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May 17, 2022 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee meeting held on April 19, 2022
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Canvass of Election held on May 7, 2022 (Official results will be presented at the meeting)
V.B. Swearing in of Trustees
V.C. Election of Board Officers
V.D. Reports from Board Committees
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Mr. William Johnson
Attachments: (1)
VII. Student Success
VII.A. Student Transfer Rate Review - Dr. Amanda Allen
Attachments: (1)
VIII. Reports to the Board
VIII.A. Financial Reports
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. April 6, 2022 Support Staff Organization Minutes
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Consideration and approval of an updated version of policy CHF (LOCAL) Site Management: Weapons to include Exclusion Zones as relates to campus carry (-0-)
Attachments: (1)
X.B. Approve the Memorandum of Understanding between Wharton County Junior College District and the Wharton County Junior College Foundation (-0-)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XI.A. Approve student fee increase for Dental Hygiene course, DHYG 1304, effective fall 2022 - (No cost.  Estimated revenue from fees is $3,080.00 to offset the instrument cost ($110 X 28 students = $3,080.00 per year))
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve the engagement letter from Lott, Vernon & Company, P.C. dated May 3, 2022 ($47,000.00 - Unrestricted funds budget)
XII.B. Approve the sealed proposal submitted by Zoll Medical Corporation for the purchase of two X Series Advanced Monitor/Defibrillators and their case review software for use in training the College's EMS students ($64,957.22 - TRUE Grant Funds)
Attachments: (1)
XII.C. Information Item
XII.C.1. Seek competitive sealed proposals for the copiers located on all campuses used to manage our required documents ($90,000.00 - Unrestricted Operating Budget)
Attachments: (1)
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Approve the reorganization of the Office of Information Technology, including the retitle of the Vice President of Planning and Institutional Effectiveness (No cost - savings of $21,542.00 annually)
Attachments: (1)
XIV.B. Review and approve the Wharton County Junior College Mission Statement (N/A)
Attachments: (1)
XIV.C. Approve a ten-week contractual agreement with Columbia Advisory Group for use of a Windows System Engineer ($48,000.00 + travel - CRRSAA Funds)
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Patricia Ann Guillory received a change in title/assignment from a temporary, full time developmental math instructor, FAC-1-10 to a regular, full time developmental math instructor, FAC-1-11, effective August 22, 2022
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XV.G.1. Lea Anna Kostelnik received a change in title/assignment from a regular, full time administrative assistant to the vice president of technology, P-13-19 to a regular, full time senior research analyst, AA-01-10, effective May 18, 2022
Attachments: (1)
XV.G.2. Armando Palomino McClure received a change in title/assignment from a regular, full time senior college recruiter, AA-1-2 to a regular, full time coordinator of recruitment, AA-06-3, effective May 18, 2022
Attachments: (1)
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Paid Professional Assignment for Andrea Shropshire, Consultant for LVN Program Revision, Summer 2022 - $2,100.00
Attachments: (1)
XVII.B. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam, May 19-21, 2022 - $420.00
Attachments: (1)
XVII.C. Paid Professional Assignment for Garland Novosad, Supervising DDS for Regional Student Board Exam, May 20, 2022 - $500.00
Attachments: (1)
XVII.D. Paid Professional Assignment for Kamile Yagci, Online PHYS 1402 Master Course Dev., Spring 2022 - $2,100.00
Attachments: (1)
XVII.E. Paid Professional Assignment for Pam Dobbs, Site Supervisor for Regional Student Board Exam, May 19-21, 2022 - $1,120.00
Attachments: (1)
XVII.F. Paid Professional Assignment for Rocio Doherty, Online CHEM 1411 & 1412 Master Course Dev., Spring 2022 - $4,200.00
Attachments: (1)
XVII.G. Paid Professional Assignment for Xuan Wu, Online PHYS 1401 Master Course Dev., Spring 2022 - $2,100.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn

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