October 9, 2017 at 6:30 PM - Regular Meeting
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I. CALL TO ORDER
Presenter:
Larry Steffes
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II. SUPERINTENDENT'S REPORT
Presenter:
Luke Francois
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III. APPROVAL OF MINUTES
Presenter:
Larry Steffes
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IV. COMMUNICATIONS
Presenter:
Larry Steffes
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IV.1. Board Communications Received
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IV.2. Citizen Communications
Description:
If interested in addressing the School Board during the Communications portion of the meeting, please stand and state your name when the Board President requests communications from the citizens.
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IV.2.a. President's Comments to the Audience
On behalf of fellow Board members, at this time I would like to invite any member of the audience to stand with comments about items of interest or concern that do or do not appear on the agenda this evening. Please begin by stating your name and address. It would be appreciated if you would limit your comments to three minutes so that we can keep the meeting moving in a timely fashion and allow others an opportunity to speak. We ask that you remember that Wisconsin law prohibits us from discussing specific employees or their job performance. Thank you for your support of our school district. |
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V. BUSINESS SERVICES
Presenter:
Larry Steffes
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V.1. Credit Card Statement of Activity
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V.2. Approval of Bills Payable
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V.3. Approval of purchases in excess of $5,000
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V.3.a. Band Uniforms
Description:
Matt Nevers requests approval of part two of an order for band uniforms. Additional uniforms are requested to diversify sizing. The band also needs more uniforms in general as in two years, more than 50 people are in the band.
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V.3.b. IPad/IPad Mini Purchase
Description:
Kari Kabat requests approval of budgeted item for the inclusion of IPads/IPad Mini's for students at the elementary school in the amount of $22,440.
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VI. ITEMS FOR ACTION
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VI.1. FEH Condition Assessment, Site Assessment, and Roof Investigation Coordination
Presenter:
Kevin Eipperle, FEH and Representative from Kraemer Brothers
Description:
FEH met with the board in August to share a public engagement process for facility planning. The board requested that FEH return with an exact cost for a condition/site assessment and roof investigation proposal.
The District recommends approval of all proposals presented.
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VII. ITEMS FOR INFORMATION/DISCUSSION
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VII.1. State-Wide Test Results
Description:
An overview of student achievement as reported on the Forward Exam, Aspire, and ACT will be provided by building principals.
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VII.2. Enrollment Update
Description:
Following the third Friday count of students the district will present the final enrollment numbers and related trends for enrollment.
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VII.3. Budget Update
Description:
The state budget is now finalized and Mineral Point's budget will be set accordingly. The District will present the budget to the board for first review and discuss balancing the budget over the biennium as the current forecast displays a budget shortfall between $100K and $200K. The final budget is scheduled for approval October 23rd.
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VII.4. Capital Improvements Updates
Description:
The security entrance at the elementary and dust collector installation progress to date will be shared with the board.
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VII.5. Climate control
Description:
Recent high temperatures and humidity levels in buildings were of concern to staff and not ideal for student learning. The board will discuss how similar school days should be handled in the future to include a plan for adding climate control to school buildings or changing policy to address the handling of high-temperature school days and any other viable options.
Possible board policy language: The superintendent can close all non-air-conditioned schools when the heat index is forecast by NOAA to reach at least 90 degrees any time during the following day If the forecast for the next day says the heat index will hit 90 degrees by 3 p.m (when temperatures are typically higher than 11 a.m.), parents can keep their children home that next day and not be penalized for being absent. |
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VII.6. Elementary School Space Evaluation
Description:
Based on a recent report, classrooms are too small and noticeably so in the fourth and fifth grade. Classrooms in the original building are roughly 725 square feet and in the new addition approximately 825 square feet. Classrooms built for today's 21st-century learning spaces are a minimum of 900 square feet.
Survey results from elementary staff share areas of greatest staff concern in the elementary building.
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VII.7. Board Policy 100 Series
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VII.7.a. Policy 181 Rules of Order
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VII.7.b. Policy 183 Voting at School Board Meetings
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VII.7.c. Policy 184 Board Minutes
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VII.7.d. Policy 185 Board Committees
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VII.7.e. Policy 186 Ad Hoc Committee
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VII.7.f. Policy 187 Public Participation in Meetings
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VII.7.g. Policy 188 Board Member Participation in Meetings via Technology
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VIII. ITEMS FOR ACTION
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VIII.1. Board Policy 100 Series
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VIII.1.a. Policy 171 Regular Board Meetings
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VIII.1.b. Policy 171.1 Public Notification of Board Meetings
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VIII.1.c. Policy 171.2 Agenda Preparation and Disemination
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VIII.1.d. Policy 173 Closed Sessions
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VIII.2. Policy 165 School Board Member Conflict of Interest
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IX. CONVENE IN POSSIBLE CLOSED SESSION
Description:
Convene to Closed Session Wisconsin State Statute 19.85
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X. RECONVENE IN OPEN SESSION
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XI. NEXT MEETING DATES
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XII. ADJOURN
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XIII. OTHER ENCLOSURES
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