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February 19, 2019 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting minutes from January 15, 2019
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Board Retreat
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Ms. Mary Ann Glaze
Attachments: (1)
VI.B. Report on Board of Trustee Institute
VI.C. Training Videos
VI.D. Facilities Master Plan
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for January 2019
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Information Item:
X.A.1. Emergency Assistance Mini Grant from the Texas Higher Education Foundation ($9,124.00 - grant funds will be deposited for expenditure from the current restricted fund)
Attachments: (1)
X.A.2. Jobs and Education for Texans Grant from the Texas Workforce Commission ($279,300.00 - 5% match $14,700.00 - grant funds will be deposited for expenditure from the current restricted fund)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve fiscal year 2019 budget adjustments
Attachments: (1)
XII.B. Approve the increase to board fees charged students living on campus from $1,350.00 a semester to $1,500.00 a semester beginning with the fall of 2019 ($330,000.00 - revenue auxiliary fund budget for 2019 - 2020)
XII.C. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $10.29 to $10.55 per day beginning with the fall of 2019 ($320,000.00 - auxiliary fund budget for 2019 - 2020)
Attachments: (1)
XII.D. Approve the transfer of funds from the plant repair and replacement fund to renovate the restrooms by the tennis courts and new baseball field ($48,922.00 - transfer from the plant repair and replacement fund)
Attachments: (1)
XII.E. Approve the transfer of funds from the unexpended plant fund to create and design landscaped areas on the northwest and south sides of the Johnson Health Occupations Center ($18,386.00 - unexpended plant fund)
XIII. Matters Relating to Technology
XIII.A. Approve the transfer of funds from the MIS plant fund to purchase three servers and licenses for Banner Admin pages ($9,972.60 - transfer from the MIS plant fund for 2018 - 2019)
Attachments: (1)
XIV. Matters Relating to Student Services
XV. Matters Relating to Planning & Institutional Effectiveness
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.B.1. Shayna Barker received a change in title/assignment from temporary, full-time TRiO SSS Advising and Coaching Specialist, P-15-8, to temporary, full-time TRiO SSS Success Advisor/Coordinator, GNT-1-8, effective February 1, 2019
Attachments: (1)
XVI.C. Office of Academic Affairs
XVI.C.1. Division Chair Compensation for Spring 2019
Attachments: (1)
XVI.C.2. Department Head Compensation Worksheet for Spring 2019
Attachments: (1)
XVI.C.3. 2019 Spring Overloads
Attachments: (1)
XVI.C.4. Peter Anderson re-classification from temporary, full-time Geology instructor, F-1-3, to regular, full-time Geology instructor, F-1-3, effective June 1, 2019
Attachments: (1)
XVI.C.5. Andrea M. Shropshire received a change in contract length from regular, full-time instructor of ADN (Program Director-12 months), FAC-7-28, to regular, full-time instructor of ADN (9 months), FAC-7-28, effective August 19, 2019
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology
XVI.G. Office of Planning & Institutional Effectiveness
XVIII. Paid Professional Assignments
XVIII.A. Paid Professional Assignment for Donna Schilling, Assistant Program Director for spring 2019 - $3,000.00
Attachments: (1)
XVIII.B. Paid Professional Assignment for Bracha Silverstone, Assistant Credit Level Math Department Head for spring 2019 - $2,100.00
Attachments: (1)
XVIII.C. Paid Professional Assignment for Jesi Ramirez, Assistant College Readiness Math Department Head for spring 2019 - $2,100.00
Attachments: (1)
XVIII.D. Paid Professional Assignment for Merry Sprague, Acting Director of Financial Aid for March 1, 2019 - July 31, 2019 - $5,000.00
Attachments: (1)
XVIII.E. Paid Professional Assignment for Deborah Popek, Interim Director of HR, January 2019 and February 2019 - $1,000.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX.A. Consultation with legal counsel regarding student complaint, pursuant to Sections 551.071 of the Texas Open Meetings Act.
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn

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