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January 17, 2017 at 6:30 PM - Regular Board Meeting

I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular Board of Trustee minutes from November 15, 2016.
Attachments: (1)
III.B. The board workshop minutes from November 15, 2016.
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of retirement for  Ms. Susan Hoelscher
Attachments: (1)
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
Attachments: (1)
VIII.B. Management Reports
VIII.B.1. Technology Report
Attachments: (1)
VIII.B.2. Financial Aid Report
Attachments: (1)
VIII.B.3. Testing Report
Attachments: (1)
VIII.C. Reports from College Governance Councils
VIII.C.1. Support Staff Organization minutes from November 17, 2016
Attachments: (1)
VIII.C.2. Academic Affairs Council minutes from November 9, 2016
Attachments: (1)

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve the 2017 - 2018 Academic Calendar
Attachments: (1)
XI.B. Approve transferring funds to renovate space to add a classroom and storage on the Bay City campus suite C ($115,000.00 - transfer from the plant repair and replacement fund)
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve the Memorandum of Understanding with Wharton Independent School District
Attachments: (1)
XII.B. Create a new "Administrative Services Specialist" position for the Sugar Land Campus ($33,550.00/year)
Attachments: (1)
XII.C. Approve the resolution to seek bids for sale of surplus property, Homer W. Amman estate
XII.D. Approve additional qualified investment brokers
Attachments: (1)
XII.E. Approve Abel Design Group and Rickes Associates to develop a new college wide Master Plan that includes all locations ($266,450.00 plus reimbursable expenses - plant repair and replacement fund)
XII.F. Approve Dowley Security Systems, Inc. to provide the proposed security system upgrades ($1,330,410.00 - transfer from plant repair & replacement fund)
XII.G. Information Item:
XII.G.1. Seek offers from the public for the sale of surplus or damaged property using an on-line auction (current unrestricted operating budget for 2016 - 2017)
XII.G.2. Seek competitive sealed proposals for the renovation of the Richmond Campus Technical Wing ($1,600,000.00 - transfer from plant repair & replacement fund)
XII.G.3. Seek competitive sealed proposals for the renovation and addition to the Johnson Health Occupations Center ($7,059,398.00 - transfer from plant repair & replacement fund)
XIII. Matters Relating to Technology and Institutional Research
XIV. Matters Relating to Student Services
XIV.A. Approve an Accuplacer College Level Math Test fee of $20.00/test (cost for an estimate of 100 administrations per year is $510, with revenues of $2,000.00)
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.C.1. Natasha Goins received a salary adjustment (completion of hours towards PhD) as regular, full-time instructor of associate degree nursing, FAC-1-28, to regular, full-time instructor of associate degree nursing, FAC-1A-28, effective August 22, 2016
Attachments: (1)
XV.C.2. Stephen Lyford received a salary adjustment (additional graduate hours completed) as regular, full-time instructor of computer science, FAC-2A-14, to regular, full-time instructor of computer science, FAC-3-14, effective January 9, 2017
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVII. Paid Professional Assignments
XVII.A. Winter Mini Overloads 2016
Attachments: (1)
XVII.B. Paid Professional Assignment for Donna Schilling, Assistant Program Director, spring 2017 - $3,000.00
Attachments: (1)
XVII.C. Paid Professional Assignment for Mike Conway, Course Development for NRC Curriculum Grant, fall 2014 - fall 2016 - $10,000.00
Attachments: (1)
XVII.D. Paid Professional Assignment for Donna Schilling for Assistant Program Director, fall 2016 - $3,000.00
Attachments: (1)
XVII.E. Paid Professional Assignment for Robert Wolter, Oversee Sugar Land Administrative functions, 1/1/17 - 5/31/17 - $2,500.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. Discuss the Homer A. Amman property
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XX.A. Approval of the following regulations: 
XX.A.1. Regulation 002: Board's Legal Status
Attachments: (1)
XX.A.2. Regulation 003:  Board Members
Attachments: (1)
XX.A.3. Regulation 222:  Purchasing and Bidding
Attachments: (1)
XX.A.4. Regulation 465:  Faculty Teaching Loads
Attachments: (1)
XX.A.5. Regulation 561:  Solicitations Of And By Students
Attachments: (1)
XX.A.6. Regulation 875:  Remediation of Performance:  Contract Employees
Attachments: (1)
XX.B. Information Item:
XX.B.1. Regulation 321:  Security and Public Safety Department
Attachments: (1)
XX.B.2. Regulation 781:  Associate of Arts and Associate of Arts in Teaching Degree Requirements
Attachments: (1)
XX.B.3. Regulation 782:  Associate of Applied Science Degree Requirements
Attachments: (1)
XXI. Other Business
XXII. Adjourn

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