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November 19, 2019 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board of trustee minutes from October 15, 2019
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Approve canceling the Board of Trustees regular meeting on December 17, 2019
V.B. Approve the external audit FY2019
V.C. Discuss method of Election of Wharton County Junior College Board of Trustees
VI. Presentations, Awards, and/or President's Report
VI.A. Revision of Board Policies
VII. Student Success
VII.A. Institutional Effectiveness Newsletter
Attachments: (1)
VIII. Reports to the Board
VIII.A. Financial Reports for October 2019
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Minutes
VIII.C.1.a. Faculty Council Minutes from October 1, 2019
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the purchase of 130 individual student desks and chairs for the 2nd floor classrooms in the Administration building ($41,590.15 - transfer from the plant repair and replacement fund)
XII.B. Approve the transfer of funds to modernize the marquis sign in front of the Wharton campus ($43,888.00 - transfer from the plant repair and replacement fund)
XII.C. Approve to transfer funds to purchase a new 12 passenger van ($32,114.00 - transfer from plant repair and replacement fund)
Attachments: (1)
XII.D. Approve the installation of a complete audio and visual system in the Pioneer Student Center's ballroom ($42,291.59 - transfer from plant repair and replacement fund)
XII.E. Approve the transfer of funds to demolish, remove, and replace unlevel concrete sidewalks at the Richmond campus ($42,786.00 - transfer from the plant repair and replacement fund)
XII.F. Information Item:
XII.F.1. Seek sealed proposals for the purchase of a full size luxury sedan for the President's use ($55,000.00 - current unrestricted operating budget for 2019 - 2020)
XII.F.2. Utilize the National IPA cooperative roofing contract established by a bid through the Region 4 Education Service Center to solicit bid offers for the replacement of the Mullins Hall roof ($160,000.00 - transfer from plant repair & replacement fund)
XIII. Matters Relating to Technology
XIV. Matters Relating to Planning & Institutional Effectiveness
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Tina Gustavus extended to spring 2020 semester as temporary, full-time instructor of developmental mathematics, FAC-1-6, effective December 14, 2019
Attachments: (1)
XV.C.2. Demitrius Moore changed from temporary, full-time instructor of developmental mathematics, FAC-1-5, to regular, full-time instructor of developmental mathematics, FAC-1-5, effective November 1, 2019
Attachments: (1)
XV.C.3. Melissa Moore extended to spring 2020 semester as temporary, full-time instructor of developmental mathematics, FAC-1-3, effective December 14, 2019
Attachments: (1)
XV.C.4. Mahmoud Shagroni changed from temporary, full-time instructor of mathematics, FAC-7-11, to regular, full-time instructor of mathematics, FAC-7-11, effective November 1, 2019
Attachments: (1)
XV.C.5. Shuching "Cynthia" Su changed from temporary, full-time instructor of mathematics, FAC-1-6, to regular, full-time instructor of mathematics, FAC-1-6, effective November 1, 2019
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology
XV.G. Office of Planning & Institutional Effectiveness
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Jessica Falcon, project manager (EAIHEP), December 2019 - December 2020 - $10,400.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Marybelle Albrecht, project director (EAIHEP), December 2019 - December 2020 - $13,000.00
Attachments: (1)
XVII.A.3. Paid Professional Assignment for Shayna Barker, EAIHEP Enrollment Services Coordinator, January 2020 - December 2020 - $7,200.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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