August 16, 2022 at 6:30 PM - Regular Board Meeting
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. July 19, 2022 Board of Trustee Meeting Minutes
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III.B. July 19, 2022 Budget Workshop Meeting Minutes
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IV. Citizens' Comments (approved by board on 5-20-99)
Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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V. Special Items
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V.A. Approve the 2022 - 2023 operating budget (under separate cover)
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V.B. Review of Level Four Complaint
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V.C. Reports from Board Committees
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V.C.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
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V.C.2. Outreach Committee - Mrs. Mary Ellen Meyer
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V.C.3. Finance Committee - Mrs. Ann Hundl
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V.D. Annual Report of Wharton County Junior College Trustee Training
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VI. Presentations, Awards, and/or President's Report
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VI.A. Retirement Resolution for Dale Hahn
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VI.B. Retirement Resolution for Richard Aurisano
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VI.C. Retirement Resolution for Purti Gadkari
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. July 2022 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Technology Report
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VIII.B.2. Financial Aid Report
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VIII.B.3. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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X. Matters Relating to General Administration
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X.A. Consideration and approval of increasing the Support Staff Professional Growth Plan payment to support staff successfully completing approved professional growth, as set forth in the Administrative Procedure "Support Staff Professional Growth", from $500.00 to $1,000.00 ($10,000 - current unrestricted funds)
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X.B. Upgrade of position from Executive Secretary to the President to Executive Assistant to the President (current budgeted salary is $43,300.00; proposed salary would range from $40,525.00 to $47,192.00)
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X.C. Approval of a resolution approving the reimbursement of relocation expenses incurred by qualified candidate for Chief Information Officer position ($5,000)
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X.D. Information Item
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X.D.1. Seek sealed proposals for the purchase of a full size luxury vehicle for the President's use ($70,000.00-transfer from Plant Fund Capital Equipment Replacement)
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XI. Matters Relating to Academic Affairs
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XI.A. Approve the state and federal grant funds from Houston Galveston Area Council for the Adult Education and Literacy (AEL) program (no cost; grant award is $865,000.00)
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XI.B. Approve title change and adjusted salary for 3 library technician positions ($4,200.00 from current budgeted salaries with a savings of $2,900.00 due to recently vacated position)
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XI.C. Approve change in GPS Coordinator position to Academic & Career Advising Coordinator, effective fall 2022 (AY23 budget new savings $3,887 ($7,220.00 - $3,333.00 = $3,887.00))
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XII. Matters Relating to Administrative Services
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XII.A. Reject all offers from 2018 to construct a circle drive at the North entrance to the Duson Hansen Fine Arts building and readvertise the project to get sealed bids with current pricing for a circle drive project ($230,000.00 (estimated cost) - funds donated to the College from the Foundation)
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XII.B. Approve the purchase of the College's office supplies from Reliant Business Products, Inc. of Houston ($140,000.00 - current unrestricted operating budget 2022-2023)
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XII.C. Approve the proposal submitted by North American Solutions and underwritten by the Property Casualty Alliance of Texas cooperative to provide the College with our property/casualty insurance for the 2023 school year ($621,394.00 - current unrestricted operating budget 2022-2023)
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XII.D. Approve the proposal submitted by the Texas Association of School Boards to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2023 school year ($60,444.00 - current unrestricted operating budget 2022-2023)
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XII.E. Approve acceptance of $100,000.00 from Mr. Duncan Corbett to establish a memorial endowment for the purpose of maintenance on Corbett Park on the Wharton County Junior College campus (-0-)
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XII.F. Information Item
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XII.F.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget 2022-2023)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the extension agreement submitted by Columbia Advisory Group (CAG) to provide interim Chief Information Officer (CIO) services for the college ($75,000.00 + travel - CRRSAA funds)
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XIII.B. Approve the estimated costs for upcoming annual hardware and software maintenance contracts ($1,235,939.00 - Current Operating Budget 2022 - 2023)
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XIII.C. Notify the Board of Trustees that WCJC has been awarded the Accelerated Student Success Planning Grant ($50,000.00 award amount-no cost to institution)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Amber Barbee employed as regular, full time director of counseling and disability services, CA-15-10, effective August 22, 2022.
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XIV.C.2. Jessica Falcon extended as temporary, full time TRiO SSS director, CA-4-11, effective September 1, 2022.
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XIV.C.3. Tom-Kody Krpec received a salary adjustment for completion of 21 additional graduate hours, from regular, full-time instructor of Developmental English, FAC-3-2, to regular, full-time instructor of Developmental English, FAC-5-2, effective August 22, 2022.
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XIV.C.4. LaToya Lewis employed as regular, full time instructor of associate degree nursing, FAC-1-20, effective August 22, 2022.
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XIV.C.5. Rose Ochoa extended as temporary, full-time coordinator of vocational support services, GNT-1-5, effective September 1, 2022.
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XIV.C.6. Angelique Sakry employed as temporary, full time instructor of English, FAC-1-3, effective August 22, 2022.
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XIV.C.7. Muna Saqer received a salary adjustment for completion of 54 graduate hours, from regular, full-time instructor of computer science, FAC-1-10, to regular, full-time instructor of computer science, FAC-5A-10, effective August 22, 2022.
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XIV.C.8. Gina Wilson employed as regular, full time instructor of dental hygiene, F-1-10, effective August 22, 2022.
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XIV.C.9. Alexandra Price employed as temporary, full time instructor of geology, F-1-6, effective August 22, 2022.
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XIV.C.10. Dolly Staude extended as temporary, full time instructor of cosmetology, FAC-1-4, effective September 1, 2022.
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XIV.C.11. Alexiah Wilson employed as temporary, full time Title V HSI academic advisor for financial literacy, A-5-2, effective September 21, 2022.
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XIV.C.12. 2022 Summer II Overloads
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XIV.D. Office of Administrative Services
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XIV.E. Office of Student Services
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XIV.F. Office of Strategy, Enrollment Management and Technology
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XIV.F.1. Scott Towsley employed as regular, full time chief information officer, D-15-45, effective August 1, 2022.
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.B. Paid Professional Assignment for Michael Adkins, Title V HSI Project Director, September 1, 2022 - September 30, 2022 - $1,250.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. Review of Level Four Complaint
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Other Business
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XXI. Adjourn
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