November 13, 2017 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
Presenter:
Larry Steffes
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II. SUPERINTENDENT'S REPORT
Presenter:
Luke Francois
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II.1. WASB Business Honor Roll
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II.2. School Board Election Time Line
Description:
Dec 22nd (5:00pm) Deadline for Incumbents to File Notice of Noncandidacy (Larry Dolphin, Lisa Hay, Julie Stephenson)
Jan 2nd (5:00pm) Deadline for Candidates to File ALL Documents needed to establish eligibility to appear on Spring 2018 Ballot.
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III. APPROVAL OF MINUTES
Presenter:
Larry Steffes
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IV. COMMUNICATIONS
Presenter:
Larry Steffes
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IV.1. Board Communications Received
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IV.2. Citizen Communications
Description:
If interested in addressing the School Board during the Communications portion of the meeting, please stand and state your name when the Board President requests communications from the citizens.
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IV.2.a. President's Comments to the Audience
On behalf of fellow Board members, at this time I would like to invite any member of the audience to stand with comments about items of interest or concern that do or do not appear on the agenda this evening. Please begin by stating your name and address. It would be appreciated if you would limit your comments to three minutes so that we can keep the meeting moving in a timely fashion and allow others an opportunity to speak. We ask that you remember that Wisconsin law prohibits us from discussing specific employees or their job performance. Thank you for your support of our school district. |
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V. ITEMS FOR INFORMATION/DISCUSSION
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V.1. Exploration of Health Savings Accounts
Presenter:
Greg Kuelz, AFG
Description:
A guiding coalition of teachers, support staff, book keeper, and administrators have explored Health Savings Accounts (HSA). Greg Kuelz, our health insurance financial advisor from AFG, will share with the board the basics of HSA's and answer any questions. The coalition will next expand the presentation to include all staff in the coming weeks/months.
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V.2. Capital Improvements Updates
Presenter:
Kevin Eipperle FEH Design
Description:
The security entrance at the elementary, dust collector installation, and roof exploration, elementary site evaluation and related progress to date will be shared with the board by Kevin Eipperle with opportunity for questions.
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V.3. Board Policy 200 Series
Description:
The board begins review of Board Policy in the 200 series - Administration.
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VI. ITEMS FOR ACTION
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VI.1. Approval of Strategic Plan
Description:
A diverse group of community stakeholders convened to update the District's Strategic Plan. The committee recommended two strategies - Academic Achievement and Innovation and Community Engagement.
Over the weeks that followed the administrative team developed rigorous focus areas to implement the strategies developed. The focus areas were shared with the strategic planning committee and approved with minor revisions. The final strategic plan is now presented to the board of education for final approval. Once approved, the administrative team will write SMART goals to assign responsibility to time bound action plans.
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VI.2. Budget Update
Description:
The District presented the 17-18 budget to the board reflecting a shortfall of $139K. The board responded with a request for returning and presenting a balanced budget. The District presents budget amendments for action and recommends approval. If approved, the District's budget will be balanced for the 17-18 school year.
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VI.3. Elementary School Space Evaluation
Description:
Based on a recent report, classrooms are too small and noticeably so in the fourth and fifth grade. Survey results from elementary staff share areas of greatest staff concern in the elementary building. Options for alleviating space concerns were addressed in the survey.
Classrooms in the original building are roughly 725 square feet and in the new addition approximately 825 square feet. Classrooms built for today's learning needs for collaborative spaces, use of technology, and flexible furniture are a minimum of 900 square feet. The District recommends proceeding with reconfiguring/adding space to the current building or relocating grade levels to alternative locations.
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VI.4. School Safety Committee Report
Description:
The school district convened a school safety committee to study and make recommendations for procedures and protocols for students, families, and guests entering and exiting the building during the school day, special events, and after school events. Additionally, EMC compiled a report of security recommendations for the district.
The board has before them the opportunity to take formal action to accept findings for implementation from either report. Any action would be advanced for further consideration in the 2018-2019 budget.
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VI.5. Board Policy 100 Series
Description:
Second reading of Board Policy 100 - School Board Operations.
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VI.5.a. Policy 181 Rules of Order
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VI.5.b. Policy 183 Voting at School Board Meetings
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VI.5.c. Policy 184 Board Minutes
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VI.5.d. Policy 185 Board Committees
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VI.5.e. Policy 186 Ad Hoc Committee
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VI.5.f. Policy 187 Public Participation in Meetings
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VI.5.g. Policy 188 Board Member Participation in Meetings via Technology
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VI.6. BUSINESS SERVICES
Presenter:
Larry Steffes
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VI.6.a. Credit Card Statement of Activity
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VI.6.b. Approval of Bills Payable
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VI.6.c. Approval of Expenditures in Excess of $5,000
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VI.6.c.1. Elementary School Furniture Purchase
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VI.7. EMPLOYEE SERVICES
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VI.7.a. Approval of Resignation
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VI.7.a.1. The resignation of Bethany Payne from a 1.0 FTE Middle School Special Education Teacher position commencing with the 2017-18 school year.
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VII. CONVENE IN CLOSED SESSION
Description:
Convene to Closed Session Wisconsin State Statute 19.85 1 (b) Consideration of resignation/dismissal of a public employee at the middle school and 19.85. 1 (f) consideration of personal information pertaining to an open enrollment application.
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VIII. RECONVENE IN OPEN SESSION
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IX. NEXT MEETING DATES
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IX.1. The next regular board meeting is scheduled for Monday, December 11, 6:30pm in the board room.
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X. ADJOURN
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XI. OTHER ENCLOSURES
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