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March 19, 2019 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting minutes from February 19, 2019
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Facilities Update
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for February 2019
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the proposal submitted by Way Engineering, LTD to replace the HVAC system for the Pioneer Student Center first floor snack bar and add controls, security lower level, and counseling upper level ($45,780.00 - transfer from plant repair and replacement fund)
XII.B. Approval to seek bids for the sale of property located in Matagorda County, TX
XII.C. Approve the proposal submitted by Firetron Life Safety Solutions to perform a complete upgrade of the fire alarm system on the Wharton Campus and cabling ($188,259.00 - transfer from plant repair and replacement fund) 
XII.D. Approve the proposal submitted by Way Engineering, LTD to remove the existing HVAC pneumatic controls at the Fine Arts Building and replace with new DDC controls and refurbish the 2 air handlers ($279,978.00 - transfer from plant repair and replacement fund)
XII.E. Approve the transfer of funds to cover the asbestos survey, specifications, and oversight activities and abatement contractor needed for the Fine Arts HVAC controls work ($37,000.00 - transfer from the plant repair and replacement fund)
XII.F. Approve additional security improvements/upgrades with funds transferred from the plant repair and replacement fund ($88,084.70 - transfer from the plant repair replacement fund)
XII.G. Approve the agreement with El Campo Memorial Hospital for Campus-Based Health Center Services and Lease Agreement for Use of College Property
XII.H. Information Item:
XII.H.1. Approval to seek sealed bids for the construction of a Distillation Training Skid for the Process Technology Program at the Richmond Campus ($279,300.00 - funds from the Jobs and Education for Texans Grant, $14,700.00 - College matching funds from unrestricted operating budget)
XIII. Matters Relating to Technology
XIII.A. Approve the transfer of funds to purchase standard instructional technology for classrooms ($21,548.00 - transfer from the MIS plant fund for 2018 - 2019)
XIV. Matters Relating to Student Services
XV. Matters Relating to Planning & Institutional Effectiveness
XV.A. Approve the reorganization of the Office of Institutional Research to better attend to the data needs for the institution ($25,477.00 - transferred from the VPPIE salaries budget -previously designated for an administrative assistant for the VPPIE)
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.A.1. Approve contract actions as listed in the attached agenda brief.
Attachments: (1)
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Lauren F. Herrmann received a change from temporary, full-time instructor of developmental mathematics, FAC-1-0, to regular, full-time instructor of developmental mathematics, FAC-1-0, effective June 1, 2019
Attachments: (1)
XVI.C.2. Tom-Kody W. Krpec received a change from temporary, full-time instructor of developmental English, FAC-1-1, to regular, full-time instructor of developmental English, FAC-1-1, effective June 1, 2019
Attachments: (1)
XVI.C.3. Jacob Mehr received a change from temporary, full-time instructor of mathematics, FAC-1-1, to regular, full-time instructor of mathematics, FAC-1-1, effective June 1, 2019
Attachments: (1)
XVI.C.4. Jonah Mutua received a change from temporary, full-time instructor of mathematics, FAC-1-8, to regular, full-time instructor of Mathematics, FAC-1-8, effective June 1, 2019
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology
XVI.G. Office of Planning & Institutional Effectiveness
XVI.G.1. Susie Fendley received a change in title/assignment from regular, full-time research specialist, P-13-9, to regular, full-time senior research analyst, AA-1-9, effective April 1, 2019
Attachments: (1)
XVII. END OF CONSENT AGENDA
XVIII. Paid Professional Assignments
XVIII.A. Information Item:
XVIII.A.1. Paid Professional Assignment for Shayna Barker, EAIHEP Enrollment Services Coordinator, March 2019 - December 2019 - $6,000.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn
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