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November 17, 2021 at 5:30 PM - Meeting of the Board of Trustees

Agenda
1. Call to Order           5:30 p.m.
2. Roll Call
3. Pledge of Allegiance
3.A. Pledge of Allegiance: "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible with liberty and justice for all."
4. Our Mission:  The Oswego Public Library District exists to provide quality library service which will effectively meet the informational, educational, recreational needs of district residents of all ages, with a special emphasis on supplying popular materials, providing reference services and assisting students of all ages in meeting their educational needs.
 
5. Open Session:

The Board will now receive public comment concerning items on this agenda as well as communications and reports from citizens or representatives from other agencies.  Such comments should not include discussion of personnel matters, which should be brought directly to the attention of the Director.

This board meeting is a meeting held in the public.  It is not a meeting of the public.  It is the prerogative of the President of the Board to recognize members of the audience.  If you are recognized to address the Board, you are asked to stand, identify yourself, and to address the whole Board.  Your comments are limited to five minutes.

6. Approval of Minutes
6.A. Motion  Requested: Approval of Minutes for Regular Meeting Oct. 27, Closed Meeting Oct. 27 and Personnel Meeting Oct. 27, 2021
7. Correspondence
8. Financials 
8.A. Motion Requested: Approval of Fund Balance and Revenue and Expense Reports
9. Monthly A/P
9.A. Motion Requested: Approval of November 2021 bills in the amount of $207,375.25.
10. Director's Report
10.A. Motion Requested: Approval of the Director's Report
11. Committee Reports
11.A. Finance
11.B. Personnel
11.C. Technology
11.D. Building and Grounds
11.E. Planning and Development
12. Unfinished Business
12.A. Lighting Report - Jeffrey Kepler and Michael McTavish, Dewberry, Architects
Description:  Appendix A-E in Board Book/Documents and in paper form with packet
13. New Business
13.A. Audit - Weber and Assoc., Gabriela Fedmasu, CPA
Description:  Audit in Board Book/Documents and in paper form with packet
13.A.1. If accepted, audit notice will be published in local paper
13.A.2. Motion Requested:  Motion to accept Independent Auditor's Report for FY2021 Audit as presented
13.B. Personnel Policies
13.B.1. Paid Leave Policy
13.B.2. Motion Requested: Approval of Changes to the Paid Leave Policy
13.B.3. Vacation Policy
13.B.4. Motion Requested: Approval to remove the Vacation Policy
13.B.5. Holiday Policy
13.B.6. Motion Requested: Approval of changes to the Holidays Policy
13.B.7. Code of Conduct Policy
13.B.8. Motion Requested: Approval of the Code of Conduct Policy
13.B.9. Confidentiality Policy
13.B.10. Motion Requested: Approval of the Confidentiality Policy
13.C. Pay late November and December Bills in lieu of Regular December Meeting, reviewed by Treasurer and President :  Approved by Library Board in January at Regular Meeting
13.C.1. Motion Requested:  Approval to pay late November bills and December bills in lieu of regular meeting
13.D. Holiday Gift for staff
13.D.1. Motion:  Approval of Holiday Gift for staff consisting of one bonus holiday to be used in 2021.
13.E. Capital Project Request
13.E.1. Motion Requested: Approval of feasibility study for adding study rooms and office space to be developed by Dewberry with fees not to exceed $20,000.
14. Closed Session - 5 ILCS 120/2 (c)(1) Employment:  The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.
15. Closed Session - 5 ILCS 120/2 (c)(5) Purchase or lease of real property for the use of the public body.
 
16. Upcoming Scheduled Meetings
16.A. Regular Meeting January 26, 2022, at 5:30 at the Montgomery Campus, 1111 Reading Dr., Montgomery IL  60538
17. Adjourn

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