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October 17, 2017 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee meeting minutes from September 19, 2017
Attachments: (1)
III.B. The Public Hearing minutes from September 12, 2017
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for September 2017
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Support Staff Organization meeting minutes from September 28, 2017
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the lease agreement with Dahill Office Technology Corporation for the College copiers and needed software located in various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($60,000.00 - unrestricted operating budget)
XII.B. Approve the allocation of funds from the prior year fund balance for 2017 outstanding encumbrances ($6,784,955.12 - $694,524.94 - unrestricted operating fund for 2017 - 2018, $6,090,430.18 - plant fund)
XII.C. Approve the transfer of funds from the plant repair and replacement fund to cover the cost of the needed repairs to chiller number two at the Richmond campus ($19,868.05 - transfer from plant repair & replacement fund)
XII.D. Approve ThyssenKrupp to perform an upgrade modernization on the Science building elevator ($59,192.69 - current operating budget for 2017 - 2018)
XII.E. Approve Acme Architectural Hardware's quote under Buyboard Cooperative Contract #501-15 to supply and install all new store fronts, doors and door hardware for the exterior entrances at the Pioneer Student Center ($69,555.20 - transfer from plant repair & replacement fund)
XII.F. Approve the proposal by Hunton Services using their Choice Partners Cooperative Contract to supply and install a new building automation system for the Wharton and Richmond campuses ($137,596.00 - transfer plant repair & replacement fund)
XII.G. Approve one year extension of the agreement with Ambassador Services to provide janitorial services in Richmond and Bay City campuses ($129,390.00 - unrestricted operating budget)
XII.H. Information Item:
XII.H.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget for 2017 - 2018)
Attachments: (1)
XIII. Matters Relating to Technology and Institutional Research
XIV. Matters Relating to Student Services
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Jessica Falcon extended as temporary, full-time TRIO student support services project director, CA-4-8, effective September 1, 2017
Attachments: (1)
XV.C. Office of Academic Affairs
XV.C.1. Ricky L. Schooler changed from temporary, part-time instructor of process technology to temporary, full-time instructor of process technology, FAC-1-10, effective August 21, 2017
Attachments: (1)
XV.C.2. Taraneh Zekavat extended as temporary, full-time director of adult education & literacy, CA-1-10, effective September 1, 2017
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Fall 2017 Overloads
Attachments: (1)
XVII.B. Department head compensation for fall 2017
Attachments: (1)
XVII.C. Paid Professional Assignment for Robert Wolter, oversee Sugar Land administrative functions, 9/1/17 - 11/30/17 - $3,000.00
Attachments: (1)
XVII.D. Paid Professional Assignment for Sean Amestoy for agriculture coordinator, fall 2017 - spring 2018 - $2,400.00
Attachments: (1)
XVII.E. Paid Professional Assignment for Jennifer Jeffery, assistant department head - general biology coordinator, fall 2017 - spring 2018 - $4,200.00
Attachments: (1)
XVII.F. Paid Professional Assignment for Kim Raun, microbiology lab coordinator, fall 2017 - spring 2018 - $2,400.00
Attachments: (1)
XVII.G. Paid Professional Assignment for Dr. Wendy Waters, assistant department head - A&P Coordinator, fall 2017 - spring 2018 - $4,200.00
Attachments: (1)
XVII.H. Paid Professional Assignment for Yvonne Smith, assistant math department head, fall 2017 - spring 2018 - $6,300.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XX.A. Approval of the following regulations:  Regulations have been reviewed through governance structure and recommended changes were made (policy change requires board approval)
XX.A.1. Regulation 372 - Facilities Usage by Student Groups
Attachments: (1)
XX.A.2. Regulation 426 - Tuition Charges for Noncredit Continuing Education
XXI. Other Business
XXII. Adjourn
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