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September 20, 2016 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The budget workshop held on August 9, 2016.
Attachments: (1)
III.B. The public hearing held on August 16, 2016.
Attachments: (1)
III.C. The regular board meeting held on August 16, 2016
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Request to set ad valorem tax rate for the Wharton County Junior College District for the 2016 tax year
Attachments: (1)
VI. Presentations, Awards, and/or President's Report
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports for August 2016
Attachments: (1)
VIII.B. Information Item:  Management Reports
Attachments: (3)
VIII.C. Information Item:  Reports from College Governance Councils
IX. CONSENT AGENDA
Description: 

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

X. Matters Relating to General Administration
X.A. Approve Memorandum of Understanding (MOU) between Wharton County Junior College and the Wharton County Junior College Foundation as amended 8-16-2016
Attachments: (1)
X.B. Information Item:
X.B.1. Funding from Texas Workforce Commission for Jobs and Education for Texans Grant Program ($350,000.00 - matching requirement of $18,642.00)
X.B.2. Federal funding for TRiO Student Support Services Program from the Department of Education ($225,847.00)
Attachments: (1)
XI. Matters Relating to Academic Affairs
XI.A. Information Item:
XI.A.1. Seek bids for welding equipment from Jobs and Education for Texans (JET) Grant ($350,000.00 - grant funds and $18,642.00 WCJC matching funds for FY 2017) 
Attachments: (1)
XII. Matters Relating to Administrative Services
XII.A. Approve an exterior lighting retrofit installing LED lighting to the Wharton campus buildings and parking lots ($92,000.00 - transfer from plant repair and replacement fund)
Attachments: (1)
XII.B. Approve for the construction of a metal building to house the new turbine steam generator needed as part of the process technology program at the Richmond campus ($25,000.00 - transfer from plant repair & replacement fund)
XII.C. Approve 10/20 year write off of Fort Bend County property taxes
XII.D. Approve the construction of a metal roof to cover the Hands On Training skid in Bay City ($35,000.00 - transfer from plant repair & replacement fund)
Attachments: (1)
XII.E. Approve the purchase of the College's office supplies from Reliant Business Products, Inc. of Houston (estimated $130,000.00 - current operating budget for 2016 - 2017)
Attachments: (1)
XII.F. Approval to reaffirm lease agreement and payments for college copiers (estimated $84,000.00 - current unrestricted operating budget for 2016 - 2017)
XII.G. Information Item:
XII.G.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget for 2016 - 2017)
Attachments: (1)
XIII. Matters Relating to Technology and Institutional Research
XIII.A. Approve to purchase implementation and training services from Strata Information Group for period-based budgeting setup and technical support for SQL-scripting ($43,900.00 - transfer from the MIS plant fund)
Attachments: (1)
XIV. Matters Relating to Student Services
XIV.A. Approve to change the Student Recruiter/Academic Advisor position from temporary to regular
Attachments: (1)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.B.1. Veronica Garcia extended as temporary, full-time Title V Hispanic Serving Institution Science, Technology, Engineering, and Math success coach, GNT-1-3, effective September 1, 2016
Attachments: (1)
XV.C. Office of Academic Affairs
XV.C.1. Taraneh Zekavat employed as temporary, full-time Director of Adult Education Literacy, CA-1-10, effective September 1, 2016
Attachments: (1)
XV.C.2. David J. Woods received a salary adjustment for completion of 27 graduate hours as regular, full-time instructor of computer science, FAC-2A-13, to regular, full-time instructor of computer science, FAC-3-14, effective August 22, 2016
Attachments: (1)
XV.D. Office of Administrative Services
XV.E. Office of Student Services
XV.F. Office of Technology and Institutional Research
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Tim Guin, division chair duties for Vocational Sciences division, academic year 2016 - 2017 - $5,000.00
Attachments: (1)
XVII.A.2. Paid Professional Assignment for Cynthia Diener, assistant department head of English, fall 2016 and spring 2017 - $300.00 per semester
Attachments: (1)
XVII.A.3. Paid Professional Assignment for Bob Nottebart, PTK Advisor, fall 2016 and spring 2017 - $3,000.00
Attachments: (1)
XVII.A.4. Paid Professional Assignment for Dr. Elizabeth Rexford, PTK Advisor, fall 2016 and spring 2017 - $3,000.00
Attachments: (1)
XVII.A.5. Paid Professional Assignment for Kim Raun, microbiology lab coordinator, fall 2016 and spring 2017 - $2,400.00
Attachments: (1)
XVII.A.6. Paid Professional Assignment for Jennifer Jeffery, assistant department head - general biology, fall 2016 and spring 2017 - $4,200.00
Attachments: (1)
XVII.A.7. Paid Professional Assignment for Sean Amestoy, agriculture coordinator, fall 2016 and spring 2017 - $2,400.00
Attachments: (1)
XVII.A.8. Paid Professional Assignment for Dr. Wendy Waters, assistant department head - A & P coordinator, fall 2016 and spring 2017 - $4,200.00
Attachments: (1)
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX. Consideration and possible action on items discussed in closed session
XX. Discuss Matters Relating to Formal Policy
XXI. Other Business
XXII. Adjourn
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