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October 14, 2014 at 7:00 AM - Regular Board Meeting

Agenda
A. OPENING OF MEETING:
A.1. Call Meeting to Order
A.2. Roll Call:
Mrs. PatiƱo ____    Mrs. Decker-Dixon ____    Mrs. Ogle ____    Mr. Moran ____     
Mrs. Tarango ____
A.3. Pledge of Allegiance
A.4. Approval of Minutes from Regular Meeting of September 9, 2014
Presenter:  Pamela Wortham
Description:  Approval of Minutes as presented or with corrections.
B. BOARD REPORTS:
C. SUPERINTENDENT'S REPORTS OR DESIGNEE:
C.1. Current Events: 
D. MONTHLY REPORTS:
E. OTHER: INSTRUCTION, EMPLOYEES, FINANCIAL
E.1. Review Cafeteria Report
E.2. Review Student Activity Report:
F. CALL TO THE PUBLIC
Individuals will speak at the beginning of the meeting. (Board members will not be able to respond to comments from the audiences that are not agenda items (A.R.S. 38-432.02 (h).  Each patron will be allowed 3 minutes to address the board.
During an open session, the Board shall not hear personal complaints against school personnel or a person connected with the district.  Policies KE and KEB are provided by the board for disposition of legitimate complaints, including those involving individuals.
G. OLD BUSINESS:
G.1. Discussion/Action/Vote on approving the first reading on Policy Advisory No. 504 BCB Board Member Conflict of Interest    
Presenter:  Ms. James
Description:  The language in a prior Policy Advisory 499, March, 2014, included this: "Board Members are forbidden from supplying school districts with equipment, material, supplies or services unless pursuant to an award or contract let after public competitive bidding. An exception exists for equipment, material, and supplies under certain dollar amounts. Policy BCB is revised to clarify that the exception for Board Member purchases applies only to equipment, materials, and supplies, and NOT services."
Inadvertently the policy document included the word supplies in place of services under "Purchases from Governing Board Members" in the places indicated below. Please make the appropriate substitution.
Attachments: (1)
G.2. Discussion/Action/Vote on approving the first reading on Policy Advisory No.505 BDB Board Officers
Presenter:  Ms. James
Description:  This addition to the policy is intended to clarify that Governing Board President, on behalf of the Governing Board as a whole, is to consult with and approve the items to be placed on the agenda for each meeting.

I recommend that the Governing Board approve Policy Advisory No. 505 BDB for a first reading.    
Attachments: (1)
G.3. Discussion/Action/Vote on approving the first reading on Policy Advisory No. 506 Policy BEC - Executive Sessions/Open Meetings
Presenter:  Ms. James
Description:  This advisory clarifies that an Executive Session may be held without entering into open session if the meeting has been properly voted on, noticed, and the applicable statutes have been identified in a public meeting prior to the session.
I recommend that the Governing Board approve policy advisory no. 506 BEC Executive Sessions/Open Meetings for a first reading.
Attachments: (1)
G.4. Discussion/Action/Vote on approving the first reading of Policy No. 507 BEDBA Agenda Preparation and Dissemination
Presenter:  Ms. James
Description:  The purpose of this policy advisory is to allow a limitation in the policy, if adopted by the Governing Board, in which the Superintendent may place items on the agenda, with the approval of the Governing Board President, on behalf of the Governing Board as a whole.
I recommend that the Governing Board approve policy advisory no. 507 BEDBA Agenda Preparation and Dissemination for a first reading.
Attachments: (1)
G.5. Discussion/Action/Vote on approving the first reading on Policy Advisory No. 508 ECB Building and Grounds Maintenance
Presenter:  Ms. James
Description:  Senate Bill 1102 established language in A.R.S. 15-2032, School Facilities Board building renewal fund; definitions, that has been incorporated into ASBA policy document ECB, Building and Grounds Maintenance.
I recommend that the Governing Board approve policy advisory no. 508 Building and Grounds Maintenance for a first reading.
Attachments: (1)
G.6. Discussion/Action/Vote on approving the first reading of Policy 509 GDFSupport Staff Hiring and Policy Advisory No. 510 GDFA - Support Staff Qualifications                   and Requirements 
Presenter:  Ms. James
Description:  Senate Bill 1391, Fifty First Legislature, Second Regular Session, included a number of provisions related to fingerprint checks and fingerprint clearance cards which have been added to several policies.  Legal and/or cross references have been added to policies GCF, GCFC, GDG, and LDA with no substantive additional language.

I recommend that the Governing Board approves Policy 509 GDF Support Staff Hiring and Policy Advisory 510 GDFA Support Staff Qualifications and Requirements for a first reading.
G.7. Discussion/Action/Vote on approving the first reading of Policy Advisory No. 511 GDQA Support Staff Reduction in Force
Presenter:  Ms. James
Description:  The wording of Policy Advisory 511 was changed for consistence of language in the document.  As usual the items changed have been crossed through and the new wording is included in the document. 
I recommend that the Governing Board approve Policy Advisory No. 511 GDQA Support Staff Reduction in Force for a first reading.    
Attachments: (1)
G.8. Discussion/Action/Vote on approving the first reading of Policy Advisory No. 512, IKE, IKE-RB Promotion and Retention of Students
Presenter:  Ms. James
Description:  Policy Advisory No. 512 IKE, IKE-RB —Promotion and Retention of Students
House Bill 2501 adds language to A.R.S. 15-701, (Common school; promotion; requirements; certificate; supervision of eighth grads by superintendent of high school districts; high school admissions; academic credit), stating that, ‘A school district may conduct a ceremony to honor pupils who have been promoted from the eighth (8th) grade’. This language has been added to ASBA policy document IKE.
House Bill 2637 modified language in A.R.S. 15-701 to include provisions disallowing retention in the third grade if data regarding a pupil’s performance on the Arizona Instrument to Measure Standards test, or a successor test, is not available before the start of the following academic year. Intervention and remedial strategies are now required for these students if the third grade assessment data subsequently demonstrates that the pupil's reading ability falls far below the third grade level or the equivalent. Applicable language has been added to IKE-RB.
Outdated policy language has been deleted from IKE-RB as it is no longer necessary.
I recommend that the Governing Board approve the policy advisory No. 512, IKE, IKE-RB Promotion and Retention of Students as presented.
G.9. Discussion/Action/Vote on approving the first reading of Policy Advisory No. 513 IKF - Graduation Requirements
Presenter:  Ms. James
Description:  House Bill 2265 adds an option for school districts to add a rigorous computer science course that would fulfill a mathematics course required for graduation from high school.

I recommend that the Governing Board approve the first reading of Policy No. 513 IKF- Graduation Requirements.
Attachments: (1)
G.10. Discussion/Action/Vote on first reading of Policy Advisory No. 514 JFAB- Tuition/Admission of Nonresident Students
Presenter:  Ms. James
Description:  This policy advisory adds language which provides clarification regarding the obtaining of state funding for any student who is not a resident of the state.
G.11. Discussion/Action/Vote on first reading of Policy Advisory No. 515 JLCB-E Immunization of Students
Presenter:  Ms. James
Description:  This exhibit includes updated information on student immunizations for the upcoming school year. Although not requiring adoption by the Governing Board, the exhibit needs to be placed in the Manual and shared with the Board.

I recommend that the Governing Board approve the first reading of Policy No. 515 JLCB-E Immunization of Students as presented.
Attachments: (1)
G.12. Discussion/Action/Vote on first reading of Policy Advisory No. 516 JQ- Student Fees, Fines and Charges
Presenter:  Ms. James
Description:  Senate Bill 1350 establishes A.R.S. 15-116, Public schools; fees; wavers; prohibition. First, statute language provides for the waiver of fees should the fees be deemed an economic hardship to the pupil. Second, statute language also presents language that prevents the exclusions of a pupil from enrollment in a public school or remaining in a public school for nonpayment of fees. Third, statute language does not prohibit a school district or charter school from charging tuition to a non-state resident pupil, as required by statute. This language has been incorporated into policy JQ.
I recommend that the Governing Board approve the First Reading of Policy Advisory No. 516 JQ Student Fees, Fines, and Charges.
Attachments: (1)
G.13. Discussion/Action/Vote on first reading of Policy Advisory No. 517 KDB-R Public's Right to Know/Freedom of Information    
Presenter:  Ms. James
Description:  The language deleted from this regulation is necessary as districts must avoid assessing any unnecessary or disallowed fees and creating delays in providing public information. The Governing Board should be informed of this change in the usual manner following policy BGD, Board Review of Regulations, which states the following: "The Board reserves the right to review all administrative regulations." The Superintendent shall provide a copy of each District regulation to each Board member prior to distribution.
I recommend that the Governing Board approve the first reading of Policy Advisory No. 517 KDB-R Public's Right to Know/Freedom of Information
G.14. Discussion/Action/Vote on approving the first reading of  Policy Advisory No. 518 KF, KF-EA- Community Use of School Facilities
Presenter:  Ruby James
Description:  Senate Bill 1336 has added a section pertaining to immunity from civil liability for the School District and its employees, including the Governing Board, Superintendent or chief administrative officer, with respect to all decisions made and actions taken to allow the lease or use of school property.

I recommend that the Governing Board approve the first reading of Policy Advisory No. 518 KF, KF-EA Community Use of School Facilities as presented.
H. NEW BUSINESS:
H.1. Discussion/Action/Vote on approving the 2015 Declaration of Curricular & Instructional Alignment to the Arizona Academic Standards
Presenter:  Ms. James
Description:  Annually the Governing Board must affirm that it has adopted a curriculum that is aligned with the Arizona Academic Standards, including Arizona's College and Career Ready Standards and adopted an educator evaluation system that is aligned with the Arizona State Board of Education adopted framework.

I recommend that the Governing Board approve the 2015 Declaration as presented.
H.2. Discussion/Action/Vote on Out of State Travel     
Presenter:  Ms. James
Description:  Ms. James, Mrs. Murray, Mr. Montijo and Mr. Rogers are requesting out of state travel to attend the Legal & Liability Issues in Las Vegas, NV in December.  Disney Land Trip for Jr. High Students

I recommend that the Governing Board approve Out of State Travel as presented.
H.3. Discussion/Action/Vote on approving the 2014 AFR    
Presenter:  Ms. James
Description:  Mr. Edward Sauceda will be present to answer any questions you may have about the 2014 AFR.

I recommend that the Governing Board approve the 2014 AFR as presented.
I. PERSONNEL:
I.1. Discussion/Action/Vote on accepting Staff Resignations
Presenter:  Ms. James, Superintendent
Description:  John Rodriguez, Crossing Guard
Hector Gonzalez, Custodian

I recommend the Governing approve resignations as presented
I.2. Discussion/Action/Vote Approving Certified Staff Hires
Presenter:  Ms. James, Superintendent
Description: 
I recommend that the Governing Board approve the new hires as presented.
I.3. Discussion/Action/Vote on approving Classified Staff Hires    
Presenter:  Ms. James
Description:  Pamela Wortham is recommending Dr. William Eddings as our Parent Engagement Coordinator for 21st Century and Title 1

Jerry Masters, Crosing Guard
Aurora Vargas, Part-time Custodian
Art Rodriguez, Bus Driver
Rosemary Villescaz, Food Service Helper


I recommend that the Governing Board approve the classified hires as presented.
I.4. Discussion/Action/Vote Approving Certified and Emergency Substitutes
Presenter:  Ms. James, Superintendent
Description:  Alfred Fineberg, Certified Substitute
Abbey Blake Duarte, Emergency Substitute

I recommend the Governing Board approve the Certified and Emergency Substitute as presented.
I.5. Discussion/Action/Vote Approving Volunteers
Presenter:  Ms. James, Superintendent
Description:  Pedro Marquez, Volunteer

I recommend the Governing Board approve the volunteers.
J. RATIFICATION OF VOUCHERS:
K. ADJOURNMENT
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