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November 20, 2018 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting minutes from October 16, 2018
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Policy Conversion Presentations - Kelly Grab, Texas Association School Boards (TASB)
V.B. WCJC Foundation - Gordon Sorrell
V.C. Approve canceling the Board of Trustees regular meeting scheduled for December 18, 2018
V.D. Approve the external audit FY2018
VI. Presentations, Awards, and/or President's Report
VI.A. Update on SACSCOC visit - Dr. Amanda Allen
VI.B. M.G. and Lillie A. Johnson Foundation, Inc. grant award to fund direct scholarships to students in the Health Sciences and Allied Health Programs - $500,000.00
Attachments: (1)
VI.C. Video - Presentation Community College Funding Sources
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for October 2018
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Academic Affairs Council Meeting minutes from October 22, 2018
Attachments: (1)
VIII.C.2. Faculty Council Meeting minutes from September 18, 2018
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Information Item:
X.A.1. Federal funding for Emergency Assistance to Institutions of Higher Education Program from the Department of Education ($500,000.00 - grant funds deposited for expenditure from the current restricted fund)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XI.A. Approve Kids' College facility rental agreement ($96,804.00 - budgeted in FY19; tuition offsets the cost)
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve the bid submitted by BLS Construction of El Campo to build the circle drive at the Duson-Hansen Fine Arts Building ($178,900.00 - funds donated to the College from the Foundation)
Attachments: (1)
XII.B. Approve qualified investment brokers
Attachments: (1)
XIII. Matters Relating to Technology
XIII.A. Approve the transfer from the MIS plant fund for the purchase of graphics cards and solid state hard drives for the engineering and gaming labs at the Wharton, Richmond, and Sugar Land campuses ($46,833.00 - transfer from the MIS plant fund for 2018 - 2019)
Attachments: (1)
XIV. Matters Relating to Student Services
XIV.A. Approve Financial Aid Services (FAS) to provide interim staffing in the financial aid office from November 2018 through March 2019 to assist with all aspects of financial aid processing and administration ($77,600.00 - current operating expenses)
Attachments: (1)
XV. Matters Relating to Planning & Institutional Effectiveness
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Kimberly Willis employed as temporary, full-time director of senior citizens program, GTN-1-10, effective October 29, 2018
Attachments: (1)
XVI.C.2. David J. Woods received a salary adjustment for completion of 9 graduate hours as regular, full-time instructor of computer science, FAC-3-16, to regular, full-time instructor of computer science, FAC-4-16, effective August 20, 2018
Attachments: (1)
XVI.C.3. Cynthia Cruz received a salary adjustment for completion of 9 additional graduate hours as regular, full-time instructor of associate degree nursing, FAC-2A-30 to regular, full-time instructor of associate degree nursing, FAC-3-30, effective August 20, 2018
Attachments: (1)
XVI.C.4. Obie Adkins, II employed as regular, full-time instructor of EMS, FAC-1-10, effective January 14, 2019
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.D.1. Helen C. Brewer employed as regular, full-time director of Richmond campus, CA-10-10, effective November 13, 2018
Attachments: (1)
XVI.E. Office of Student Services
XVI.F. Office of Technology
XVI.F.1. Anna "Kay" Gardner employed as regular, full-time counselor, FAC-1-6, effective November 26, 2018
Attachments: (1)
XVI.G. Office of Planning & Institutional Effectiveness
XVIII. Paid Professional Assignments
XVIII.A. Paid Professional Assignment for Andrew Berezin, PTK Advisor, fall 2018 and spring 2019 - $3,000.00
Attachments: (1)
XVIII.B. Paid Professional Assignment for Elizabeth Rexford, PTK Advisor, fall 2018 and spring 2019 - $3,000.00
Attachments: (1)
XVIII.C. Paid Professional Assignment for Jessica Falcon, Project Manager (EAIHEP), December 2018 - November 2019 - $9,600.00
Attachments: (1)
XVIII.D. Paid Professional Assignment Marybelle Perez, Project Director (EAIHEP), December 2018 - November 2019 - $12,000.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn

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