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May 19, 2020 at 2:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board of trustee minutes from April 21, 2020
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Mrs. Deborah Yancey
Attachments: (1)
VI.B. Retirement Resolution for Ms. Amy Conover
Attachments: (1)
VI.C. Retirement Resolution for Mrs. Corrine Reutter
Attachments: (1)
VI.D. President's Report on actions taken during the Pandemic Shutdown
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for April 2020
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the attached resolution concerning Ad Valorem Tax Exemptions
Attachments: (1)
XII.B. Approve the engagement letter from Lott, Vernon & Company, P.C. for the fiscal year 2020 external audit ($38,000)
XII.C. Approve fiscal year 2020 budget adjustments
Attachments: (1)
XII.D. Approve the amendment for Joint Election Agreement and Contract Services for Election Services
Attachments: (1)
XII.E. Approve an upgrade to the existing ventilation systems on the welding side of the Reynolds Building ($149,000.00 - donation from Praxair-$100,000.00, welding program budget-$26,000.00, transfer from the plant repair & replacement fund-$23,000.00)
XII.F. Approve the transfer from plant repair and replacement fund to renovate the north east section of the parking lot at the Richmond campus for the police academy driving course ($54,500.00 - transfer from the plant repair and replacement fund)
XII.G. Approve the transfer from the plant repair and replacement fund to refurbish the Evapco stainless steel cooling tower for the HVAC system at the Richmond campus ($49,449.84 - transfer from the plant repair and replacement fund)
XII.H. Approve the transfer from the plant repair and replacement fund to replace the air valve actuator and gear on thirty one variable air volume (VAV) boxes at the Richmond campus ($28,139.00 - transfer from the plant repair and replacement fund)
Attachments: (1)
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XIV.A. Review and reaffirmation for the Wharton County Junior College Mission Statement
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Jeanette Jacobs employed as regular, full-time instructor of associate degree nursing, FAC-3-21, effective August 17, 2020
Attachments: (1)
XV.C.2. Tina Gustavus received an extension as regular, full-time instructor of developmental mathematics, FAC-1-6, effective August 24, 2020
Attachments: (1)
XV.C.3. David Faul employed as temporary, full-time instructor of mathematics, FAC-1-10, effective August 24, 2020
Attachments: (1)
XV.C.4. Heather Keahey employed as temporary, full-time instructor of mathematics, FAC-7-10, effective August 24, 2020
Attachments: (1)
XV.C.5. Kayla Kuban received a change from temporary, full-time instructor of LVN, FAC-1-2 to regular, full-time instructor of LVN, FAC-1-2, effective September 1, 2020
Attachments: (1)
XV.C.6. Melissa Moore received an extension as temporary, full-time instructor of developmental mathematics, FAC-1-3, effective August 24, 2020
Attachments: (1)
XV.C.7. Fatma Tamer employed as temporary, full-time instructor of mathematics, FAC-1-10, effective August 24, 2020
Attachments: (1)
XV.C.8. Esther Kumar received a change from temporary, part-time instructor of associate degree nursing, to regular, full-time instructor of associate degree nursing, FAC-1A-20, effective August 17, 2020
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Technology
XV.F. Office of Planning & Institutional Effectiveness
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXI.A. Wharton County Junior College Foundation - Gordon Sorrel - opportunities to hire an employee dedicated for the Foundation
XXII. Adjourn
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