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March 22, 2016 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting held on February16, 2016
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of the Office of Marketing and Communications for Awards Received and Presentation by the Office of Marketing and Communications
VI.B. Strategic Planning - Dr. Voorhees and Dr. Jones
VI.C. Board Book
VII. Student Success
VII.A. WCJC's College Transfer Rate Successes (Dan Jones)
VIII. Reports to the Board
VIII.A. Financial Reports for February 2016
VIII.B. Information Item:  Management Reports
Attachments: (2)
VIII.C. Information Item:  Reports from College Governance Councils
IX. Reports from Committees of the Board
IX.A. Audit/Finance Committee
IX.B. Facilities Committee
IX.C. Legislative Committee
X. CONSENT AGENDA
Description:  This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
XI. Matters Relating to General Administration
XI.A. Approval to waive all tuition and fees for students enrolled in dual credit classes effective fall 2016 ($1,200,000.00 - reduction in general operating revenue would be offset with an increase in general service fees)
Attachments: (1)
XI.B. Approve increasing the general service fee from $56.00 per semester hour to $68.00 ($12.00 increase) per semester hour effective the fall semester 2016 ($1,500,000.00 - increased revenue)
Attachments: (1)
XII. Matters Relating to Academic Affairs
XII.A. Approve the addition of a 10.5 month full-time faculty position for the Process Technology Program, effective fall 2016 ($50,224.00--$63,641.00, FY17 budget)
Attachments: (1)
XII.B. Approve the new faculty position in English, effective fall 2016 ($43,050.00--$54,550.00, FY17 budget)
Attachments: (1)
XIII. Matters Relating to Administrative Services
XIII.A. Approve Argio Roofing & Construction, LLC of Hondo, Texas for the roof replacement on the Science Building ($382,225.00 from plant repair & replacement fund)
Attachments: (1)
XIII.B. Approve attached resolution concerning Ad Valorem Tax Exemptions
Attachments: (1)
XIII.C. Approve Environmental Industrial Services Group, Inc. (EISG) for repairs and asphalt overlay to parking lot 8  ($261,300.00 from plant repair & replacement fund)
Attachments: (1)
XIII.D. Approve ABEL Design Group (ADG) to complete a conceptual design and programming plans for a new building, the renovation of the existing 2 story building, and the renovation of the existing technical wing at the Richmond Campus ($37,500.00 from the plant repair & replacement fund)
Attachments: (1)
XIII.E. Approve Northwest Communication Inc. to supply the college with an updated two way radio system ($45,850.85 from the plant repair & replacement fund)
Attachments: (1)
XIV. Matters Relating to Technology and Institutional Research
XV. Matters Relating to Student Services
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.A.1. Approve contract actions as listed in the attached agenda brief
Attachments: (1)
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Sean A. Valdez received change in assignment from temporary, full-time instructor of biology, FAC-1-5, to regular, full-time instructor of biology, FAC-1-5, effective June 1, 2016
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.E.1. Karen Preisler extended as temporary, full-time acting director of admissions & registration, CA-10-16, effective January 1, 2016
Attachments: (1)
XVI.F. Office of Technology and Institutional Research
XVII. END OF CONSENT AGENDA
XVIII. Paid Professional Assignments
XVIII.A. Information Items:
XVIII.A.1. Paid Professional Assignment for Julie Aaronson - Assistant - Proactive Advising and Informed Choice -GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.2. Paid Professional Assignment for Karen Preisler - Assistant - Technology - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.3. Paid Professional Assignment for Patti Lawlor - Assistant - Proactive Advising and Informed Choice - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.4. Paid Professional Assignment for Susan Denman-Briones - Assistant - Proactive Advising and Informed Choice - GPS, January - August 2016 - $2,500.00
Attachments: (1)
XVIII.A.5. Paid Professional Assignment  for Phyllis Appling - HB5 Final Exam Testing/Proctoring and Grading, May - June 2016 - $1,800.00
Attachments: (1)
XVIII.A.6. Paid Professional Assignment for Robin Nealy - STEM Summer Bridge Pioneer Connections Camp, August 8, 2016 - August 19, 2016 - $2,000.00
Attachments: (1)
XVIII.A.7. Paid Professional Assignment for Danny Glenn - STEM Summer Bridge Pioneer Connections Camp, August 8, 2016 - August 19, 2016 - $2,000.00
Attachments: (1)
XVIII.A.8. Paid Professional Assignment for David Kucera - STEM Summer Bridge Pioneer Connections Camp, August 8, 2016 - August 19, 2016 - $2,000.00
Attachments: (1)
XVIII.A.9. Paid Professional Assignment for David Woods - STEM Summer Bridge Pioneer Connections Camp, August 8, 2016 - August 19, 2016 - $1,200.00
Attachments: (1)
XVIII.A.10. Paid Professional Assignment for Dan R. Jones - TRIO SSS Part-time Researcher, January - May 2016 - $2,500.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XIX.A. President's Evaluation (under separate cover)
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn
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