August 19, 2025 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. July 15, 2025 Board of Trustee Regular Meeting Minutes
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III.B. July 15. 2025 Special Called Board Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Approve the 2025 - 2026 operating budget (under separate cover)
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V.B. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Betty McCrohan Retirement Resolution
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VI.B. Jacqueline Kuehn Retirement Resolution
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. July 2025 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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XI. Matters Relating to the Office of the Executive Vice President
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XI.A. Approve the creation of new positions which have been included in the FY2026 budget ($146,025 - $166,025 - previously included in Fiscal Year 2026 budget expenditure assumptions)
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XI.B. Approve a $5 per credit hour increase to the Out-of-District Fee and $1 per credit hour increase to the Technology Fee, effective Spring 2026 ($215,667 - unrestricted/technology FY2026 budget)
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XI.C. Approve the use of First Class Transportation charter bus services for athletic program travel in Fall 2025 (Not to exceed $65,000 included in the FY2026 auxiliary budget)
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XI.D. Approve Modern Campus to provide services for the College's website Content Management System ($60,365.43 - FY2026 Annual Operating Budget)
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XI.E. Approve a $100 per semester credit hour increase to the semester hour pay rate for part-time faculty from $700 to $800, effective Fall 2025 ($200,000 increase to FY2026 budget for part-time salaries)
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XI.F. Recommend the Board of Trustees vote to consider the proposed tax rate of $0.14/$100 valuation and set the date of September 16, 2025 to have the final vote on the rate ($947,380 - estimated additional tax revenue)
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XII. Matters Relating to Academic Affairs
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XII.A. Approve Purchase of Modern Campus Catalog Subscription and Career Pathways ($26,989.00 - FY25 budget)
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XII.B. Information Item:
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XII.B.1. Federal Funding for TRiO Student Support Services Program from the Department of Education ($272,364.00 - No cost to the college. Grant funds will be deposited for expenditure from the Current Restricted Fund)
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XIII. Matters Relating to Administrative Services
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XIII.A. Approve Resolution of Prosperity Bank Authorized Account Signatories (none)
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XIII.B. Approve the use of the national Interlocal Agreement # R190301 for the purchase of the College's office supply needs from Reliant Business Products ($130,000.00 - Current Unrestricted Operating Budge 2025-2026)
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XIII.C. Approve the lease agreement with Seamless Solutions for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond and Bay City Campuses ($70,561.48 - Current Unrestricted Operating Budget 2025 - 2026)
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XIII.D. Approve the one year extension of the agreement with Ambassador Services to clean the Richmond and Bay City locations ($180,399.00 - Current Unrestricted Operating Budget for 2025-2026)
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XIII.E. Approve the proposal submitted by the Texas Association of School Boards cooperataive to provide the College with our General Liability policy, Professional & Educator's Liability policy, Privacy & Information Security policy, and our Automobile coverage for the 2026 school year ($74,221.00 - Current Unrestricted Operating Budget 2025-2026)
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XIII.F. Approve the WCJC Endowment Fund Investment Policy (N/A)
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XIII.G. Approve the WCJC Investment Policy (N/A)
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XIII.H. Approve Follett to manage and operate the College's physical and online bookstores for a contract term of October 1, 2025 through September 30, 2030 ($120,000.00-estimated annual commissions earned-unrestricted operating budget 2026 - 2030)
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XIII.I. Approve the proposal submitted by Insurica to provide the College with our property/casualty, flood and equipment breakdown insurance for the FY2026 school year ($700,011.00 - Current Unrestricted Operating Budget 2025-2026)
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XIII.J. Approval of Fiscal Year 2025 Budget Adjustments (N/A)
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XIV. Matters Relating to Information Technology
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XIV.A. To select and approve the proposal submitted by Tandem Cyber to provide Managed Security Services (vCISO & 24/7 Cybersecurity) to WCJC (FY26-$129,748.00; FY27-$130,447.84; FY28-$131,203.67; FY29-Optional $141,699.96 - Unrestricted Operating Budget)
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XIV.B. Approve the estimated costs for FY26 annual IT contracts ($2,456,000.00 - current operating budget FY2026)
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XIV.C. Approve the Ellucian Banner Oracle Database Licenses for FY 2026 ($93,629.00 - FY26 operating budget)
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XV. Matters Relating to Personnel
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XV.A. Board of Trustees
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XV.B. Office of President
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XV.C. Office of Executive Vice President
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XV.D. Office of Academic Affairs
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XV.D.1. Almas Amin employed as regular, full-time instructor of associate degree nursing, FAC-1-30, effective August 18, 2025
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XV.D.2. Brandi Blagg employed as temporary, part-time instructor of emergency medical services, FAC-1-3, effective August 18, 2025
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XV.D.3. Jessica Falcon extended as temporary, full-time TRiO SSS director, CA-4-14, effective September 1, 2025
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XV.D.4. Shayna Guerra extended as temporary, full-time TRiO SSS advisor/coordinator, GNT-01-12, effective September 1, 2025
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XV.D.5. Stephanie Kolacny received a change in title/assignment from regular, full-time academic advisor, A-5-12, to regular, full-time director of academic and career advising, CA-10-12, effective August 4, 2025
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XV.D.6. Isaac Vazquez employed as temporary, full-time instructor of emergency medical service, FAC-1-3, effective August 18, 2025
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XV.D.7. 2025 Summer II Overloads
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XV.E. Office of Administrative Services
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XV.F. Office of Information Technology
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XVI. END OF CONSENT AGENDA
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XVII. Paid Professional Assignments
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XVII.A. Information Item:
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XVII.A.1. Paid Professional Assignment for Kerri Novak, additional duties/responsibilities due to HR vacancies, August 1, 2025 - August 31, 2025 - $1,200.00
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XVII.A.2. Paid Professional Assignment for Doug Baumgarten, additiona duties related to Facilities Management, August 1 - 31, 2025 - $1,200.00
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XVII.A.3. Paid Professional Assignment for Andrew "Trey" Porras, job duties and responsibilities of athletic director, September 1, 2025 - May 31, 2026 - $20,250.00
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XVII.A.4. Paid Professional Assignment for Alexis Brooks, Title V HSI Project Director, September 1 - 30, 2025 - $1,000.00
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XVII.A.5. Paid Professional Assignment for Deborah Lutringer, Interim Director of Physical Therapy Assistance Program, August 1, 2025 through December 15, 2025 - $2,400.00
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XVII.A.6. Paid Professional Assignment for Kimberly Ashburn, expand acadeum course sharing, Fall 2025 - $2,400.00
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XVII.A.7. Paid Professional Assignment for Alexis Brooks, Title V HSI Project Director, July 17, 2025 through August 31, 2025 - $1,500.00
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XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII.A. Review of Level 4 Complaint
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XIX. Consideration and possible action on items discussed in closed session
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XIX.A. Discuss Level 4 Complaint
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XX. Discuss Matters Relating to Formal Policy
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XXI. Adjourn
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