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May 15, 2018 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee meeting minutes from April 17, 2018
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Canvass of Election held on May 5, 2018
Attachments: (1)
V.B. Swearing in of trustees
V.C. Election of board officers
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of retirement for Ms. Patrice Carter
Attachments: (1)
VI.B. Recognition of retirement for Mr. Earl Westerfield
Attachments: (1)
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for April 2018
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Academic Affairs Council meeting minutes from March 21, 2018
Attachments: (1)
VIII.C.2. Extended Cabinet Minutes from February 15, 2018
Attachments: (1)
VIII.C.3. Faculty Council meeting minutes from April 4, 2018
Attachments: (1)
VIII.C.4. Support Staff Organization meeting minutes from April 19, 2018
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Consideration and possible action to approve the engagement of the Texas Association of School Boards, Inc. (TASB) to create a local policy manual for Wharton County Junior College ($20,225.00 - FY18 current unrestricted operating budget )
X.B. Review and reaffirmation of the Wharton County Junior College Mission Statement
XI. Matters Relating to Academic Affairs
XI.A. Approve a new full time instructor position for Cosmetology ($66,068.00 - FY18 current unrestricted operating budget)
XI.B. Approve the additional purchase of 500 hours of on-line tutoring from Smarthinking by Pearson ($12,500.00 - unrestricted current operating budget for 2017 - 2018)
XII. Matters Relating to Administrative Services
XII.A. Approve Wharton Independent School District (WISD) Realizing Our Academic Reward (ROAR) Academy tuition and fees waiver (maximum waived revenue could potentially be $69,535.00 for FY19)
XII.B. Approve the engagement letter from Lott, Vernon & Company, P.C. for the fiscal year 2018 external audit dated March 6, 2018 ($37,000.00 - current unrestricted operating budget for 2018 -2019)
XII.C. Approve the solicitation of qualifications for engineering and architectural firms to act as our representative during the Design/Build project for the baseball stadium (estimated $20,000.00 - from outside source)
XII.D. Authorize the President to name an Evaluation Committee charged with reviewing all qualifications and proposals submitted for the construction of the baseball stadium and ranking them using the method detailed in the RFQ to determine the most qualified firm
XII.E. Approve the change proposal request from Bass Construction for the moisture remediation process needed for the first floor concrete at the Johnson Health Occupations Center ($52,183.39 - previously approved JHOC Bass Construction contract contingency funds)
XII.F. Approve the purchase of the listed teaching equipment and supplies requested for the Johnson Health Occupations Center ($2,100,000.00 - funds from the unexpended plant fund)
XII.G. Information Item
XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction ($-0- current unrestricted operating budget for 2017 - 2018)
XIII. Matters Relating to Technology and Institutional Research
XIII.A. Approve the transfer of funds for the purchase of 55 new computers and monitors for the Windows 10 computer lab projects to replace the 25 computers and monitors in Peace 109, 25 computers and monitors in Sugar Land 370 and five systems for storage ($45,550.00 - transfer from the MIS Plant fund for 2017 - 2018)
XIII.B. Approve the transfer of funds for the purchase of a 3-year prepaid subscription and license agreement with Weave Assessment Management Software for use in strategic planning functions and the submission of the SACSCOC Focused report and QEP ($37,800.00 - transfer from the MIS plant fund)
XIV. Matters Relating to Student Services
XIV.A. Approve the transfer of funds for the renovation of the testing center on the Wharton, Richmond and Sugar Land campuses to create reduced distraction testing spaces for students with Americans with Disabilities Act (ADA) accommodations ($38,810.00 - transfer from the plant fund)
XIV.B. Approve the transfer of funds to pay for part-time staff and over time for current staff to convert WCJC's student records from 1946 to 1982 into electronic format ($18,088.00 - transfer from the plant fund)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Peter Anderson extended as temporary, full-time geology instructor, FAC-1-2, effective June 1, 2018
Attachments: (1)
XV.C.2. Brady Hutchison received a change from temporary, full-time instructor of history, FAC-1-8, to regular, full-time instructor of history, FAC-1-8, effective August 20, 2018
Attachments: (1)
XV.C.3. Hector Weir employed as regular, full-time instructor of Spanish, FAC-7-5, effective August 20, 2018
Attachments: (1)
XV.C.4. Elife Dogan-Ciftci received a change from temporary, full-time instructor of math, FAC-7-6, to regular, full-time instructor of math, FAC-7-6, effective June 1, 2018
Attachments: (1)
XV.C.5. Laurence Jenkins received a change from temporary, full-time instructor of electronics engineering technology, FAC-1-5, to regular, full-time instructor of electronics engineering technology, FAC-1-5, effective June 1, 2018
Attachments: (1)
XV.C.6. Marci Espinosa received a change from temporary, full-time instructor of PTA, FAC-1-1, to regular, full-time instructor of PTA, FAC-1-1, effective July 7, 2018
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Paid Professional Assignment for Brenda Bode - Site Coordinator for CRDTS exam, May 16-20, 2018 - $1,680.00
Attachments: (1)
XVII.B. Paid Professional Assignment for Carol Derkowski - Site Director for CRDTS exam, May 16-20, 2018 - $875.00
Attachments: (1)
XVII.C. Paid Professional Assignment for Garland Novosad - Site Director for CRDTS exam, May 16-20, 2018 - $1,000.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. President's Evaluation (under separate cover)
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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