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April 17, 2018 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee meeting minutes from March 27, 2018
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for March 2018
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Support Staff Organization meeting minutes from March 22, 2018
Attachments: (1)
VIII.C.2. Faculty Council Minutes from March 2018
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XII. Matters Relating to Administrative Services
XII.A. Approve the bid submitted by Bass Construction of Rosenberg for the reconstruction of the Peace Building parking lot 4 ($487,000.00 - transfer from plant repair and replacement fund)
XII.B. Approve the transfer of funds to cover the cost of materials testing and inspection during the renovation of the Peace Building parking lot 4 ($14,332.00 - transfer from plant repair and replacement fund)
XII.C. Approve the purchase of the listed furniture needed for the Johnson Health Occupations Center ($500,000.00 - unexpended plant fund)
XII.D. Approve the rejection of the proposal submitted by All-Tex Networking Solutions to complete the audio/visual and network infrastructure for the renovation and addition to the Johnson Health Occupations Center
XII.E. Approve the proposal submitted by Intelligent Cabling Solutions to complete the audio/visual and network infrastructure for the renovation and addition to the Johnson Health Occupations Center ($52,530.00 - unexpended plant fund)
XII.F. Approve the proposal submitted by Dowley Security Systems to install 7 access door controllers and one multi sensor camera in the Johnson Health Occupations Center for the addition and renovation currently in progress ($17,288.58 - unexpended plant fund)
XII.G. Approve the proposal submitted by Merry X-Ray to remove, relocate and re-install three medical X-ray imaging systems from Johnson Health Occupations Center during the renovation this summer ($9,400.00 - unexpended plant fund)
XII.H. Information Item:
XII.H.1. Seek competitive sealed proposals for an on-line tutoring product to assist students with writing assignments and homework tutoring while keeping up with individual access and hours connected (estimated $55,000.00 - unrestricted current operating budget for 2018 - 2019)
XIII. Matters Relating to Technology and Institutional Research
XIII.A. Approve the transfer from the MIS plant fund for Strata Information Group (SIG) to provide consulting/training services for the Financial Aid Banner system ($17,740.00 - current unrestricted operating budget for 2017 - 2018)
XIII.B. Approve the transfer from the MIS plant fund to replace the document imaging server ($11,254.82 - current unrestricted operating budget for 2017 - 2018)
XIV. Matters Relating to Student Services
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. David Camejo received a change from temporary, full-time instructor of chemistry, FAC-7-2, to regular, full-time instructor of chemistry, FAC-7-2, effective June 1, 2018
Attachments: (1)
XV.C.2. Ross Couvillon employed as regular, full-time instructor of biology, FAC-7-3, effective August 20, 2018
Attachments: (1)
XV.C.3. Sara P. Fira extended as temporary, full-time GPS campus student success project coordinator/online academic advising, AA-1-2, effective September 1, 2018
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Paid Professional Assignment for Cindy Diener, Final Exam Proctor/Final Exam Essay Grader, 5/14/2018 - 6/20/2018 - $2,100.00
Attachments: (1)
XVII.B. Paid Professional Assignment for Merry Sprague, Acting Director of Financial Aid, May 1, 2018 through September 30, 2018 - $5,000.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. President's Evaluation Instrument
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXI.A. Review of Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Compliance Report and Ten Year Review
XXI.B. Review of Board of Trustee Bylaws-Regulations (Reg. 002 & 003)
XXI.C. Board Training
XXII. Adjourn
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