June 7, 2019 at 2:00 PM - Board of Regents Retreat

I. Board of Regents Retreat (Day 1)

II. Call to Order and Roll Call                    

III. Administration Reports

III.A. Overview

III.A.1. Introduction of Servant Leaders

III.A.2. Top 5 Priorities

III.A.3. Fast Facts

III.A.4. FY18-19 Highlights

III.A.5. State Accountability Measures: ABEST

III.B. Cabinet Member Updates by Area

III.B.1. Academic Affairs

III.B.1.a. Can the board review applications in addition to finalists for the law school candidates?

III.B.1.b. Can the board implement a peer review of other similarly situated (HBCUs) law schools to assist with increasing our bar passage rate?

III.B.1.c. Comprehensive Overview of ABA's Revisions to Rule 316 on Bar Passage

III.B.1.d. Why is it that the law school does not offer part-time professional evening classes?

III.B.1.e. A Business Overview of Oil, Gas and Energy Career Readiness

III.B.2. Administration and Finance

III.B.2.a. Budget

III.B.2.b. Regent responsibilities and how they interface with other decision makers for budget and hiring purposes? (General Counsel will cover Enabling Statue in his section.)

III.B.2.c. Review of Investment Management Services

III.B.3. SACSCOC

III.B.4. Enrollment Management

III.B.5. Office of Information Technology

III.B.6. Human Resources

III.B.7. Marketing and Communications

III.B.8. University Advancement

III.B.8.a. How are foundation funds used and who reviews accounting?

III.B.9. Government and Community Relations

III.B.9.a. Overview of Federal, State, City and County Efforts

III.B.10. Office of Compliance

III.B.10.a. Admission Reviews Performed

III.B.11. Board Meeting Preparation

III.B.11.a. Pre-board Meeting Conference Calls

III.B.11.b. Work Plan

III.B.12. Servant Leadership Responsiveness to Stakeholders

III.B.12.a. Complaints: Ask the President

III.B.13. General Counsel

III.B.13.a. Overview of the Master/Contract Procurement System previously discussed with the Board

III.B.13.b. How often are bylaws reviewed and amended to be in accord with current university needs and to ensure they are in accord with the state?

III.B.13.c. Enabling Statute

III.B.13.d. Role of General Counsel

III.B.13.e. Role of the President

III.B.13.f. Role of the Board

III.B.13.g. Board's Bylaws

III.B.13.h. Open Meetings Act

III.B.13.i. Ethics

III.B.13.j. Contracts Administration

III.B.13.k. Texas Public Information Act (TPIA)

III.B.13.l. Robert's Rules of Order

III.B.13.m. Complaint and Grievance Process

IV. Conflict of Interest Statement

V. Topics for Discussion and/or Action

V.A. Engagement of services to review and update the Board of Regents' Bylaws and Policies
Action Requested: Approval

V.B. Engagement of Legal Services for the Board of Regents
Action Requested: Approval

V.C. Revision to Fiscal Year 2019 Board of Regents Meeting Calendar
Action Requested: Approval

V.D. Board of Regents’ Committee Assignments including Ad Hoc Committees
Action Requested: Approval

V.E. Discussion of Adopting Best Practices in Conjunction with Board Bylaws and Policies

V.F. Standing Board Committee for Athletics and Athletics Overview

VI. Dinner

VII. Executive Session

VII.A. Texas Government Code - Section 551.071 - Consultation with Attorney

VII.B. Texas Government Code - Section 551.072 - Deliberations Concerning Purchase, Lease or Value of Real Property

VII.C. Texas Government Code - Section 551.073 - Deliberations about Negotiated Contracts for Prospective Gifts or Donations

VII.D. Texas Government Code - Section 551.074 - Personnel Matters, Including Appointments, Evaluations or Dismissals of Personnel; Discussion regarding Board Office positions (Executive Director and Senior Administrative Assistant)

VII.E. Texas Government Code - Section 551.076 - (1) The Deployment, or Specific Occasions for Implementation, of Security Personnel or Devices; or (2) a Security Audit

VIII. Reconvene in Open Session to Consider Action on Executive Session Items as Necessary

IX. Adjourn