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May 18, 2021 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. April 20, 2021 Board of Trustee Minutes
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Judy Jones
Attachments: (1)
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Meeting Minutes from March 2, 2021
Attachments: (1)
VIII.C.2. Faculty Council Meeting Minutes from April 6, 2021
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the engagement letter from Lott, Vernon & Company, P.C. for the fiscal year 2021 external audit
XII.B. Approve the transfer of funds from plant repair and replacement fund to retrofit the existing HVAC pneumatic variable air volume (VAV) boxes and controls on the second floor of the Science building and replace them with new dampers and direct digital controls (DDC) ($59,200.00 - transfer from plant repair & replacement fund)
XII.C. Approve the proposal submitted by Prosperity Bank of Wharton to serve as the College District's official School Depository (estimated $0.00 - unrestricted operating budget for 2021-2022)
XIII. Matters Relating to Technology
XIII.A. Approve Strata Information Group (SIG) to perform consulting and implementation on the Student, Student AR, Financial Aid, HR-Payroll, and Finance modules of our Banner Enterprise Management System ($728,640.00 - CRRSAA funding)
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Approve allocation of the CRRSAA Institutional funds for student scholarships to provide tuition/fee support for new, first-time students ($1,500,000.00 CRRSAA institutional funds)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Andrew "Trey" Porras extended from temporary, full-time head baseball coach/instructor of Kinesiology, FAC-1-7, to temporary, full-time head baseball coach/instructor of Kinesiology, FAC-1-7, effective August 23, 2021
Attachments: (1)
XV.C. Office of Academic Affairs
XV.C.1. Kimberly Ashburn received a change in title/assignment from temporary, full-time accessibility and instructional media technologist, GN7-1-2, to regular, full-time accessibility and instructional media technologist, AA-1-2, effective May 1, 2021
Attachments: (1)
XV.C.2. Cynthia Cruz completed 15 additional grad hours at regular, full-time instructor of associate degree nursing, FAC-3-32, to regular, full-time instructor of associate degree nursing, FAC-4A-32, effective January 11, 2021
Attachments: (1)
XV.C.3. Haydee Ruiz received a change in title/assignment from regular, full-time instructor of engineering design, FAC-1-15 (9 months), to regular, full-time instructor of engineering design, FAC-1-15 (10.5 months), effective August 23, 2021
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XV.G.1. Cindy Mahalitc employed as regular, full-time coordinator of grants management and compliance, AA-1-10, effective May 3, 2021
Attachments: (1)
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Garland Novosad, supervising DDS for Regional Student Board Exam, May 19-21, 2021 - $500.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam, May 19-21, 2021 - $350.00
Attachments: (1)
XVII.A.3. Paid Professional Assignment Brenda Bode, Site Supervisor for Regional Student Board Exam, May 19-21, 2021 - $1,015.00
Attachments: (1)
XVII.A.4. Paid Professional Assignment for Amy Pendergraft, Nursing Innovative Grant Project (NIGP) Co-Director, December 2, 2020 - December 2022 - $9,600.00
Attachments: (1)
XVII.A.5. Paid Professional Assignment for Andrea Shropshire, Nursing Innovative Grant Project (NIGP) Grant Director, December 2, 2020-December 2022 - $14,400.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn

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