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January 23, 2018 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee meeting minutes from November 21, 2017
Attachments: (1)
III.B. The special board meeting minutes from November 21, 2017
Attachments: (1)
III.C. The public hearing meeting minutes from August 15, 2017
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Board Retreat
VI. Presentations, Awards, and/or President's Report
VI.A. Introduction of Presidential Scholars 2017 - 2018
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for December 2017
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Support Staff Organization Meeting Minutes from November 16, 2017
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve proposed academic calendar 2018 - 2019
Attachments: (1)
XI.B. Approve funding for the Skills Development Fund Grant for Continuing Education in partnership with Environmental Development Partners (EDP) - ($383,615.00)
XII. Matters Relating to Administrative Services
XII.A. Approve Order of Election for Board of Trustees Election ($20,000.00 - budgeted in the 2017 - 2018 current unrestricted operating budget)
XII.B. Approve the joint election agreement and Election Service Contract between Wharton County and Wharton County Junior College (approximately $20,000.00 - budgeted in 2017 - 2018 current unrestricted operating budget)
Attachments: (1)
XII.C. Approve Abel Design Group to develop plans and bid specifications for the needed reconstruction of the Peace Building parking lot 4 ($17,050.00 + reimbursables - transferred from plant repair and replacement fund)  This amount includes $2,500.00 for the needed geotechnical services.
XIII. Matters Relating to Technology and Institutional Research
XIV. Matters Relating to Student Services
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Amanda Allen employed as regular, full-time vice president of planning & institutional effectiveness, VP-13-40, effective March 1, 2018
Attachments: (1)
XV.C. Office of Academic Affairs
XV.C.1. Evgeny "Eugene" Romashets employed as temporary, full-time instructor of physics, FAC-7-10, effective January 8, 2018
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. 2017 Winter Mini Overloads
Attachments: (1)
XVII.B. Paid Professional Assignment for Merry Sprague, Acting Director of Financial Aid - December 1, 2017 - April 30, 2018 - $5,000.00
Attachments: (1)
XVII.C. Paid Professional Assignment for Sharon Gregory, BCIS 1305 master course - Winter mini - $2,100.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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