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May 17, 2016 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting held on March 22, 2016
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Canvass of Election held on May 7, 2016
Attachments: (1)
V.B. Swearing in of trustees
V.C. Election of board officers
V.D. Report on Board of Trustees Institute - Larry Sitka
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of retirement for Mrs. Barbara Bubela
Attachments: (1)
VI.B. Recognition of retirement for Mr. Scott Glass
Attachments: (1)
VI.C. Recognition of retirement of Mrs. Cynthia Knox
Attachments: (1)
VII. Student Success
VII.A. Update on Washington DC trip with 2015/2016 President's Scholars
VIII. Reports to the Board
VIII.A. Financial Reports for April 2016
Attachments: (1)
VIII.B. Information Item:  Management Reports
Attachments: (4)
VIII.C. Information Item:  Reports from College Governance Councils
VIII.C.1. Academic Affairs Council minutes - February 23, 2016
Attachments: (1)
VIII.C.2. Faculty Council minutes - February 4, 2016
Attachments: (1)
IX. Reports from Committees of the Board
IX.A. Audit/Finance Committee
IX.B. Facilities Committee
IX.C. Legislative Committee
X. CONSENT AGENDA
Description:  This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
XI. Matters Relating to General Administration
XII. Matters Relating to Academic Affairs
XII.A. Approve a new faculty position in psychology ($43,050.00 - $54,550.00 FY17 budget)
Attachments: (1)
XII.B. Approve Radiology student fees, effective fall 2016
Attachments: (1)
XII.C. Approval for the renewal of WCJC Senior Citizen Program Title III Contract
Attachments: (1)
XII.D. Approve the bid submitted by Ingenious of Houston to build the boiler, turbine power plant skid for the Process Technology Program at the Richmond Campus ($295,000.00 - transfer from the plant fund)
Attachments: (1)
XII.E. Approve increasing faculty overload compensation from $600 per equated pay hour (EPH) to $700 per EPH, effective August 2016 ($408,000.00 estimated cost to be included in the FY17 budget operating expenditures)
Attachments: (1)
XII.F. Approve no charge for academic semester credit hours (SCH) above 13 hours credit hours
Attachments: (1)
XIII. Matters Relating to Administrative Services
XIII.A. Approve the recommended increase from Great Western Dining to the student's cafeteria board plan from $9.57 to $9.82 per day beginning with the fall of 2016 ($293,000.00 - auxiliary fund budget for 2016-2017)
Attachments: (1)
XIII.B. Approve Abel Design Group (ADG) to develop plans and bid specifications for the 18,000 square foot addition and renovation of the existing 33,000 square feet of the Johnson Health Occupations Center (JHOC)  ($365,260.00 - transfer from plant repair & replacement fund)
Attachments: (1)
XIII.C. Approve fiscal year 2016 budget adjustments
Attachments: (1)
XIII.D. Approval of the fourth amendment to UHS/WCJC lease - Sugar Land ($76,107.15/year - unrestricted budget)
Attachments: (1)
XIII.E. Approve the amendment to the Interlocal Cooperation Agreement with the Fort Bend County Tax Assessor/Collector for the collection of taxes ($4,000.00 approximately - 2016 - 2017 unrestricted budget.  The only cost associated with collection is $0.35 per parcel for approximately 11,500 parcels in Needville ISD)
Attachments: (1)
XIII.F. Approve the engagement letter from Lott, Vernon & Company, P.C. dated April 22, 2016 (not to exceed $36,000.00 - current unrestricted operating budget for 2015 - 2016)
Attachments: (1)
XIII.G. Approval to reject the proposal by ESIG Inc. for repairs and asphalt overlay to parking lot 8 at a cost of $261,300.00
Attachments: (1)
XIII.H. Approve The Gordian Group's offer under a Buyboard Cooperative Contract for the asphalt overlay and needed repairs to parking lot #8 ($265,400.74 - transfer from plant repair & replacement fund)
Attachments: (1)
XIII.I. Approval of dorm student access to the fitness center at no cost
Attachments: (1)
XIII.J. Approve establishing a Sugar Land campus fee of $6.00/semester hour for all students enrolling in a class at the Sugar Land campus ($331,992.00 - estimated increase in annual revenue)
Attachments: (1)
XIII.K. Approve increasing out-of-state tuition from $64.00/semester hour to $84.00/semester hour ($88,880.00 - estimated increase in annual revenue)
Attachments: (1)
XIII.L. Approve the waiver/scholarship of Dual Credit Out-of-District fees ($185,000.00 in reduced out-of-district fee revenues/year)
XIII.M. Approve general services fee increase ($700,000.00 - estimated increase in annual revenue)
Attachments: (1)
XIII.N. Information Item:
XIII.N.1. Transfer ownership of the Spartan Fire Truck to Lone Star College
Attachments: (1)
XIV. Matters Relating to Technology and Institutional Research
XIV.A. Approve the transfer from the MIS plant fund for the purchase of 50 CPU's for the replacement in faculty and staff offices and the Bay City computer lab 122 ($31,000.00 - transfer from the MIS plant fund for 2016-2017)
Attachments: (1)
XV. Matters Relating to Student Services
XV.A. Approval to create two new permanent, full-time positions, Student Services Specialist - Admissions and Student Service Specialist - Registrar (staff positions) (for the duration of the fiscal year 2016, funds currently available in the Admission and Registration account for the Director's position will be used to fund the specialist positions.  For the fiscal year 2017, $5,065.00 in new funds will be needed to support these two new positions for the entire year)
Attachments: (1)
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Sara P. Fira received a change in budget number/supervisor from temporary, full-time Guided Pathways to Success (GPS) campus student success project coordinator, AA-1-0, to temporary, full-time GPS campus student success project coordinator, AA-1-0, effective April 1, 2016.
Attachments: (1)
XVI.C.2. Lindsay K. Buckingham received a change from temporary, full-time instructor of mathematics, FAC-2A-0, to regular full-time, instructor of mathematics, FAC-2A-0, effective May 14, 2016.
Attachments: (1)
XVI.C.3. Amanda Celaya received a change from temporary, full-time instructor of mathematics, FAC-1-1, to regular full-time, instructor of mathematics, FAC-1-1, effective June 1, 2016.
Attachments: (1)
XVI.C.4. Rebecca Easley employed as regular, full-time instructor of mathematics, F-7-10, effective August 22, 2016.
Attachments: (1)
XVI.C.5. Shawna Lindsey received a salary adjustment as regular, full-time instructor of associate degree nursing, FAC-1-19 to regular, full-time instructor of associate degree nursing, FAC-2-19, effective August 22, 2016.
Attachments: (1)
XVI.C.6. Joy Magowan received a change in title/assignment from temporary, full-time Instructor of English, FAC-7-10, to regular, full-time Instructor of English, FAC-7-10, effective June 1, 2016.
Attachments: (1)
XVI.C.7. Stephanie Armstrong employed as regular, full-time instructor of English, FAC-1-8, effective August 22, 2016
Attachments: (1)
XVI.C.8. Kevin Klotz changed from temporary, part-time instructor of music/director of choirs, FAC-7-10, to regular, full-time instructor of music/director of choirs, FAC-7-10, effective August 22, 2016
Attachments: (1)
XVI.C.9. Tiffany L. Jones employed as regular, full-time instructor of speech, FAC-1-4, effective August 22, 2016
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology and Institutional Research
XVII. END OF CONSENT AGENDA
XVIII. Paid Professional Assignments
XVIII.A. Information Items:
XVIII.A.1. Paid Professional Assignment for Allyson Chuc - Assistant - Technology - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.2. Paid Professional Assignment for David Johanson - Assistant - Technology - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.3. Paid Professional Assignment for Tessa Mathews - Assistant - Technology - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.4. Paid Professional Assignment for Tim Guin - Division Chair Duties, fall '15 and spring '16 - $5000.00.
Attachments: (1)
XVIII.A.5. Paid Professional Assignment for Marybelle Perez - Title V HSI STEM Grant Oversight - June 2016 - September 2016 - $4,000.00
Attachments: (1)
XVIII.A.6. Paid Professional Assignment - Danson Jones - Title V HSI STEM Grant Data - June 2016 - September 2016 - $8,000.00
Attachments: (1)
XVIII.A.7. Paid Professional Assignment - Jessica Falcon - Interim Title V HSI STEM Grant Project Director - June 2016 - September 2016 - $8,000.00
Attachments: (1)
XVIII.A.8. Paid Professional Assignment - Veronica Garcia - STEM Supplemental Instruction Coach Duties - June 2016 - September 2016 - $2,700.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX.A. Discussion of potential sale of the Ammann property
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXII.A. Review Committee Structure
XXIII. Adjourn
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