

17.C. Travel and Related Expenses Reimbursement

17.C.1) upon the recommendation of the Superintendent of Schools that the Board approve work-related and related expenses reimbursement for the following staff member (s) that is directly related to and within the scope of their current work responsibilities,  promotes the delivery of instruction, and is critical to the instructional needs of the School District or furthers the efficient operation of the School District, and is educationally necessary and fiscally prudent.

Joanne McCluskey on 7/13, 7/14, and 7/15/15 to Princeton, NJ to attend a Workshop entitled: Foundation for Educational Administration:  Summer Institute Using Arts-Infused Instruction to Enhance the Common Core

Garth Ferrante on 6/28/15 to 7/1/15 to Philadelphia, PA to attend a Workshop entitled:  ISTE 2015 Conference

Cara Hamrah on 8/10/15 - 8/13/15 to Randolph, NJ to attend a workshop entitled: Responsive Classroom.

Denise Fichner on June 29 & June 30, 2015, to Philadelphia, PA to attend a workshop entitled: ISTE 2015 Conference.

17.D. Approval of Minutes

17.D.1) upon the recommendation of the Superintendent of Schools that the Board approve the Minutes of May 21, 2015 and the Minutes of June 4, 2015.

17.E. Personnel

17.E.1) Team Leaders

upon the recommendation of the Superintendent of Schools that the Board approve the following staff members for the Team Leaders positions for the 2015-17 school years.  As per the negotiated agreement.

LDW

Kindergarten - Lisa Mroz
First Grade - Terri Mitchell
Second Grade - Erin Cobb
Third Grade - Patti Bender
Special Areas - Joanne McCluskey

AMS
Eight Grade - Yonney, 
Seventh Grade - McCaffrey
Sixth Grade - Available
Fifth Grade - Hofmann 
Fourth Grade - Available

17.E.2) Activity Postings - Schedule B

upon the recommendation of the Superintendent of Schools that the Board approve the following staff to fill Schedule B postings for the 2015-16 school year:

Advisory Coordinator - Marybeth McIsaac
Art Club Advisor - Case
Baseball Coach - Moore
Basketball Coach Boys - Olcott
Basketball Coach Girls - Blazure
Chaperone for Overnight Trips - Olcott, Taylor, Blazure, Malecki, O'Donnell,Krsnak, McCaffrey
Chaperone for School Games - Blazure, Malecki, Glick, Savacool,McCaffrey
Chaperone Dances/Concerts Semanchik,Travis,Crawford,Meyers,Milford,Becker,Olcott,Taylor,Blazure,Hoyda
Malecki,O'Donnell,Krsnak,Throckmorton,Hoyda,Testa,Glick,Yonney,Savacool,
Grossmann,Hofmann,McGarry,McCaffrey
Chess Club - Blazure
Club Inventions Advisor - Malecki
Cross Country - Malecki
Dance Team Advisor - Regan
Detention Monitor - Crawford
Drama Club Advisor - Marino-Capello
Drama Club Advisor Asst. - Grossmann
Field Hockey Coach - Semanchik
Future Problem Solvers Club - Blazure
Graduation Coordinator - Yonney, Aversa (co.coordinator)
Great Books Club Advisor - Malecki, Rosenthal
Jazz Band Director - Glick
Mock Trial Club Advisor - O'Donnell
Newspaper Advisor - O'Donnell
Peer Club Advisor - Milford, Becker
Play Choreographer - Regan
Play SetDesigner - Case
Science Olympiad - Krsnak
Ski Club Advisor - Blazure
Soccer Coach - Olcott
Softball Coach - O'Donnell
Sports Director - Meyers
Student Council Advisor - Moore
Volleyball Coach - Taylor
Yearbook Advisor - Sousa, Savacool

17.F. Private School For Students With Disability

17.F.1) upon the recommendation of the Superintendent of Schools that the Board approve a Private Schools For Students With Disabilities For The 2015-16 School Year for an extended school year program with Matheny Medical and Educational Center for a special education student whose name is on file in the Business Office, at a cost of $ 16,280 for 37 days.

17.G. Toilet Room Facilities Early Intervention, Pre-Kindergarten and
     Kindergarten Classrooms Application for the 2015-16 School Year

17.G.1) upon the recommendation of the Superintendent of Schools that the Board approve submission of a Toilet Room Facilities Early Intervention Pre-Kindergarten and Kindergarten Classrooms Application for the 2015-16 School Year pertaining to the kindergarten classrooms.  The District elects to use the alternate method of compliance in accordance with N.J.A.C. 6A:26-6.2(h), 4ii, individual toilet rooms in each classroom.

17.H. 2015-16 Substitute List

17.H.1) upon the recommendation of the Superintendent of Schools that the Board approve the 2015-16 Substitute List as submitted.

17.H.2) upon the recommendation of the Superintendent of Schools that the Board approve the following two additions to our 2015-16 Substitute List pending the successful completion of the criminal history check required by law.

Jennifer Sedalacek, Nurse
Eva Van Houten, Nurse

17.H.3) upon the recommendation of the Superintendent of Schools that the Board approve the following resolution:

Resolved, That the Alexandria Township Board of Education approve application of the emergent hiring of the following substitute nurses:

Jennifer Sedalacek
Eva Van Houten

17.I. Substitutes For Extended School Year

17.I.1) upon the recommendation of the Superintendent of Schools that the Board approve Renee Radell and Clare Polomski as substitute teachers or aides for the extended school year program.  

18. REGULAR AGENDA MOTIONS

18.A. Policy

18.B. Facility Use

18.C. Report of Contracts

18.C.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following:

Pursuant to PL 2015, Chapter 47, the Alexandria Township Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the Board of Education.  These contracts are, have been, and will continue to be in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18 et.seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part 200.

Maschio's Food Service , Food Service Management Company
Kathleen Senkow, Physical Therapist
Adams, Gutierrez & Lattiboudere, Legal Services
Delaware Valley Regional High School, Shared Technology Services
William M. Colantano, Auditing Services
GARCO Research, Wastewater Treatment Plant Management
Spiezle Group, Architectural Services
Delaware Valley Family Health Center, District Physician
R & L Data Center, Payroll Services
Sonitrol Alarm Monitoring, Alarm Services
Hahr Construction, General Construction Repairs and Carpentry
Viking Pest Control, Pest Control Services
McGowan LLC, Well Water Operator
Republic Services, Refuse Removal
Educational Services Commission, Child Study Team Services
Chris's Lawn Mowing - Snow Removal

18.D. Southern New Jersey Regional Employee Benefits Fund Indemnity and Trust Agreement

18.D.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve the following resolution to renew the Southern New Jersey Regional Employee Benefits Fund:

THIS AGREEMENT made this 18th day of June, 2015, in the County of Hunterdon, State of New Jersey, by and between the Southern New Jersey Regional Employee Benefits Fund referred to as "FUND" and the governing body of the Alexandria Township Board of Education,  a duly constituted local unit of government, herein referred to as 'LOCAL UNIT".

WHEREAS, the governing bodies of various local units of government, as defined in N.J.A.C. 11:15-3.2, have collectively formed a Joint Insurance Fund as such an entity is authorized and described in N.J.S.A. 40A:10-36 et seq. and the administrative regulations promulgated pursuant thereto; and

WHEREAS, the LOCAL UNIT has agreed to become a member of the FUND in accordance with and to the extent provided for in the Bylaws of the FUND and in consideration of such obligations and benefits to be shared by the membership of the FUND:

NOW THEREFORE, it is agreed as follows:

1. The LOCAL UNIT accepts the FUND's Bylaws as approved and adopted and agrees to be bound by and to comply with each and every provision of said Bylaws and the pertinent statutes and administrative regulations pertaining to same.

2. The LOCAL UNIT agrees to participate in the FUND with respect to health insurance, as defined in N.J.S.A. 17B:17-4, and as authorized in the LOCAL UNIT's resolution to join.

3. The LOCAL UNIT agrees to become a member of the FUND and to participate in the health insurance coverages offered for an initial period, (subject to early release or termination pursuant to the Bylaws), such membership to commence on July 1, 2015 and ending on June 30, 2018 at 12:01 AM provided, however, that the LOCAL UNIT may withdraw at any time upon 90 days written notice to the FUND.

4. The LOCAL UNIT certifies that it has never defaulted on payment of any claims if self-insured and has not been cancelled for non-payment of insurance premiums for a period of at least two (2) years prior to the date of this Agreement.

5. In consideration of membership in the FUND, the LOCAL UNIT agrees that it shall jointly and severally assume and discharge the liability of each and every member of the FUND, for the periods during which the member is receiving coverage, all of whom as a condition of membership in the FUND shall execute an Indemnity and Trust Agreement similar to this Agreement and by execution hereto, the full faith and credit of the LOCAL UNIT is pledger to the punctual payments of any sums which shall become due to the FUND in accordance with the Bylaws, thereof, this Agreement or any applicable Statute.  However, nothing herein shall be construed as an obligation of the LOCAL UNIT for claims and expenses that are not covered by the FUND, or for that portion of any claim or liability within the LOCAL UNIT retained limit or in an amount which exceeds the FUND's limit of coverage.

6. If the FUND in the enforcement of any part of this Agreement shall incur necessary expenses or become obligated to pay attorney's fees and/or court costs, the LOCAL UNIT agrees to reimburse the FUND for all such reasonable expenses, fees, and costs on demand.

7. The LOCAL UNIT and the FUND agree that the FUND shall hold all moneys in excess of the LOCAL UNIT's retained loss fund paid by the LOCAL UNIT to the FUND as fiduciaries for the benefit of FUND claimants all in accordance with N.J.A.C. 11:15-3 et. seq.

8. The FUND shall establish and maintain Claims Trust Accounts for the payment of health insurance claims in accordance with N.J.S.A. 40A:10-36 et. seq., N.J.S.A. 40A:5-1 and such other statutes and regulations as may be applicable.  More specifically, the aforementioned Trust Accounts shall be utilized solely for the payment of claims, allocated claim expense and stop loss insurance or reinsurance premiums for each risk or liability as follows:

a) Employer contributions to group health insurance
b) Employee contributions to contributory group health insurance
c) Employer contributions to contingency account
d) Employee contributions to contingency account
e) Other trust accounts as required by the Commissioner of
 Insurance

9. Notwithstanding 8 above, to the contrary, the FUND shall not be required to establish separate trust accounts for employee contributions provided the FUND provides a plan in its Bylaws for the recording and accounting of employee contributions of each member.

10. Each LOCAL UNIT of government who shall become a member of the FUND shall be obligated to execute an Indemnity and Trust Agreement similar to this Agreement.

18.E. Southern New Jersey Regional Employee Benefits Fund
Resolution to Renew

18.E.1) Motion made by __________, seconded by _________, upon the recommendation of the Superintendent of Schools that the Board approve the following resolution to renew the Southern New Jersey Regional Employee Benefits Fund:

WHEREAS, a number of public entities in the State of New Jersey have joined together to form the Southern New Jersey Regional Employee Benefits Fund, hereafter referred to as "FUND", as permitted by N.J.S.A. 11:15-3, 17:1-8.1, and 40A:10-36 et seq., and;

WHEREAS, the FUND was approved to become operational by the Departments of Insurance and Community Affairs and has been operational since that date, and;

WHEREAS, the statutes and regulations governing the creation and operation of a joint insurance fund, contain certain elaborate restrictions and safeguards concerning the safe and efficient administration of the public interest entrusted to such a FUND;

WHEREAS, the governing body of the Alexandria Township Board of Education, hereinafter referred to as "LOCAL UNIT" has determined that membership in the FUND is in the best interest of the LOCAL UNIT.

NOW, THEREFOR, BE IT RESOLVED  that the governing body of the LOCAL UNIT hereby agrees as follows:

  i. Become a member of the FUND for the period outlined in the LOCAL UNIT's Indemnity and Trust Agreements.

 ii. Will participate in the following type(s) of coverage(s):

a) Health Insurance as defined pursuant to N.J.S.A. 17B:17-4, the FUND's Bylaws, and 
Plan of Risk Management.

iii. Adopts and approves the FUND's Bylaws.

 iv. Execute an application for membership and any accompanying certifications.

BE IT FURTHER RESOLVED that the governing body of the LOCAL UNIT is authorized and directed to execute the Indemnity and Trust Agreement and such other documents signyfying membership in the FUND as required by the FUND's Bylaws, and to deliver these documents to the FUND's Executive Director with the express reservation that these documents shall become effective only upon:

  i. Approval of the LOCAL UNIT by the FUND.

 ii. Receipt from the LOCAL UNIT of a Resolution accepting assessment.

iii. Approval by the New Jersey Department of Insurance and Department of Community Affairs.

18.F. 2015-16 IDEA-B Grant

18.F.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve submission of an application for 2015-16 IDEA-B Grants as follows:

    Basic $113,400
    Preschool         5,005

18.G. IDEA 15-16 Grant Expenditures

18.G.1) Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board approve the expenditures of the IDEA Grant on Aide salaries as listed below:

Isabel Braddock, 22,513, 100% IDEA Basic
Linda Fennelly, 22,564, 100%, IDEA Basic
Sharon Lightner, 23076, 100%, IDEA Basic
Penee Pender, 24,086, 100%, IDEA Basic
Clare Plomski, 22,607, 94%, IDEA Basic
Virginia Rolleri, 22,978, 2.5%, Preschool

18.H. Alexandria Township Education Foundation Grant

18.H.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board accept the following grant:

Grant #:   2015-31
Teacher:  Case, Rosenthal
Title:  School Beautification
Amount:  $879.78            

18.I. Transfer of Surplus to Capital Reserve

18.I.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve transfer of surplus to capital reserve.

WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS, the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not-to-exceed $225,000 may be available for such purpose of transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District's School Business Administrator to make this transfer consistent with all applicable laws and regulations.

18.J. Transfer of Surplus to Maintenance Reserve

18.J.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve transfer of surplus to maintenance reserve.

WHEREAS, NJSA 18A:21-1 and NJSA 18A:7G-13 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS,  the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by Board resolution, and

WHEREAS,  the Alexandria Township Board of Education wishes to deposit anticipated current year surplus into Maintenance Reserve account at year end, and

WHEREAS, the Alexandria Township Board of Education has determined that an amount not-to-exceed $225,000 may be available for such purpose of transfer.

NOW, THEREFORE, BE IT RESOLVED by the Alexandria Township Board of Education that it hereby authorizes the District's School Business Administrator to make this transfer consistent with all applicable laws and regulations.

18.K. No Child Left Behind

18.K.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve submission of the No Child Left Behind (NCLB) Grant application for the 2015-16 school year as follows:

Title I                 $16,398
Title II Part A        8,242

18.L. Additional Days To Close Out The School Year

18.L.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve not-to-exceed five additional days for Ginger Crawford and Susan Renjilian for the 2015-16 school year to close out the year.

18.M. Joint Transportation Agreement For 2015-16 With Delaware Valley Regional High School Board of Education

18.M.1) Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board approve a Joint Transportation Agreement For 2015-16 With Delaware Valley Regional High School Board of Education to transport classified students for extended school year programs as follows:

AMS 1 - $3,944
AMS 2 - $3,547
Matheny - $8,889
Aid - $2,687
Total - $19,067

18.N. Superintendent Goals

18.N.1) Motion made by _______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board approve the Superintendent's goals for 2015-16 as attached.

18.O. Teacher Resignation

18.O.1) Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board accept the letter of resignation submitted by Lisa Colontrelle effective June 30, 2015.

19. PUBLIC COMMENTS

20. EXECUTIVE SESSION

20.A. Motion made by ______, seconded by ______, upon the recommendation of the Superintendent of Schools that the Board enter into an executive session to discuss the Superintendent and Board Evaluations at ________ PM.

21. OPEN SESSION

21.A. Motion made by __________, seconded by __________, upon the recommendation of the Superintendent of Schools that the Board return to Open Session at ____________ PM.

22. BOARD GOALS

23. ADJOURN