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October 16, 2018 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The public hearing minutes from September 4, 2018
Attachments: (1)
III.B. The public hearing minutes from September 11, 2018
Attachments: (1)
III.C. The regular board meeting minutes from September 18, 2018
Attachments: (1)
III.D. The special called board meeting minutes from September 25, 2018
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for September 2018
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Faculty Association Minutes from August 24, 2018
Attachments: (1)
VIII.C.2. Support Staff Organization meeting minutes from September 20, 2018
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve the renewal of WCJC Senior Citizen Program Title III Contract
Attachments: (1)
XI.B. Approve $15.00 course fees - Computer Science, effective spring 2019 (no cost - estimated revenue is $900.00 initially)
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve the purchase of the College's office supplies from Reliant Business Products, Inc. of Houston ($130,000.00 - unrestricted operating budget)
Attachments: (1)
XII.B. Approve the resolution conveying title of properties to the City of Wharton
Attachments: (1)
XII.C. Approval to amend agenda item originally approved by the WCJC Board of Trustees on August 21, 2018 ($30,000.00 - transfer from plant repair and replacement fund)
Attachments: (1)
XII.D. Approve the allocation of funds from the prior year fund balance for 2018 outstanding encumbrances ($1,951,946.56 - unrestricted operating fund for 2018 - 2019 - $279,323.02, unexpended plant fund - $1,672,623.54)
Attachments: (1)
XII.E. Information Item:
XII.E.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction
Attachments: (1)
XII.E.2. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget for 2018 - 2019)
Attachments: (1)
XIII. Matters Relating to Technology
XIV. Matters Relating to Student Services
XIV.A. Approve WCJC becoming a Texas Commission on Fire Protection (TCFP) State Certification testing site and a $25.00 proctoring fee for TCFP examinations, effective October 22, 2018 (no added cost - estimated that the test center will do administrations of 100 per year to create revenue of $2,500.00)
Attachments: (1)
XIV.B. Approve WCJC becoming a Texas Commission on Environmental Quality (TCEQ) State Licensure test site and a $25.00 proctoring fee for TCEQ examinations, effective October 22, 2018 (no added cost - estimated that the test center will do administrations of 30 per year to create revenue of $750.00)
Attachments: (1)
XV. Matters Relating to Planning & Institutional Effectiveness
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Laurie E. Jensen employed as regular, full-time dean of vocational instruction, D-15-33, effective January 2, 2019
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology
XVI.G. Office of Planning & Institutional Effectiveness
XVIII. Paid Professional Assignments
XVIII.A. Paid Professional Assignment for Obiageli Nwosu - online CHEM 1401 development for fall 2018 - $1,050.00
Attachments: (1)
XVIII.B. Paid Professional Assignment for Yvonne Smith - assistant math department head for fall 2018 - $2,100.00
Attachments: (1)
XVIII.C. Paid Professional Assignment for Ariel Taylor - assistant college readiness math department head for fall 2018 - $2,100.00
Attachments: (1)
XVIII.D. Paid Professional Assignment for David Camejo - CHEM 1412 lead teacher for fall 2018 - $700.00
Attachments: (1)
XVIII.E. Paid Professional Assignment for Sean Derrickson - CHEM 1411 lead teacher for fall 2018 - $700.00
Attachments: (1)
XVIII.F. Paid Professional Assignment for Oby Nwosu - CHEM 1405 lead teacher for fall 2018 - $700.00
Attachments: (1)
XVIII.G. Paid Professional Assignment for Keith Case - management of College fitness center for 9/1/18 to 12/31/18 - $4,000.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX.A. Update Board on Personnel Issues
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn

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