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November 17, 2020 at 2:30 PM - Remote Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board of trustees minutes from October 20, 2020
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Canvass of Election held on November 3, 2020
Attachments: (1)
V.B. Swearing in of trustees
V.C. Election of board officers
V.D. Approve canceling the Board of Trustee regular meeting on December 15, 2020
V.E. Approve the external audit FY2020
V.F. WCJC Foundation "Access the Arts" fundraising campaign
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Mr. Rudolph Henry
Attachments: (1)
VI.B. President's Report on actions taken during the Pandemic Shutdown
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for October 2020
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
Attachments: (1)
VIII.B.2. Technology Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Support Staff Organization October 22, 2020 Minutes
Attachments: (1)
VIII.C.2. Faculty Council October 6, 2020 Minutes
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve Title V grant positions, effective immediately
Attachments: (1)
XI.B. Approve re-organization of Academic Advising & Counseling department ($64,735.00 - $71,402.00 FY21 Budget)
XII. Matters Relating to Administrative Services
XII.A. Approve recommendation to write-off student accounts receivable balances less than $500.00
XII.B. Approve increase FY21 budget for institutional scholarships ($200,000.00 -transfer from prior year fund balance)
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Amanda Wetz extended as temporary, full-time instructor of EMS, FAC-1-8, to temporary, full-time instructor of EMS, FAC-1-8, effective January 11, 2021
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Jessica Falcon, project manager, January 2021-July 2021 - $7,000.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Shayna Guerra, project coordinator, January 2021-July 2021 - $5,600.00
Attachments: (1)
XVII.A.3. Paid Professional Assignment for Daniel Johnson, temporary instructor of Nuclear Technology, November & December 2020 - $918.75
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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