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November 16, 2021 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. October 19, 2021 Board of Trustee Meeting Minutes
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Approve the external audit FY 2021
V.B. Approval to cancel the December 21, 2021 Board of Trustee Meeting
VI. Presentations, Awards, and/or President's Report
VI.A. Introduction of Foundation Director
VI.B. Report and approval on the collaborative guidelines between the WCJC Foundation and WCJC for the Foundation Director
VI.C. Retirement Resolution for Pam Youngblood
Attachments: (1)
VI.D. Mary Ellen Meyer and Scott Glass report on tours
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. October 2021 Financials
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Minutes from October 5, 2021
Attachments: (1)
VIII.C.2. Extended Cabinet Meeting Minutes from September 23, 2021
Attachments: (1)
VIII.C.3. Support Staff Organization Meeting Minutes from April 29, 2021
VIII.C.4. Support Staff Organization Meeting Minutes from September 23, 2021
VIII.C.5. Support Staff Organization Meeting Minutes from October 20, 2021

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Approve iFactory (Interactive Factory Inc.) to provide a website redesign solution that integrates with WCJC's Omni Content Management System (CMS) as an institutional solution for the redesign of the College's website ($187,100.00 - CRRSAA grant funds - $93,550.00, WCJC MIS fund - $93,550.00)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XI.A. Approve 2022 Kids' College Facilities Rental Agreement with Ft. Bend Independent School District (ISD) ($90,440.00 - paid from revenue generated from 2022 Kids' College)
XII. Matters Relating to Administrative Services
XII.A. Approve the proposal submitted by Way Engineering, LTD to remove the existing HVAC pneumatic controls at the Peace building and replace with new Direct Digital Controls (DDC) controls and refurbish the 2 air handlers ($324,111.75 - ARP grant funds)
XII.B. Approve the transfer of funds to cover the repairs needed for the Science, Peace, and Fine Arts cooling towers ($43,677.00 - transfer from plant repair & replacement fund)
XII.C. Information Item:
XII.C.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Approve the reorganization to create an Office of Enrollment Management (annual cost savings of $6,000.00 - $20,000.00)
XIV.B. Approve the search for an interim Chief Information Officer using Strata Information Group staff augmentation services (cost to be determined)
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Jazmin Cordova received a change in title/assignment from temporary, full-time career navigator data specialist, GNT-P-10-1, to temporary, full-time title V HSI academic advisor for financial literacy, A-05-3, effective December 13, 2021
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.B. Paid Professional Assignment for Emily Voulgaris, additional duties related to the management of the OAR, November 2021 - February 2022 - $4,000.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn

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