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November 15, 2016 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting held on October 18, 2016
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Approve canceling the Board of Trustees regular meeting scheduled for December 20, 2016
V.B. Approve the external audit for FY 2016
VI. Presentations, Awards, and/or President's Report
VI.A. Update on the signage on the Sugar Land Campus
VI.B. Update on the MOU for the Baseball Field
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for October 2016
Attachments: (1)
VIII.B. Information Item:  Management Reports
Attachments: (3)
VIII.C. Information Item:  Reports from College Governance Councils
VIII.C.1. Faculty Council Minutes from October 6, 2016
Attachments: (1)
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
XI. Matters Relating to Academic Affairs
XI.A. Approve transferring funds to renovate space and create an office for the Dean of Vocational Instruction ($30,000.00 - transfer from the plant repair and replacement fund)
XII. Matters Relating to Administrative Services
XII.A. Approve the fiscal year 2016 budget adjustments
Attachments: (1)
XII.B. Approve the qualified investment broker list
Attachments: (1)
XII.C. Approve the financial stability policy resolution
Attachments: (1)
XII.D. Approve the endowment fund investment advisor
Attachments: (1)
XIII. Matters Relating to Technology and Institutional Research
XIII.A. Approve the transfer of funds from the MIS plant fund for the purchase of the Ellucian Intelligent Learning Platform ($64,000.00 - transferred from the MIS plant fund)
Attachments: (1)
XIV. Matters Relating to Student Services
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Academic Affairs
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XX.A. Regulation 004 Board Organization:  Board Officers, Officials, Committees
XX.B. Regulation 007  Board Meetings
Attachments: (1)
XX.C. Regulation 008  Nepotism
Attachments: (1)
XX.D. Regulation 010  Roles and Functions of the WCJC Board of Trustees
Attachments: (1)
XX.E. Regulation 012  Public Complaints and Hearings
Attachments: (1)
XXI. Other Business
XXII. Adjourn
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