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September 15, 2020 at 2:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. Approve the August 11, 2020 Board of Trustee Budget Workshop meeting minutes
III.B. Approve the August 18, 2020 Board of Trustee Public Hearing meeting Minutes
III.C. Approve the August 18, 2020 Board of Trustee meeting minutes
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Mr. James Kelley
Attachments: (1)
VI.B. Retirement Resolution for Mr. Steve Nelson
Attachments: (1)
VI.C. President's Report on actions taken during the Pandemic Shutdown
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for August 2020
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Approve the addition of a new position for the Wharton County Junior College Foundation (The WCJC Foundation will reimburse the college for any expenses associated with the position)
X.B. Information Item:
X.B.1. Federal funding for TRiO Student Support Services Program from the Department of Education ($261,018.00 - grant funds will be deposited for expenditure from the current restricted fund)
Attachments: (1)
X.B.2. Department of Education Title V Developing Hispanic Serving Institutions Grant, Career and Transfer Center ($600,000.00 annually - grant funds will be deposited for expenditure from the current restricted fund)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XI.A. Approve the renewal of the WCJC Senior Citizen Program Title III Contract
Attachments: (1)
XI.B. Approve the EMS fee increase for National Registry of EMT's Test (All levels) 
Attachments: (1)
XI.C. Approve the agreement with Pearson's Smarthinking to provide on-line tutoring services to assist students with writing assignments and homework tutoring critical in this new learning environment while keeping up with individual access and hours connected at a rate of $22.00 an hour with an estimated 2,444 hours ($53,768.00 - CARES Act funds - $48,400.00, %5,368.00 - unrestricted current operating budget for 2020 - 2021)
Attachments: (1)
XI.D. Information Item:
XI.D.1. Chief Executive Officer Reporting Requirements under Tex. Educ. Code 51.253(c)
XI.D.2. Seek sealed offers from the public for the sale of two vans used by the Senior Citizens Program (estimated $4,000.00 revenue - unrestricted operating budget for 2020 - 2021
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve the proposal submitted by the Texas Association of School Boards cooperative to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2021 school year ($58,349.00 - current unrestricted operating budget for 2020 - 2021)
XII.B. Approval to request to set ad valorem tax rate for Wharton County Junior College District for the 2020 tax year ($7,523,563.00 - current operating revenue)
Attachments: (1)
XIII. Matters Relating to Technology
XIII.A. Approve the proposal submitted by RockIT Consulting LLC to provide remote and on-site managed support for the maintaining of the College's computer network including weekly event logs and best practice issue resolution ($68,000.00 - CARES Act Funds - $45,334.00 - unrestricted current operating budget for 2020 - 2021 - $22,666.00)
Attachments: (1)
XIII.B. Approve the purchase of 10 additionoal laptop computers from Computer Discount Warehouse Government to provide computer capabilities for various departments to service students remotely as they continue to support an on-line learning environment ($12,906.10 - CARES Act funds)
Attachments: (1)
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Approval of the reorganization of the WCJC Office of Admissions and Registration (cost savings - $100,000.00 in year one; cost savings of $150,000.00 per year thereafter)
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Andrew "Trey" Porras extended as temporary, full-time head baseball coach/instructor of kinesiology, FAC-1-7, effective August 24, 2020
Attachments: (1)
XV.C. Office of Academic Affairs
XV.C.1. Kimberly Ashburn received a change in title/assignment from regular, full-time distance education media support specialist, P-12-2, to temporary, full-time accessibility and instructional media technologist, GNT-1-2, effective July 27, 2020
Attachments: (1)
XV.C.2. Patricia A. Korenek received a change in contract length from 10.5 month to 12 month from regular, full-time instructor of associate degree nursing, FAC-1-36, to regular, full-time instructor of associate degree nursing, FAC-1-36, effective August 24, 2020
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.F.1. Duy Trinh received a change in status from part-time junior banner system administrator, $20.00 hr. x 19.5 hrs./wk. x 52 wks. = $20,280.00/yr., to temporary, full-time banner system administrator, AA-12-10, effective September 1, 2020
Attachments: (1)
XV.G. Office of Planning & Institutional Effectiveness
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Sean Amestoy, Agriculture Coordinator, fall 2020 - spring 2021 - $2,400.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Jennifer Jeffery, assistant department head-general biology coordinator, fall 2021-spring 2021 - $4,200.00
Attachments: (1)
XVII.A.3. Paid Professional Assignment for Dr. Wendy Waters, assistant department head - A & P coordinator, fall 2020 - spring 2021 - $4,200.00
Attachments: (1)
XVII.A.4. Paid Professional Assignment for Kim Raun, microbiology lab coordinator, fall 2020 - spring 2021 - $2,400.00
Attachments: (1)
XVII.A.5. Paid Professional Assignment for Lauren Herrmann, COWs maintenance, fall 2020 - $700.00
Attachments: (1)
XVII.A.6. Paid Professional Assignment for Jesi Ramirez, Asst. college readiness math dept. head & COWs maintenance, fall 2020 - $2,800.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn

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