October 17, 2023 at 5:00 PM - Regular Meeting
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1. CALL TO ORDER
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2. PUBLIC COMMENTS
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3. CLOSED SESSION
The open session of the meeting will adjourn. The Board of Trustees will reconvene in closed session pursuant to one or more of the sections of the Texas Open Meetings Act (Chapter 551 of the Texas Government Code). The Board of Trustees will reconvene in open session to take any final action, decision, or vote on a matter deliberated in executive session. |
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3.A. Private consultation with the Board's attorney (TCG 551.071)
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3.B. Discussing or deliberating purchase, exchange, lease or value of real property (TCG 551.072)
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3.C. Discussing or deliberating negotiated contract for prospective gift or donation to the school district (TCG 551.073)
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3.D. Discussing or deliberating appointment, employment, evaluation, reassignments, duties, discipline, or dismissal of a public officer (TCG 551.074)
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3.E. Discussing or deliberating the deployment, or specific occasions for implementation of security personnel or devices; or a security audit (TCG 551.076)
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3.F. Discussing or deliberating discipline of a public school child or employee complaint against another employee (TCG 551.082)
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3.G. Discussing or deliberating a public school child which reveals personally identifiable information (TCG 551.0821)
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3.H. Investigation; exclusion of witness from a hearing during examination of another witness (TCG 551.084)
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3.I. Discussing economic development negotiations or offer of financial or other incentive to business prospects (TCG 551.086)
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4. RECONVENE IN OPEN SESSION
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5. INVOCATION & PLEDGES
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5.A. Invocation
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5.B. Pledges
Presenter:
Dr. Shorr Heathcote
Description:
Students from Boone Elementary will present the pledges.
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5.B.1) U.S. Pledge of Allegiance
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5.B.2) Texas Pledge of Allegiance
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6. RECOGNITIONS
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6.A. HPHS Choir State Medalist
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6.B. HPHS Art National Medalists
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6.C. HPHS Twirler AYOP National Top 10
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6.D. Principal Appreciation Month
Presenter:
Dr. Shorr Heathcote
Description:
HPISD is honored to celebrate our eight principals.
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7. INTRODUCTIONS
Presenter:
Dr. Shorr Heathcote
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8. BOARD REPORTS
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9. SUPERINTENDENT REPORT
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10. CONSENT AGENDA
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10.A. Gifts for October 2023
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10.A.1) Acceptance of Gifts
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10.A.1)A) Highland Park ISD
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10.A.1)B) Highland Park High School
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10.A.1)C) McCulloch Intermediate School/Highland Park Middle School
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10.A.1)D) John S. Armstrong Elementary School
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10.A.2) Reported Gifts
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10.A.2)A) Highland Park ISD
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10.A.2)A)(1) Bertrand Hopper Memorial Foundation
Attachments:
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10.A.2)A)(2) PC TAG
Description:
HPHS, HPMS, MIS, Armstrong, Boone, Bradfield, Hyer
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10.A.2)B) John S. Armstrong Elementary School
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10.B. Human Resources Report
Description:
The following Human Resources Report is presented for approval for the month of October 2023.
Attachments:
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10.C. Human Resources Report Addendum
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10.D. Minutes of the HPISD Board of Trustees Regular Meeting Held on September 12, 2023
Attachments:
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10.E. Minutes of the HPISD Board of Trustees Special Meeting Held on September 19, 2023
Attachments:
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10.F. Minutes of the HPISD Board of Trustees Special Meeting Held on October 3, 2023
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10.G. Proclamation of Assistive Technology Specialists' Month
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10.H. Proclamation of Education Support Professionals' Day
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10.I. Proclamation of National School Psychology Awareness Week
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10.J. 2023/2024 Budget Amendment
Description:
The proposed amended General Fund budget for 2023-24 is included.
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10.K. Capital Improvement-Armstrong Bike Rack Project
Description:
The Armstrong Dad's Club has made a donation to be included with district funds, to build a concrete pad and add a new bike rack closer to the building.
Attachments:
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10.L. SHAC Membership
Description:
The 2023-24 SHAC committee members are required to be approved by the board of trustees.
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10.M. Resolution for Pay Election Day
Description:
Due to a calendar adjustment where HPISD will be closed on Tuesday, November 7, 2023, for the use of district buildings on election day, this resolution for pay is presented to the Board for consideration.
Attachments:
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10.N. New Position and TEC 37.0184 Compliance
Description:
Highland Park Independent School District is requesting the addition of a peace officer that will be available to provide for additional district-wide armed security and coverage of current peace officer assignments when the current officer is unavailable.
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10.O. HB 3033 Process
Description:
House Bill 3033 shortens the time for the District to respond to Open Record Requests. The attached information gives an overview of the definition for business days. In addition, you will find a recommendation on assigning non-business days. More information will be provided at a Board meeting for your review.
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10.P. Capital Improvement-Baseball Batting Cages Improvements
Description:
Adam Richey and The Sports Club are donating funds to the baseball program to improve the batting cages at Scotland Yard, including improvements to the roof, lighting, roll-up doors, and enclosing the north end.
Attachments:
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11. ACTION ITEMS
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11.A. GMP Adjustment for HS NW Addition, Acceptance of Final Completion of Work, and Authorization of Final Payment
Presenter:
Scott Drillette
Description:
The GMP adjustment is per the construction audit completed by Whitley Penn, which recommended a reduction in the project price by $43,576 for a final project cost of $22,146,408. Per Board Policy CV(LOCAL), the District shall not make final payments for construction until the work has been completed and the Board has accepted the work.
Attachments:
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12. INFORMATION ITEMS
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12.A. Instructional Materials Adoption Process
Presenter:
Dr. Jennifer Collins
Description:
Initial presentation regarding the 2023-24 Instructional Materials Adoption Process. HPISD will work with multiple district and campus teams this year to evaluate and recommend resources for adoption to the board of trustees in alignment with Proclamation 2024.
Attachments:
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12.B. High School Literature Selection Process Report
Presenter:
Dr. Jennifer Collins
Description:
This update includes a summary of the 2023-24 literary works process parent responses, process findings, and recommendations for the 2024-25 timeline.
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12.C. Walkthrough Process
Presenter:
Dr. Shorr Heathcote
Description:
District administration will give an overview of the process and timeline associated with the new walkthrough form.
Attachments:
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13. CLOSED SESSION (IF NECESSARY)
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13.A. Private consultation with the Board's attorney (TCG 551.071)
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13.B. Discussing or deliberating purchase, exchange, lease or value of real property (TCG 551.072)
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13.C. Discussing or deliberating negotiated contract for prospective gift or donation to the school district (TCG 551.073)
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13.D. Discussing or deliberating appointment, employment, evaluation, reassignments, duties, discipline, or dismissal of a public officer (TCG 551.074)
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13.E. Discussing or deliberating the deployment, or specific occasions for implementation of security personnel or devices; or a security audit (TCG 551.076)
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13.F. Discussing or deliberating discipline of a public school child or employee complaint against another employee (TCG 551.082)
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13.G. Discussing or deliberating a public school child which reveals personally identifiable information (TCG 551.0821)
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13.H. Investigation; exclusion of witness from a hearing during examination of another witness (TCG 551.084)
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13.I. Discussing economic development negotiations or offer of financial or other incentive to business prospects (TCG 551.086)
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14. RECONVENE IN OPEN SESSION
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15. CLOSED SESSION ACTION ITEMS ( IF NECESSARY)
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16. ADJOURNMENT
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