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January 15, 2019 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting minutes from November 20, 2018
Attachments: (1)
III.B. The special called board meeting minutes from November 20, 2018
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of retirement for Mr. Larry Matula
Attachments: (1)
VI.B. Recognition of retirement for Mr. Juan Limones
Attachments: (1)
VI.C. Recognition of retirement for Mr. Henry Delgado
Attachments: (1)
VI.D. Recognition of retirement for Mr. Daniel Noquez
Attachments: (1)
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for November and December 2018
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Council Meeting minutes from November 6, 2018
Attachments: (1)
VIII.C.2. Support Staff Organization Minutes October 18, 2018
Attachments: (1)
VIII.C.3. Support Staff Organization Minutes November 15, 2018
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Approve the amended Memorandum of Understanding (MOU) between the Wharton County Junior College Foundation and the Wharton County Junior College District
Attachments: (1)
X.B. Information Item:
X.B.1. Defraying costs of enrolling displaced students program from the Department of Education ($56,619.00 - grant funds will be deposited for expenditure from the current restricted fund)
X.B.2. Nuclear Power Institute Equipment grant from the Texas A & M Engineering Experiment Station ($50,000.00 - grand funds will be deposited for expenditure from the current restricted fund)
XI. Matters Relating to Academic Affairs
XI.A. Approve the proposed academic calendar for 2019 - 2020
XI.B. Approve compensation scale for division chairs, effective spring 2019 ($23,000.00 - available in 2018 - 2019 current operating fund)
XII. Matters Relating to Administrative Services
XII.A. Approve the transfer of funds to conduct an evaluation of the JM Hodges Learning Center foundation ($18,900.00 - transfer from the repair and replacement plant fund)
XII.B. Approve Abel Design Group to provide the architectural design and specifications needed to solicit bids for the replacement of the J.R. Peace building roof ($13,000.00 - plus reimbursables - transfer from the plant repair and replacement fund)
XII.C. Approve replacing one of two chillers at the Richmond campus ($246,337.00 - plant repair and replacement fund)
XII.D. Approve the transfer of funds to replace the HVAC system for the Administration building first floor south and add HVAC control systems to the Administration building first floor south and first floor north sections of the building ($55,000.00 - transfer from the repair and replacement plant fund)
XII.E. Approval to close Brooking Hall at the end of Spring 2019 semester
XIII. Matters Relating to Technology
XIII.A. Approve the reorganization of the Information Systems department by upgrading a Systems Analyst position to Director of Information Systems
XIV. Matters Relating to Student Services
XIV.A. Approve Financial Aid Services (FAS) to provide consultant services to the Financial Aid Office to assist with implementation of new procedures ($25,000.00 - funds to be transferred from the plant fund)
XV. Matters Relating to Planning & Institutional Effectiveness
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. 2018 Winter Mini Overloads
Attachments: (1)
XVI.C.2. Constance P. Bowie received a change in contract length from regular, full-time instructor of associate degree nursing, FAC-3A-21 - 9 months, to regular, full-time instructor of associate degree nursing, FAC-3A-21 - 10 1/2 months, effective January 14, 2019
Attachments: (1)
XVI.C.3. Jennifer Mauch received a change in contract length as regular, full-time instructor of math, FAC-1-16 - 10 1/2 months, to regular, full-time instructor of math, FAC-1-16 - 12 months, effective January 1, 2019
Attachments: (1)
XVI.C.4. Mahmoud Shagroni employed as temporary, full-time instructor of mathematics, FAC-7-10, effective January 14, 2019
Attachments: (1)
XVI.C.5. Yvonne Smith received a change in contract length from regular, full-time instructor of math, FAC-1-19 - 9 months, to regular, full-time instructor of math, FAC-1-19 - 10 1/2 months, effective January 2, 2019
Attachments: (1)
XVI.C.6. Dolly Staude employed as temporary, full-time instructor of cosmetology, FAC-1-3, effective January 14, 2019
Attachments: (1)
XVI.C.7. Julie Woleslagle employed as temporary, full-time instructor of English, FAC-1A-1, effective January 14, 2019
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology
XVI.F.1. Allyson K. Chuc received a salary adjustment as regular, full-time systems analyst, AA-12-17, to regular, full-time director of information systems, CA-15-27, effective January 16, 2019
Attachments: (1)
XVI.F.2. Jandy Luong employed as regular, full-time systems analyst, AA-12-10, effective January 2, 2019
Attachments: (1)
XVI.G. Office of Planning & Institutional Effectiveness
XVII. END OF CONSENT AGENDA
XVIII. Paid Professional Assignments
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn
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