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March 31, 2020 at 2:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board of trustee minutes from February 18 , 2020
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for February 2020
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Meeting Minutes from February 4, 2020
Attachments: (1)
VIII.C.2. Support Staff Organization from February 20, 2020
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve 3 new English/College Readiness Faculty (FY21 budget $45,550 - 57,050 x 3 = $136,650 - 171,150)
XII. Matters Relating to Administrative Services
XII.A. Approval to reject the proposal submitted by Don Davis of El Campo to provide a luxury sedan for the President's use and publicly solicit additional sealed proposals for that purpose.
Attachments: (1)
XII.B. Approve the proposal submitted by Atlas Roofing for the roof replacement on Mullins Hall with funds from the plant repair and replacement fund ($173,501.83 - transfer from plant repair & replacement fund)
Attachments: (1)
XII.C. Information Item:
XII.C.1. Seek sealed proposals from janitorial companies to clean the Richmond and Bay City campus locations (estimated $135,000.00 - unrestricted operating budget for 2020 - 2021)
Attachments: (1)
XIII. Matters Relating to Technology
XIII.A. Approve the transfer from the MIS plant fund for Columbia Advisory Group (CAG) to perform a Vulnerability Assessment and Policy Assessment of Wharton County Junior College ($35,000.00 - transfer from the MIS plant fund)
Attachments: (1)
XIV. Matters Relating to Planning & Institutional Effectiveness
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.A.1. Approve contract actions as listed in the attached agenda brief
Attachments: (1)
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Nicole C. Borg completed additional 15 graduate hours from temporary, full-time instructor of math, FAC-1-3, to temporary, full-time instructor of math, FAC-2-3, effective January 21, 2020
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.F.1. Philip Murad employed as regular, full-time systems analyst, AA-12-10, effective April 1, 2020
Attachments: (1)
XV.G. Office of Planning & Institutional Effectiveness
XV.G.1. Tina Kollmann received a change in title/assignment as temporary, full-time testing technician, O-11-5, to temporary, full-time coordinator of testing services, AA-1-10, effective February 24, 2020
Attachments: (1)
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn

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