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February 23, 2021 at 2:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. Approve the January 19, 2021 Board of Trustees Meeting Minutes
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Approval to change the March 16, 2021 Board of Trustee meeting to March 30, 2021
VI. Presentations, Awards, and/or President's Report
VI.A. President's Report on actions taken during the Pandemic Shutdown
VI.B. Report from Mr. Gertson on membership in CCATT
VI.C. Presentation from Texas Association of Community College Legislature Request - Dustin Meador, Director of Government Relations, and Manny Gonzales, Director of the Community College Association of Texas Trustees (CCATT)
VII. Student Success
VII.A. Student Survey Results - Dr. Amanda Allen
Attachments: (1)
VIII. Reports to the Board
VIII.A. Financial Reports for January 2021
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Minutes from December 1, 2020
Attachments: (1)
VIII.C.2. Faculty Association Minutes from January 14, 2021
Attachments: (1)
VIII.C.3. Support Staff Organization Meeting Minutes from November 19, 2020
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 40 for WCJC ($1,056.16)
XI. Matters Relating to Academic Affairs
XI.A. Approve the use of the Title V HSI grant to renovate 2900 sq. ft. of the Hodges Library to create a new Student Career & Transfer Center where advisors can assist students with career information, advising, and transfer plans with Title V HSI grant funds and transfers ($317,371.00 - $246,371.00 - Title V HSI grant funds, $71,000.00 - transfer from plant repair & replacement fund)
XI.B. Approve the quote from ECFS, LLC to provide and install the walls needed for the renovation of the Hodges Library to create the new Student Career & Transfer Center offices and areas where advisors can assist students with funds from the Title V HSI grant and funds transferred ($193,365.00 - $138,365.00 - Title V HSI grant funds, $55,000.00 - transfer from plant repair & replacement fund)
XII. Matters Relating to Administrative Services
XII.A. Approve the increase of the micro-purchase threshold from the current $10,000.00 listed in the Code of Federal Acquisition Regulations to the maximum of $50,000.00 allowed in the aggregate for informal procurement methods
XII.B. Approve the transfer of funds to remove 32 of the original parking lot light fixtures and replace with energy efficient LED fixtures at the Richmond campus ($21,075.00 - transfer from plant repair and replacement fund)
XII.C. Approve the proposal submitted by Touchnet Information Systems to provide our Student Electronic Payment Solution to process student payments and manage student installment payments ($68,900.00 - current operating budget for 2021)
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Approve the designation of the Director of Admissions and Registrar as the Residence Determination Official for Wharton County Junior College
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Approve Division Chair Compensation for Spring 2021
Attachments: (1)
XV.C.2. Approve Department Head Compensation for Spring 2021
Attachments: (1)
XV.C.3. Approve 2021 Spring Overloads
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Cindy Diener, House Bill 5 support, facilitator, proctor, grader for spring 2021 - $2,100.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Ava Humme, assistant department head for spring 2021 - $2,100.00
Attachments: (1)
XVII.A.3. Paid Professional Assignment for Eric Reyes, assist with department head duties for English dept. for spring 2021 - $2,100.00
Attachments: (1)
XVII.A.4. Paid Professional Assignment for Jesi Ramirez, asst. college readiness math dept. head & COW's maintenance for spring 2021 - $2,800.00
Attachments: (1)
XVII.A.5. Paid Professional Assignment for Lauren Herrmann, COW's maintenance, spring 2021 - $700.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. Update on Personnel Matter
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXI.A. Discuss Appointment of External Advisors to the Board of Trustees
XXII. Adjourn

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